Sharp Mx 3501 N Manual

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This chapter describes the software programs that allow you to use the printer and scanner functions of the machine, 
the CD-ROMs that contain the software, and the pages where the installation procedures can be found.
CD-ROMS AND SOFTWARE
The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits.
Before installing the software, make sure that your computer and the machine meet the system requirements described 
in VERIFYING SYSTEM REQUIREMENTS (page 5).
SOFTWARE CD-ROM
The Software CD-ROM contains the printer driver and other software. The Software CD-ROM consists of 2 discs.
Disc 1
Software for Windows
Printer driver
These allow the machine to be used as a printer.
PCL6 and PCL5c printer driver
The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended 
that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 
printer driver, use the PCL5c printer driver.
PS printer driver
The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems 
Incorporated.
PPD driver
The PPD driver enables the machine to use the standard Windows PS printer driver.
☞WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 8)
☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15)
Printer Status Monitor (can only be used when the machine is connected to a network)
This allows you to monitor the status of the machine on your computer screen.
☞INSTALLING THE PRINTER STATUS MONITOR (page 26)
1
BEFORE INSTALLING THE 
SOFTWARE
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CD-ROMS AND SOFTWARE
Disc 2
Software for Windows
PC-Fax driver
This enables you to send a file from your computer as a fax using the same procedure as when printing the file. 
(When the fax option is installed.)
Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax 
expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.
☞INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 8)
The following software can be used only when the machine is connected to a network.
Scanner driver (TWAIN driver)
This allows you to use the scanner function of the machine from a TWAIN-compliant software application.
☞INSTALLING THE SCANNER DRIVER (page 28)
Printer Administration Utility
This allows the administrator to monitor the machine and configure machine settings from a computer. To install 
and use the Printer Administration Utility, see the Readme file and the manual in PDF format on the Software 
CD-ROM (Disc 2). The Readme file and manual are in the following folder on the CD-ROM. (Substitute the 
letter of your CD-ROM drive for R in the following path.)
R:\Sadmin\Documents\EnglishA
Software for Macintosh
PPD file
This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer. 
The PS3 expansion kit is required to use the machine in a Macintosh environment.
☞MAC OS X (v10.3.3 TO 10.4) (page 30)
☞MAC OS X (v10.2.8) (page 33)
☞MAC OS X (v10.1.5) (page 36)
☞MAC OS 9.0 TO 9.2.2 (page 38)
In a Macintosh environment, the PS3 expansion kit can be installed to use the machine as a network printer.
The scanner driver and PC-Fax driver cannot be used on the Macintosh.
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CD-ROMS AND SOFTWARE
OTHER CD-ROMS
XPRINTER UTILITIES CD-ROM that accompanies the PS3 expansion kit 
(for Windows/Macintosh)
This contains the display fonts that are used with the PS printer driver.
(Install the PS printer driver and Macintosh PPD file from the Software CD-ROM.)
☞INSTALLING THE PS DISPLAY FONTS (page 40)
XPRINTER UTILITIES CD-ROM that accompanies the Internet fax 
expansion kit (for Windows)
This CD-ROM is used to update the PC-Fax driver on the Software CD-ROM so that it can be used to send 
Internet faxes (PC-I-Fax function).
If you wish to use the PC-I-Fax function, first install the PC-Fax driver from the Software CD-ROM and then run the 
installer on this CD-ROM. If the PC-Fax driver is already installed, run only the installer. (There is no need to reinstall 
the PC-Fax driver.)
☞INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 8)
XSharpdesk/Network Scanner Utilities CD-ROM (for Windows)
This contains software that helps you get the most out of the images that you scan on the machine. The software 
includes Sharpdesk, a desktop document management application that enables integrated management of 
scanned images and files created using a variety of applications. To use the Scan to Desktop scanner function, the 
Network Scanner Tool must be installed from the CD-ROM.
For the system requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For 
the procedures for installing the software, see the Sharpdesk Installation Guide.
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VERIFYING SYSTEM REQUIREMENTS
SYSTEM REQUIREMENTS
Before installing the software described in this manual, make sure that your computer satisfies the following requirements.
*1 Printing is not possible in MS-DOS mode.
*2 USB is not supported. The scanner driver cannot be installed.
*3 The machines USB 2.0 port will transfer data at the speed specified by the USB2.0 (Hi-Speed) standard only if the 
Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP 
that Microsoft provides through Windows Update is installed.
*4 Compatible with models preinstalled with Windows 98, Windows Me, Windows 2000 Professional, Windows XP 
Professional, Windows XP Home Edition, Windows 2000 Server, or Windows Server 2003, and which are equipped 
standard with a USB interface.
