Xerox Documate 3920 User Guide

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User’s Guide91
5. On the Main Menu, select Install Products.
6. Make sure the box for the Network Management Tool is selected.
7. Click Install Now.
8. Follow the on-screen instructions to complete the software installation.
NOTE: The software provided with your scanner may differ slightly from the list shown in the window. 

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Using the Network Management Tool
1. Launch the DM3920 Network Management Tool from the Windows Programs menu.
2. The main window opens. When the utility is first installed, the window will be empty of devices. 
3. Click on File to open the file menu. Select one of the following methods to add a scanner to the 
utility list.
•New Device—Click on this option to open the following prompt to input the scanner’s IP 
address. Enter the IP address then click on OK to add the...

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•Search All Devices—Select this option to search your network for any connected Xerox 
DocuMate 3920 scanners.
Select the computer’s network card from the Network Adapter list then click on the Search 
button.
When searching is complete, all Xerox DocuMate 3920 scanner’s on your network will be 
displayed in the list. Select the scanners you want to configure then click the Add button.
The Xerox DocuMate 3920 scanners will now be in the Network Management Tool main...

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4. Double-click on the device icon to launch the scanner’s embedded web page.
NOTE: the Sun Java Runtime Environment is needed to view the scanner’s web page. When you 
connect to the web page, you will see a status message at the top of the page Connecting... Please 
wait. Wait for the window to refresh and display the scanner’s web page. If this message does not 
disappear, you may need to install the Sun Java Runtime Environment. Please click on the link in the 
web...

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Using the Embedded Web Page
The options in the scanner’s embedded web page mirror the options you configure using the scanner’s 
LCD touch screen. This section refers to navigating through the web page options. Please refer to the 
chapter specific instructions for detailed information about configuring these options and how to use 
them.
Important!
• Changes you make in the scanner’s web page are not saved to the scanner until you click 
the Update button in the web...

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•Mail Server—Please refer to Adding the Email Server Information on page 26 for instructions on 
configuring scan to E-mail.
•Copier Default—Please refer to the section Copying on page 35 for detailed configuration instructions 
for these options.
•E-Mail Default—Please refer to the section E-mail on page 45 for detailed configuration instructions for 
these options.
•Filing Template—Please refer to the section Filing on page 57 for detailed configuration instructions...

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Account Management
The access to the Account Management section is blocked by the administrator password. It is 
recommended that an administrator create a password before changing the default settings to the 
secure network environment of the workplace. This chapter is specifically targeted to the persons who 
are responsible for the administration of the scanner. 
1. Click on the Account Management link.
2. Click on Login when you are prompted to input a user name and...

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After you have selected an authentication method, you will need to add the user account information 
to the Account List. 
Account List
Once you have chosen either Local, SMTP server, LDAP server, or HTTP server as your security type. You 
need to set each local user’s login name and password. 
1. To create a new account, click the Account List link to open the Account List dialog box. Item Description
Ty p eChoose your preferred authentication type for account...

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2. Click the New Account button to open the New Account dialog box.
3. Set up your user name and password respectively in the Name and Password fields. The name and 
password are case-sensitive and up to 64 characters can be entered in the Name field and up to 
16 characters can be entered in the Password field. Fill the Description field if necessary.
4. Define the user’s privileges for using the scanner. 
Function—Click to select the name of the function the user is...

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Edit
If you want to edit a current local user, choose the account from the account list and then click the Edit 
button to open the Edit Account screen. Modify the account options as needed and then click Update 
to save the settings, or Cancel to return to the Account Management screen without saving any 
changes.
Delete
If you want to delete a current local user, select the account from the account list and click the Delete 
button. A confirmation message appears to...