Sharp Ux300 Plain Paper Fax Machine Operation Manual

							UX300U-BOVCRT
or
SPEAKER
Chapter5
Making
Telephone Calls
Your fax can be used like a regular telephone to make and receive
voice calls.
¨To make or receive a phone call, the power must be on.
1Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.
2Dial the number using one of the
following methods:
·
·· ·Normal Dialing: Enter the full
telephone number with the numeric
keys.
·
·· ·Rapid Key Dialing: Press the
appropriate Rapid Key.
·
·· ·Speed Dialing: Press the SPEED
DIAL key, and enter the 2-digit
Speed Dial number with the
numeric keys.
2
5
8
GHIJKL
MNO
TUV
WXYZ PQRSABC
DEF
1
4
73
6
9
3Speak with the other party when they
answer.
·
·· ·If you pressed the SPEAKER key,
pick up the handset to talk.
5. Making
 Phone Calls
59 
						

							
Comments:
·
·· ·While the handset of the fax is lifted (off hook), an extension phone
connected directly to the fax cannot be used to speak with the other party.
·
·· ·The fax may interrupt a voice call received on an extension phone if the
reception mode is set to A.M. and there is a period of silence during the
conversation. If you are on a touch-tone phone, you can prevent this by
pressing any three keys on the phone immediately after you answer. (Note:
Do not enter the code to activate fax reception: 5, 
*, 
*.)
Chain Dialing
After lifting the handset, you can dial any combination of Normal
Dialing, Rapid Key Dialing and Speed Dialing numbers. For example,
if you have stored an area code or an access code for a special service
in a Rapid Key, you can press the Rapid Key for that area code or
access code, then dial the remainder of the number by pressing a
Rapid Key, pressing number keys, or pressing the SPEED DIAL key
and entering a two-digit Speed Dial number.
Using the HOLD/SEARCH key
You can use the HOLD/SEARCH key to search for a Rapid Key or
Speed Dial number. First search for the number as described in Using
the HOLD/SEARCH key in Sending a Fax by Automatic Dialing in
Chapter 2, then pick up the handset or press the SPEAKER key. The
number will be dialed automatically (do not press the
START/MEMORY key).
Redial
The last number called can be redialed by pressing the REDIAL key
(it is not necessary to pick up the handset or press the SPEAKER
key). When the other party answers, pick up the handset to talk.
Making Telephone Calls
60 
						

							
Hold
You can put the other party on hold during a conversation by pressing
the HOLD/SEARCH key. When this is done, they cannot hear you.
You can put the handset back in the cradle without breaking the
connection. When you are ready to speak with them again, pick up the
handset. If you did not put the handset back in the cradle, press the
HOLD/SEARCH key again to resume conversation.
5. Making
 Phone Calls
Making Telephone Calls
61 
						

							UX300U-UAPNDD
Chapter6
Answering
Machine Hookup
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax
machine’s TEL. SET jack. This will allow you to receive both voice
messages and faxes when you are out.
1Remove the seal covering the TEL. SET jack.
2Connect the answering machine’s telephone line jack to the TEL.
SET jack.
·
·· ·If desired, you can connect an extension phone to your answering
machine’s extension phone jack.
TEL.
SETTEL.
LINE
Make sure the
TEL. LINE jack
is connected to
the wall jack.
To answering
machine’s
telephone line jack
62 
						

							
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be
changed to inform callers who want to send a fax to press their Start
key. For example, your message might go as follows:
Hello. You’ve reached the ABC company. No one is available to take
your call right now. Please leave a message after the beep or press
your facsimile Start key to send a fax. Thank you for calling.
Comments:
·
·· ·Try to keep the length of the message under 10 seconds. If it is too long, you
may have difficulty receiving faxes sent by automatic dialing.
·
·· ·If your outgoing message must be longer than 10 seconds, leave a pause of
about four seconds at the beginning of the message. This will give your fax a
chance to detect fax tones sent when automatic dialing is used.
Activating the Answering Machine Hookup
Before you go out, activate the answering machine hookup as follows:
1Set the reception mode to A.M.
RECEPTION 
          MODEFAX
TEL
A.M.
2Set your answering machine to auto answer.
·
·· ·Your answering machine must be set to answer on a maximum of
two rings. If not, you may not be able to receive faxes sent by
automatic dialing.
·
·· ·If your answering machine has a toll saver function, make sure that
it will answer by the fourth ring.
6. Answering
Machine
Activating the Answering Machine Hookup
63 
						