*5 Cannot be used when the machine is connected with a USB cable. The PC-Fax driver and scanner driver cannot be used.
WindowsMacintosh*5
Operating system*1Windows 98, Windows Me,
Windows NT Workstation 4.0 (Service Pack 5 or later)*2, 
Windows 2000 Professional, Windows XP Professional, 
Windows XP Home Edition, Windows 2000 Server,
Windows Server 2003
Mac OS 9.0 to 9.2.2,
Mac OS X v10.1.5,
Mac OS X v10.2.8,
Mac OS X v10.3.3 to 10.4
Computer typeIBM PC/AT compatible computer
Equipped with a 10Base-T/100Base-TX LAN board or 
equipped standard with a USB 2.0
*3/1.1*4 port.
An environment in which any 
of the operating systems 
listed above can fully operate.
Display800 x 600 dots (SVGA), 256 colors (or higher)
Other hardware requirementsAn environment that allows any of the above operating 
systems to fully operate.
Administrators rights are required to install the software in Windows NT 4.0/2000/XP/Server 2003.
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VERIFYING SYSTEM REQUIREMENTS
SOFTWARE REQUIREMENTS
The following requirements must be met to use the software described in this manual.
*1 For the types of computers and operating systems that can run the software, see SYSTEM REQUIREMENTS (page 5).
*2 To use the PC-Fax driver, Internet Explorer 4.0 or later must be installed on your computer.
*3 When the Internet fax expansion kit is installed, the PC-Fax driver can be updated using the PRINTER UTILITIES 
CD-ROM to enable the driver to be used as a PC-I-Fax driver. In this case, the driver can be used without the 
facsimile expansion kit.
Operating 
system 
environment*
1
SoftwareRequired expansion kitsType of connection*1
WindowsPCL6 printer driver,
PCL5c printer driverCan be used in the standard 
configuration.Network/ USB
PS printer driver,
PPD driverPS3 expansion kit
PC-Fax driver*2When the facsimile expansion kit is 
installed.*3
Scanner driver
Can be used in the standard 
configuration.Network only (cannot be 
used with a USB connection)Printer Status Monitor
Printer Administration Utility
MacintoshMacintosh PPD filePS3 expansion kit
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CONNECTING THE MACHINE
CONNECTING TO A NETWORK
To connect the machine to a network, connect the LAN cable to the machines network connector. Use a shielded LAN 
cable.
After connecting the machine to a network, be sure to configure the IP address and other network settings before 
installing the software. (The factory default setting for the IP address is to receive the IP address automatically when the 
machine is used in a DHCP environment.)
Network settings can be configured using Network Settings in the system settings (administrator) on the machine. 
CONNECTING THE MACHINE WITH A USB CABLE
(Windows)
The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB 
interface on the machine cannot be used in a Macintosh environment.)
The machine and computer should be connected while the printer driver is being installed. If a USB cable is connected 
before the printer driver is installed, the printer driver will not be installed correctly. For the procedure for connecting a 
USB cable, see WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15).
 If the machine is used in a DHCP environment, the IP address of the machine may change. If this happens, printing will not 
be possible. This problem can be avoided by using a WINS server or by assigning a permanent IP address to the machine.
 This manual explains how to set up the software in a Windows network environment and in a Macintosh network 
environment.
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This section explains how to install the software and configure settings so that the printer and scanner function of the 
machine can be used with a Windows computer.
INSTALLING THE PRINTER DRIVER / PC-FAX 
DRIVER
To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether 
the machine is connected to a network or connected by USB cable.
☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15)
WHEN THE MACHINE IS CONNECTED TO A NETWORK
This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a 
Windows network (TCP/IP network).
Supported operating systems: Windows 98/Me/NT 4.0
*/2000*/XP*/Server 2003*
* Administrators rights are required to install the software.
2
SETUP IN A WINDOWS 
ENVIRONMENT
 The PS3 expansion kit is required to use the PS printer driver or the PPD driver.
 To install the PPD driver when Windows 98/Me/NT 4.0 is used, see USING THE STANDARD WINDOWS PS PRINTER 
DRIVER (Windows 98/Me/NT 4.0) (page 22) and install the driver using the Add Printer Wizard.
 To use the machine as a network printer in Windows NT 4.0, TCP/IP Protocol must be installed on your computer. If this 
is not installed, see Windows NT 4.0 Help to install TCP/IP Protocol.
To print to the machine over the Internet using the IPP function when the machine is installed in a remote 
location, or to print using the SSL (encrypted communication) function, see Printing using the IPP function and 
the SSL function (page 12) and install the printer driver or the PC-Fax driver.
 The installation procedure in this section is for both the printer driver and the PC-Fax driver, although the explanations are 
centered on the printer driver.
