Sharp Mx 3501 N Manual

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This chapter explains how to perform F-code communication operations. F-code communication is possible with 
machines of other manufacturers that also support F-code communication.
F-CODE COMMUNICATION
Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of 
information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other 
machines that support F-code communication.
An F-code* is specified in each communication, enabling a higher level of security.
* F-code is a communication function based on the G3 standard of the ITU-T.
HOW F-CODES WORK
A fax that is transmitted with an F-code is received to the memory box in the receiving machine specified by the F-code 
(sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving 
machine, reception will not take place.
The products of other manufacturers may use different terms for sub-address and passcode. If you need to contact 
the operator of another machine regarding sub-addresses and passcodes, refer to the terms in the table below which 
are used by the ITU-T.
8
PERFORMING F-CODE 
COMMUNICATION
The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International 
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
Your machineITU-T
F-code polling memory boxF-code confidential boxF-code relay broadcast memory box
Sub-addressSEPSUBSUB
PasscodePWDSIDSID
An F-code consists of a sub-address and passcode, and cannot be longer than 20 digits.
Reception to 
memory box 
specified by 
the F-code
Fax number of other 
machine
+
F-code
Sub-address: AAAAAAAA
Passcode: XXXXXXXXBox name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Memory box for 
F-code 
communication 
						

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CREATING MEMORY BOXES IN THE MACHINE FOR 
F-CODE COMMUNICATION
Before the F-code communication function can be used, special memory boxes must be created using F-Code Memory 
Box in the system settings for fax.
A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication 
function is assigned to each box.
After you have created a memory box, inform the other party of the sub-address and passcode of the box.
To use the following F-code communication functions, F-code memory boxes must be created in your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission 
To use the following F-code communication functions, F-code memory boxes must be created in the other machine.
F-code confidential transmission, F-code polling reception, F-code relay request transmission
System Settings for Fax: F-Code Memory Box
This is used to configure memory boxes for F-code communication.
 Up to 100 memory boxes can be created.
 The memory box name cannot be longer than 18 characters, and the sub-address and passcode cannot be longer than 20 
digits.
☞Programming an F-code Memory Box (Polling Memory) (page 149), Programming an F-code Memory Box 
(Confidential) (page 151), Programming an F-code Memory Box (Relay Broadcast) (page 154)
 Memory box name
 Sub-address
 Passcode
 End receiving machines (only in an F-code relay 
broadcast memory box)
 Print PIN (only for F-code confidential reception)
Memory box for F-code 
communication 
						

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F-CODE DIALING
When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is 
dialed. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you 
perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or 
group key. 
When the following F-code functions are used, your machine dials the other machine.
F-code confidential transmission, F-code polling reception,  F-code relay request transmission
When the following F-code functions are used, the other machine dials your machine.
F-code confidential reception, F-code polling memory, F-code relay broadcast transmission 
 If the destination machine does not have a passcode configured in the F-code, do not enter a passcode when dialing that 
machine.
 F-code communication cannot be performed when using the speaker or performing manual transmission.
System Settings for Fax: Address/Program
This is used to store and edit one-touch keys and group keys.
☞Storing a One-touch (Individual) Key for Fax (page 135), Storing a Group Key (page 140), Modify/Delete a One-touch 
Key, Group or Program (page 146)
0123456789  /  AAAAAAAA   
/ XXXXXXXX
Fax number of other machine Sub-address Passcode**
* Touch the [Sub 
Address] key in the 
screen to enter / . 
						

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CONFIDENTIAL COMMUNICATION USING 
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), 
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when 
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient 
before the fax is sent.
System Settings for Fax: F-code Memory Box
This is used to create memory boxes for F-code confidential communication (confidential).
A memory box name, sub-address, passcode, and print passcode are programmed in each box.
☞Programming an F-code Memory Box (Confidential) (page 151)
Sub-address: AAAAAAAA
Passcode: XXXXXXXXSub-address: AAAAAAAA
Passcode: XXXXXXXX
Transmission with an 
F-code
Reception in F-code Memory Box
Print passcode: Enter BBBB
The fax is printed. Sender Receiver 
						

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F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
2
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired 
destination.
Touch the one-touch key in which the destination fax 
number and F-code are stored.
(3) Touch the [To] key.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS 
BOOK (page 36)
If the fax number of the transmitting machine is not stored in a 
one-touch key in the Address Book, enter the fax number and 
F-code with the numeric keys.
(1) Enter the fax number of the destination.
(2) Touch the [Sub Address] key to enter /.
(3) Enter the sub-address.
(4) Touch the [Sub Address] key to enter /.
(5) Enter the passcode.
3
Press the [BLACK  & WHITE START] key 
().
Scanning begins.
 If you inserted the original pages in the document feeder 
tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan 
each page one page at a time. When scanning finishes, 
place the next original and press the [BLACK & WHITE 
START] key ( ). Repeat until all pages have been 
scanned and then press the [Read-End] key.
A beep will sound to indicate that scanning is finished.
This function can be used in combination with a broadcast transmission or timer transmission. A F-code confidential 
transmission can also be stored in a program.
1 1
Quick File
File
Special Modes
Sub Address
SpeakerResend
ScanSendAutoAddress BookFaxMode Switch
Direct TX
Memory TX
Auto Reception
Ready to send.
Image
Settings
Fax Memory:100%
 8 x111 
/
 2
(1)
Sub Address
Global
AAA AAA
EEE EEE
CCC CCCDDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
Condition 
Settings
Address Review
CcTo
Sort Address
(2)(3) 
						