							
How the hookup operates
While you are out, all of your incoming calls will be answered by your
answering machine and its outgoing message will play. Voice callers
can leave a message. During this time, your fax will quietly monitor
the line. If your fax detects a fax tone or a duration of silence greater
than four seconds, it will take over the line and begin reception.
When you return and
turn off your answering
machine, be sure to
change the reception
mode back to FAX or
TEL!
Activating the Answering Machine Hookup
64 
						

							UX300U-SFCIRT
Chapter7
Special
Functions
Caller ID
If you subscribe to a caller identification service from your telephone
company, you can set your fax to display the name and number of the
caller while the fax rings.
Important:
·
·· ·To use this function, you must subscribe to a caller identification
service from your telephone company.
·
·· ·Your fax may not be compatible with some caller identification
services.
1Press these keys:FUNCTION4
The display will show:OPTION SETTING
2Press the * key three times.
The display will show:
CALLER-ID
21
3Press 1 to turn on Caller ID, or 2 to turn
it off. (If you selected 2 (NO), go to
Step 7.)
If you selected 1 (YES), the display
will show:
YESNO
or
AREA CODE # MODE
7. Special
Functions
65 
						

							
4Press 1 to select SET. (To clear a
previously programmed area code,
press 2 and go to Step 7.)
The display will show:
21
SETCLEAR
or
ENTER AREA CODE
5Enter the three digits of your area code.
6Press the START/MEMORY key to
store your area code.
The display will show:
(Example)
START/MEMORY
COVER SHEET
7Press the STOP key to return to the
date and time display.
·
·· ·Set Option Setting 2 (Number of Rings to Answer) to 2 or more rings
(see Chapter 8).
How Caller ID operates
When you receive a call, the name and phone number of the caller will
alternately appear in the display, beginning just before the second ring.
The information will continue to be displayed until you pick up the
handset, or until the fax answers automatically if it is in FAX mode.
Note:
Some caller ID services may not provide the name of the caller. In
this case, only the phone number will appear.
Display example:
STOP
DOE JOHN444-555-6666
Caller’s name Caller’s number
502
Caller ID
66 
						

							
Display messages
One of the following messages will appear while the fax rings if caller
information is not available.
NO SERVICE No caller information was received from your
telephone company. Make sure that the telephone
company has activated your service.
CALLER-ID
ERRORNoise on the telephone line prevented reception
of caller information.
OUT OF AREA The call was made from an area which does not
have a caller identification service, or the caller’s
service is not compatible with that of your local
phone company.
PRIVATE CALL Caller information was not provided by the
telephone company at the caller’s request.
Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller
ID function, your fax machine will keep information on the most
recent 20 calls and faxes you have received. You can view this
information, which consists of the name and number of each caller, in
the Caller ID List.
¨After you have received 20 calls, each new call will delete the
oldest call.
Follow the steps below to view the Caller ID List in the display. If
desired, you can immediately dial a number when it appears.
To print out the list, see Chapter 9, Printing Reports and Lists. 
1Press these keys:
2HOLD/SEARCH
The display will show:REVIEWING CALLS
7. Special
Functions
Caller ID
67 
						

							
2Press the * key to scroll through the
list from the most recent call, or the #
key to scroll through the list from the
oldest call.
3If you want to dial one of the numbers
in the list, scroll through the list until
the number appears in the display.
·
·· ·If you want to send a fax, load the
document and then press the
START/MEMORY key.
·
·· ·If you want to make a voice call,
pick up the handset or press the
SPEAKER key. Dialing will begin
automatically. (If you pressed the
SPEAKER key, pick up the handset
when the other party answers.)
4Press the STOP key when you have
finished viewing the list.
START/MEMORY
STOP
or
To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press the 0 key
while the call appears in the display. If you want to delete all calls
from the list, hold the 0 key down for at least 3 seconds while you are
viewing any number in the list.
Priority Call
If desired, you can set your fax to make a special ringing sound when
you receive a call from a designated phone number. This lets you
know immediately who is calling without having to look at the display.
To use this function, enter the desired phone number by following the
steps below (only one phone number can be entered).
Caller ID
68