Xerox Documate 3920 User Guide

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Configuring the Shortcut Buttons
By assigning your frequently used functions and settings as shortcut buttons, the scanner allows you to 
complete your task in three simple touches on the LCD-screen and the control panel. You can configure 
up to 6 shortcut buttons.
You can only configure the shortcut buttons using the embedded web page. Use the instructions in the 
previous section, Accessing the Scanner on page 90, to access the web page through your web browser 
or...

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6. Click on the down arrow, next to the shortcut number you want to configure, and select an option 
from the list.
7. Click on the number button next to the Mode field you selected.
The following window shows the screen for configuring E-Mail as one of the Shortcut buttons.
8. Fill in the Name and Memo fields. 
This is the information that will display in the Shortcut window, and on the LCD display.
9. Select the scanning options you want to set for this Shortcut...

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11. Power cycle the scanner. When the scanner is back on, the LCD will show the Shortcut buttons on 
the LCD panel.
Scanning Using the Shortcut Buttons
1. Press the Shortcut button you want to use.
2. Press the B&W or Color button, on the scanner, to start scanning.
NOTE: If you configured the Shortcut button with Multi-Level(gray) to ON, pressing the B&W button on 
the control panel will produce a grayscale scan. 

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Managing the Scanner Address Book
The access to the Address Book section is blocked by the administrator password. It is recommended 
that an administrator create a password before changing the default settings to the secure network 
environment of the workplace. This chapter is specifically targeted to the persons who are responsible 
for the administration of the scanner. 
1. Click on the Address Book Manager link.
2. Click on Login when you are prompted to input a...

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Managing E-mail Addresses
1. Click the E-mail link at the top of the window, and choose New to display the following Add a 
New E-Mail Address dialog box. 
Select an email address in the list then click the Delete or Modify links to delete or update an 
email address entry.
2. Enter a name, e-mail address, and description, and then click Add to temporarily save the latest 
data or Cancel to return to the Address Book Manager screen without adding the e-mail address 
to...

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Managing E-mail Groups
1. Click the Group link at the top of the window, and choose New to display the following Add a 
New Group Set dialog box. 
Select a group in the list then click the Delete or Modify links to delete or update an email group.
2. Type a group name in the Name field.
3. Select an e-mail address on the right side and then click 

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5. Click Update to send the changes to the scanner, or Exit to leave without saving any changes. 

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Filing Manager
The Filing Manager is where you create multiple default folder options for the filing function. Each 
folder you set up will show on the LCD touch screen for users to scan to. The options in the Filing 
Manager are the same as described in the section Scan Options for Filing on page 60.
Click the Filing Manager link on the left side of the window. Input the user login name and password 
then click on Login. Use this screen to create, delete, or modify...

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Generally speaking a web server, such as IIS or other HTTP server, can use an anonymous account for 
authentication, so that the user can link directly to the web page without entering a user name and 
password first. Hence, if the HTTP Server allows anonymous account authentication, when you use the 
scanner to send and save the files, there is no need for specifying any text in the Login name and 
Password fields of the scanner.
On the other hand, if the IIS or HTTP...

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CIFS—Setting the Server to Store Your Image
CIFS (Windows Network Share) is a file saving protocol generally used for “resource sharing” of 
networks in Microsoft Windows systems. Please set up the “shared directory” per the network settings 
for sharing in MS Windows. Generally, in the shared directory Properties dialog box under the Windows 
XP, select the “Sharing” tab, and then select “Share this folder”. Click the “Permissions” button to open 
“Permissions for...