TCP/IP network (Local area network)
Windows computer connected to the 
same network as the machinePrinting using LPR protocol
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INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
1Insert the Software CD-ROM into your 
computers CD-ROM drive.
 If you are installing the printer driver, insert the 
Software CD-ROM that shows Disc 1 on the front of 
the CD-ROM.
 If you are installing the PC-Fax driver, insert the 
Software CD-ROM that shows Disc 2 on the front of 
the CD-ROM.
2Click the [start] button, click [My 
Computer] ( ), and then double-click 
the [CD-ROM] icon ( ).
In Windows 98/Me/NT 4.0/2000, double-click [My 
Computer] and then double-click the [CD-ROM] icon.
3Double-click the [Setup] icon ( ).
4The SOFTWARE LICENSE window 
will appear. Make sure that you 
understand the contents of the license 
agreement and then click the [Yes] 
button.
5Read the message in the Welcome 
window and then click the [Next] 
button.
6Click the [Printer Driver] button.
To install the PC-Fax driver, click the [PC-Fax Driver] button.
 To view information on the software, click the [Display 
Readme] button.
* The above screen appears when the printer 
driver is being installed.
7Click the [Next] button.
8Click the [Standard installation] button.
You can show the SOFTWARE LICENSE in a 
different language by selecting the desired language 
from the language menu. To install the software in the 
selected language, continue the installation with that 
language selected.
When [Custom installation] is selected, you can change 
any of the items below. When [Standard installation] is 
selected, the installation will take place as indicated below.
 Machine connection method: LPR Direct Print
 Set as default printer: Yes (excluding the PC-Fax 
driver)
 Printer driver name: Cannot be changed
 PCL printer display fonts: Installed
If you selected [Custom installation], select [LPR 
Direct Print] and click the [Next] button.
If you selected other than [LPR Direct Print], see the 
following pages:
 IPP: page 12    Shared printer: page 20
 Connected to this computer: page 15
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INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
9Printers connected to the network are 
detected. Select the machine and click 
the [Next] button.
10A confirmation window appears. Check 
the contents and then click the [Next] 
button.
11When the printer driver selection window 
appears, select the printer driver to be 
installed and click the [Next] button.
Click the checkbox of the printer driver to be installed so 
that a checkmark ( ) appears.
12When you are asked whether or not you 
want the printer to be your default 
printer, make a selection and click the 
[Next] button.
If you are installing multiple drivers, select the printer 
driver to be used as the default printer.
If you do not wish to set one of the printer drivers as the 
default printer, select [No].
13Follow the on-screen instructions.
Read the message in the window that appears and click 
the [Next] button.
Installation begins.
14When the installation completed screen 
appears, click the [OK] button.
 If the machine is not found, make sure that the 
machine is powered on and that the machine is 
connected to the network, and then click the 
[Re-search] button.
 You can also click the [Specify condition] button and 
search for the machine by entering the machines 
name (host name) or IP address.
 When the PC-Fax driver is being installed, this 
screen does not appear. Go to the next step.
 The PS3 expansion kit is required to use the PS 
printer driver.
 The [PPD] checkbox only appears if you are using 
Windows 2000/XP/Server 2003.
If you clicked the [Custom installation] button in step 8, 
the following windows will appear.
Printer name window
If you wish to change the printer name, enter the 
desired name and click the [Next] button.
Window confirming installation of the display 
fonts
To install the display fonts for the PCL printer driver, 
select [Yes] and click the [Next] button.
 When the PC-Fax driver is being installed, this 
screen does not appear. Go to the next step.
 If you are not installing the PCL printer driver (you 
are installing the PS printer driver or the PPD 
driver), select [No] and click the [Next] button.
If you are using Windows 2000/XP/Server 2003
If a warning message regarding the Windows logo test 
or digital signature appears, be sure to click the 
[Continue Anyway] or [Yes] button.
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INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER
15Click the [Close] button in the window 
of step 6.
This completes the installation.
 After installation, see CONFIGURING THE PRINTER 
DRIVER FOR THE OPTIONS INSTALLED ON THE 
MACHINE (page 23) to configure the printer driver 
settings.
 If you installed the PS printer driver or the PPD driver, 
the PS display fonts can be installed from the 
PRINTER UTILITIES CD-ROM that accompanies 
the PS3 expansion kit. See INSTALLING THE PS 
DISPLAY FONTS (page 40).
 If you are using the machine as a print server (with the 
machine configured as a shared printer), see USING 
THE MACHINE AS A SHARED PRINTER (page 20) 
to install the printer driver on each of the client 
computers.
After the installation, a message prompting you to 
restart your computer may appear. If this message 
appears, click the [Yes] button to restart your 
computer.
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