Sharp Mx 3501 N Manual

							Users Guide
MX-3500N
MX-3501N
MX-4500N
MX-4501N MX-2300N
MX-2700N MODEL: 
						

							System Settings Guide
MX-3500N
MX-3501N
MX-4500N
MX-4501N MX-2300N
MX-2700N MODEL: 
						

							1
Table of Contents
About This Manual  . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
System Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1SYSTEM SETTINGS (GENERAL)
Accessing the System Settings (General)  . . . . . . . . 5
System Settings (General) List  . . . . . . . . . . . . . . . . . 9
Total Count  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Paper Tray Settings  . . . . . . . . . . . . . . . . . . . . . . . . . 24
Address Control  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 44
Printer Condition Settings  . . . . . . . . . . . . . . . . . . . . 46
Document Filing Control  . . . . . . . . . . . . . . . . . . . . . 52
USB-Device Check  . . . . . . . . . . . . . . . . . . . . . . . . . . 57
User Control  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
2SYSTEM SETTINGS 
(ADMINISTRATOR)
Accessing the System Settings (Administrator) . . 60
System Settings (Administrator) List  . . . . . . . . . . . 64
User Control  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Operation Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Device Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Copy Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 104
Document Filing Settings . . . . . . . . . . . . . . . . . . . . 114
List Print (Administrator)  . . . . . . . . . . . . . . . . . . . . 116
Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 118
Change Administrator Password  . . . . . . . . . . . . . 122
Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Storing/Calling of System Settings . . . . . . . . . . . . 124 
						

							2
About This Manual
Please note
• Where this manual shows the MX-2300/2700 series or the MX-3500/4500 series, the following models are indicated:
MX-2300/2700 series: MX-2300N, MX-2700N
MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N
 Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please 
contact your nearest SHARP Service Department.
 This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem 
is discovered, please contact your dealer or nearest SHARP Service Department.
 Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its 
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due 
to use of the product.
Warning
 Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as 
allowed under copyright laws.
 All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N 
(equipped standard with an automatic document feeder).
To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed.
Manuals Provided with the Machine
Printed manuals and manuals stored in PDF format on the machines hard drive are provided with the machine. When 
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
The display screens, messages, and key names shown in the manual may differ from those on the actual machine 
due to product improvements and modifications.
Manual nameContents
Safety GuideThis manual contains instructions for using the machine safely and lists the specifications of the machine 
and its peripheral devices.
Software Setup 
GuideThis manual explains how to install the software and configure settings to use the machine as a printer or 
scanner.
Quick Start Guide
This manual provides easy-to-understand explanations of all the functions of the machine in a single 
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
Troubleshooting
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions 
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using 
the machine.
Facsimile Quick 
Reference Guide
This manual explains the basic procedures for using the fax function of the machine, and provides an 
overview of the features of the fax function, troubleshooting procedures, and specifications.
For detailed information on using the fax function and the system settings for fax, see the Facsimile 
Guide in PDF format. 
						

							3
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To 
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals 
is explained in How to download the manuals in PDF format in the Quick Start Guide.
Icons used in the manuals
The icons in the manuals indicate the following types of information:
Manual nameContents
Users GuideThis manual provides information, such as basic operation procedures, how to load paper, and machine 
maintenance.
Copier GuideThis manual provides detailed explanations of the procedures for using the copy function.
Printer GuideThis manual provides detailed explanations of the procedures for using the printer function.
Facsimile GuideThis manual provides detailed explanations of the procedures for using the fax function and the System 
Settings that are related to fax.
Scanner GuideThis manual provides detailed explanations of the procedures for using the scanner function and the 
Internet fax function.
Document Filing 
GuideThis manual provides detailed explanations of the procedures for using the document filing function. The 
document filing function allows you to save the document data of a copy or fax job, or the data of a print 
job, as a file on the machines hard drive. The file can be called up as needed.
System Settings 
Guide
(This manual)This manual explains the System Settings, which are used to configure a variety of parameters to suit 
the aims and the needs of your workplace. Current settings can be displayed or printed out from the 
System Settings.
This alerts you to a situation where there is a risk of machine damage or failure.
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation. 
						

							4
System Settings
The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The 
system settings are also used to display or print out the current settings and status of the machine. The system settings 
allow you to make the machine easier to use.
The system settings consist of settings for use by general users, and settings that can only be configured by an 
administrator of the machine. These two groups of settings are distinguished in this manual as follows.
System Settings (General)System Settings (Administrator) *Login Required
System settings that can be configured by general users 
(including the administrator). For example, the following 
settings can be configured.
 Date and time settings
 Paper tray settings (paper size and paper type)
 Storing destinations for the fax and scanner functions.
 Settings related to the printer function
 Storing, editing, and deleting folders for the document filing 
function.
 Displaying the number of pages printed, scanned, and 
faxed.
For more information, see 1. SYSTEM SETTINGS 
(GENERAL) (page 5).System settings that can be configured by the administrator. 
To configure these settings, login as an administrator is 
required. For example, the following settings can be 
configured.
 Storing users of the machine.
 Energy save settings
 Settings related to the operation panel
 Settings for peripheral devices installed on the machine.
 Settings related to the copy function
 Network connection settings
 Transmission/reception settings for faxes and scanned 
images
 Advanced settings for the document filing function
For more information, see 2. SYSTEM SETTINGS 
(ADMINISTRATOR) (page 60).
Settings for general usersSettings for administrators
Administrator password
To maintain security, the administrator of the machine should promptly change the password after the machine is 
purchased. (For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the 
Safety Guide.) To change the password, see Change Administrator Password (page 122) in the system settings 
(administrator).
*To ensure a high level of security, change the password at regular intervals.
 The above groupings of General and Administrator are used as a convenient means of clarifying the functions of the 
settings. These groupings do not appear in the touch panel.
 For information on system settings for fax, see 11. SYSTEM SETTINGS FOR FAX in the Facsimile Guide.
 The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages, 
click [System Settings] in the Web page menu. 
						