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PRINTING A FAX RECEIVED BY F-CODE 
CONFIDENTIAL RECEPTION
An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the 
received fax, enter the print passcode.
1
The machine rings and the fax is 
received.
A beep sounds when reception ends.
2
Touch the [Special Modes] key.
3
Select memory box.
(1) Touch the   keys to switch through 
the screens.
(2) Touch the [Memory Box] key.
4
Touch the [Print Data] key.
5
Touch the key of the memory box 
containing the confidential fax.
  appears in the keys of memory boxes that have received 
faxes. The keys of memory boxes that have not received faxes 
are grayed out and cannot be selected.
Beep
SpeakerResend
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
Ready to send.
Fax
Special ModesOK
2/3Transaction 
ReportOwn Name 
Select
PollingMemory Box
(2)(1)
Memory BoxCancel
Print DataDelete DataPrint DataData Store
Polling MemoryConfidential
Reception
Memory Box - Print DataCancel
 Box 1
 Box 3
 Box 5
 Box 2
 Box 4
 Box 6
 Box 7Public Box
1/1 
						

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6
Enter the print passcode with the 
numeric keys.
As each digit is entered, – changes to  .
Take care to enter the correct print passcode. If you make a mistake, a message will appear. Return to the entry 
screen. You can touch the [Cancel] key to return to step 5.
7
Press the [BLACK & WHITE START] key 
().
 The confidential fax is automatically given priority in the print job queue.
 The fax is automatically cleared from the memory box after printing.
If you forget the print passcode...
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you 
forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Departmemt.
System Settings for Fax (Administrator): Transaction Report Print Select Setting (page 179)
This setting can be used to have a transaction report printed automatically when an F-code confidential fax is received.
Enter PIN via the 10-key.
Cancel 
						

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POLLING RECEPTION USING F-CODES
This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory 
box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code 
(sub-address and passcode) configured in the other machine or polling reception will not take place.
 Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling 
reception.
 Do not place an original in the automatic document feeder or on the document glass when using this function.
 The receiving machine bears the phone charges of the transmission.
1
Touch the [Special Modes] key.
2
Select polling.
(1) Touch the   keys to switch through 
the screens.
(2) Touch the [Polling] key.
(3) Touch the [OK] key.
TransmissionOther machine
Polling memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission request (polling) using an F-code
Your machine
SpeakerResend
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
Ready to send.
Fax
Special ModesOK
2/3Transaction 
ReportOwn Name 
Select
PollingMemory Box
(2)(3)(1) 
						

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3
Enter the destination fax number.
(1) Touch the [Address Book] key.
(2) Touch the one-touch key of the desired 
destination.
Touch the one-touch key in which the fax number and 
F-code of the relay machine are stored.
(3) Touch the [To] key.
☞CALLING UP A FAX NUMBER FROM THE ADDRESS 
BOOK (page 36)
If the fax number of the transmitting machine is not stored in a 
one-touch key in the Address Book, enter the fax number and 
F-code with the numeric keys.
(1) Enter the fax number of the destination.
(2) Touch the [Sub Address] key to enter /.
(3) Enter the sub-address.
(4) Touch the [Sub Address] key to enter /.
(5) Enter the passcode.
4
Press the [BLACK & WHITE START] key 
().
Your machine will call the other machine and initiate reception 
of the fax.
 Polling multiple machines (serial polling) is not possible.
 F-code polling reception can be used in combination with a timer setting. Only one polling reception operation with a timer 
setting can be stored at a time.
To cancel polling...
Touch the [Polling] key in the screen of step 2.
SpeakerResendReady to send.
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
(1)
Sub Address
Global
AAA AAA
EEE EEE
CCC CCCDDD DDD
BBB BBB
FFF FFF
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1/1
Frequent Use
Condition 
Settings
Address Review
CcTo
Sort Address
(2)(3) 
						

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POLLING MEMORY TRANSMISSION USING 
F-CODES
When your machine receives a transmission request from another machine, this function sends a fax stored in an 
F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the 
F-code configured in your machine or transmission will not take place. 
The document to be transmitted must be scanned into an F-code polling memory box.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR 
F-CODE POLLING TRANSMISSION
Follow these steps to scan a document into a memory box (Polling memory) for F-code polling transmission.
System Settings for Fax: F-Code Memory Box
This is used to create memory boxes (polling memory) for F-code polling memory transmission.
A memory box name, sub-address, and passcode are programmed in each box.
☞Programming an F-code Memory Box (Polling Memory) (page 149)
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
2
Touch the [Special Modes] key.
TransmissionYour machine
Polling memory box Other 
machine
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission request using an F-code
1 1
SpeakerResend
ScanSendAuto
Quick File
File
Special Modes
Sub Address
Address BookFaxMode SwitchImage
Settings
Direct TX
Memory TX
Auto ReceptionFax Memory:100%
 8 x111 
/
 2
Ready to send.