Xerox Documate 3920 User Guide

Xerox DocuMate 3920
User’s Guide81
Manage the Phone Book from the Scanner
Phone Numbers
1. Press the Menu button on the scanner to display the menu options on the LCD touch screen.
2. Press the Phone Book button on the LCD touch screen to view the phone book options on the LCD 
screen.
3. Press the Program button to open the screen to program the names and phone numbers.
4. Press anywhere in the Name field to show the soft keyboard to input the name you want to 
associate with the phone number you want...

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Phone Groups
1. Press the Menu button on the scanner to display the menu options on the LCD touch screen.
2. Press the Phone Book button on the LCD touch screen to view the phone book options on the LCD 
screen.
3. Press the Group Dial tab.
4. Press the Program button to open the screen to program the group.
5. Press anywhere in the Group Name field to show the soft keyboard to input the name you want to 
associate with the phone number you want to program. Press...

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Manage the Phone Book Remotely
Open your web browser and type in the scanner’s IP address in the URL field, then press enter on your 
keyboard. The web page will connect and display the scanner’s embedded web page in the browser 
window. 
Please refer to Managing the Scanner Remotely on page 89 for detailed information about accessing 
and navigating the scanner options remotely.
Managing Phone Numbers
1. Click on the Phone Book Manager link on the left side of the...

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User’s Guide 84
Managing Phone Groups
1. From the Phone Book Manager screen, click on the Phone Group link to manage the phone 
groups. 
2. Click a group number button to open the following Add a New Group Set screen.
3. Enter the name of the group, and select group members on the right sie of the screen, then add 
them to the group by clicking the 

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Information Messages When Faxing
MessageAction
Please note that when a problem occurs during faxing, only the “Communication Error” will be shown in the 
LCD-display. The information codes which indicate possible causes will only be shown in the Fax Activity Report.   
To print the Fax Activity Report, simply select “Ye s” or “Error only”, in the “Transmission Report” option, when 
you press the “Menu” button and choose Fax Settings and then Options in succession
0Fax...

Xerox DocuMate 3920
User’s Guide 8602301. Your fax machine received an invalid fax message from the remote fax machine. Please try 
again or use another line.
2. The line quality is poor. Please try again or use another line.
3. If the error still occurs, please call service.
0234Memory Full
1. Check if the printer is connected. If the printer is not connected, the scanned image will be 
stored in the scanner’s memory.
2. Your printer may have an error. Check and resolve the problems.
3. Check if there...

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Fax Specifications
CompatibilityITU-T G3 (ECM)
Modem Speed33.6K
ResolutionReceive(dpi)—200x100, 200x200, 200x400 dpi
Send(dpi)—200x100, 200x200
CompressionMH, MR, MMR
Transmission SpeedApproximately 3 seconds (*1)
Page Memory2.0 MB in Flash
Speed Dial200 sets
Error Correction Mode Ye s
Contrast Control 7 Levels
Monitor SpeakerYe s
Busy Tone DetectionYe s
Redial Automatic / Manual
Immediate Transmission N/A
Memory TransmissionYe s 

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User’s Guide 88 

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User’s Guide89
7Managing the Scanner 
Remotely
This chapter includes:
•Accessing the Scanner on page 90
•Using the Embedded Web Page on page 95
•Account Management on page 97
•Configuring the Shortcut Buttons on page 101
•Managing the Scanner Address Book on page 104
•Filing Manager on page 108
Most of the scanner’s features can be configured locally at the scanner using the LCD touch screen. 
After setting up the scanner on the network, you can manage the same scanner settings...

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User’s Guide 90
Accessing the Scanner
To access the scanner through a web browser, simply type the scanner’s IP address into the browser’s 
URL field. You can also use the Network Management Tool utility to access the scanner on the network. 
When you use this utility, you do not need to know the scanner’s IP address. The utility will search and 
display all Xerox DocuMate 3920 scanners on the network.
The Network Management Tool is located on the installation disc you received with...