							5
This chapter describes the system settings that can be configured by general users of the machine.
Accessing the System Settings (General)
When User Authentication is not Enabled
Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation 
panel.
Operation panel
When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item 
in this screen that you wish to configure. For detailed explanations of each of the settings, see the following pages of this 
chapter.
System settings screen (factory default state)
1
SYSTEM SETTINGS (GENERAL)
 To quit the system settings, touch the [Exit] key in the top right corner of the screen.
 User authentication is initially disabled (factory default setting).
DOCUMENT
FILING
IMAGE SEND
COPY
JOB STATUSSYSTEM
SETTINGS
LOGOUT
LINEDATA
PRINT
READY
DATA
[SYSTEM SETTINGS] key
System SettingsExitAdmin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Default SettingsTotal Count
Paper Tray
Settings
Printer Condition
Settings
Address Control
Document Filing
Control
[Exit] keySetup Items 
						

							6
When User Authentication is Enabled
When User Authentication Setting (page 80) is enabled, login is required in the login screen before the machine can be 
used.
The login screen varies depending on the settings configured in Authentication Method Setting (page 80). If one of the 
following login screens appears, log in using the user information provided by the administrator of the machine. You can 
then use the system settings.
Login name and password Login name, password and E-mail address
User number
Login by login name and password
When authentication is by login name/password/E-mail address, your E-mail address must also be entered in the 
following procedure. Touch the [E-mail Address] key and enter your e-mail address, which is stored on the LDAP server, 
in same way as you enter the password. When finished, touch the [OK] key. (If you select a user whose E-mail address 
is stored in the machine, the e-mail address is automatically entered when the user is selected.)
Please enter your login name /
password.
User AuthenticationLogin NameUser NamePassword
Auth to:Server 1
OK
Please enter your login name /
E-mail address / password.
User AuthenticationLogin Name
E-mail AddressUser Name
Password
Auth to:
OK
Server 1
Admin Login
Enter your user number.
OK
 Check with your administrator for the user information that is required to log in.
 When auto login is enabled, the login screen will not appear.
1
Touch the [Login Name] key.
You can touch the   key and enter a user registration number (see User Registration (page 81)) with the 
numeric keys to directly select the corresponding user.
Please enter your login name /
password.         
User AuthenticationLogin NameUser NamePassword
Auth to:
OK
Server 1 
						

							7
2
Select the user.
 You can touch the   key and enter a user registration number (see User Registration (page 81)) with the 
numeric keys to directly select the corresponding user.
 To specify a user not stored in the machine directly using the LDAP server, touch the [Direct Entry] key, enter the 
login name that is stored on the LDAP server, and touch the [OK] key. (When LDAP is enabled.)
3
Enter a password.
(1) Touch the [Password] key.
(2) Enter a password on the text entry screen 
that will appear.
When logging in locally to the machine, enter your 
password that was stored as explained in User 
Registration (page 81).
If authentication is to the LDAP server, enter your 
password that is stored on the LDAP server.
For the procedure for entering text, see 6. ENTERING 
TEXT in the Users Guide.
If a password has not been established, this step is not necessary.
Go to step 4.
4
Touch the [OK] key.
 When a user is selected that is stored on the machine, [Auth to:] is entered. To enter your login name directly or 
change the login destination, touch the [Auth to:] key. The following screen appears when the key is touched. Select 
the desired key and touch the [OK] key.
 Authenticate to cannot be changed when an LDAP server has not been stored.
 Users for which the authentication destination is LDAP cannot select Login Locally.
 This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see When User Authentication is not Enabled (page 5).
Please select a user
to be logged in.
Admin Login
Direct Entry
ABCUser
AAA AAA
CCC CCC
EEE EEE
GGG GGG
All UsersABCDEFGHIJKLMNOPQRSTUVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
251
Back
Please enter your login name /
password.
User AuthenticationLogin NameAAA AAA
Login Locally
User NamePassword
Auth to:
OK
Please enter your login name /
password.
User AuthenticationLogin NameAAA AAA
Login Locally
User NamePassword
Auth to:
OK
Select the authentication system of registered user.
Authenticate to:
Login Locally
Server 2
Server 3
Server 1
OK
1/2 
						

							8
Login by user number
1
Enter your user number with the 
numeric keys.
Each entered digit will be displayed as  .
2
Touch the [OK] key.
 When a user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login 
will take place automatically.)
 This completes the login procedure. After login, the system settings can be used.
For the procedure following login, see When User Authentication is not Enabled (page 5).
 To configure and store LDAP settings, click [Network Settings] and then [LDAP Settings] in the Web page menu.  
(Administrator rights are required.)
 When Auto Clear activates, logout automatically takes place.
To logout...
Press the [LOGOUT] key ( ). (Except when entering a fax number.)
Enter your user number.
Admin Login
Enter your user number.
OK