Xerox Documate 3920 User Guide

Xerox DocuMate 3920
User’s Guide71
Fa x  O p t i o n s
RedialSets the number of redial attempts if the number dialed is busy. 
Choices are: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 (The Redial value 0 indicates no redial.) 
Redial IntervalThe redial interval setting selects the number of minutes between each redial if the 
number dialed is busy. 
Choices are: 1, 2, 3, 4, 5, 6 minutes
Ring ResponseLets you set the number of times the phone rings before the fax answers. 
Choices are: 1 ring, 5, 10, 15, 20 seconds...

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User’s Guide 72
Cancel Fax Jobs
Manual ReceiveChoose Enable to use the Manual Receive fax function or Disable to use the auto 
receive fax function. When Manual Receive is enabled, and there is an incoming fax, 
and the machine starts ringing you need to press the Start button, in the Fax working 
mode, to receive and print the fax.
Choices are: Enable, Disable
ECM ModeChoose Enable to use “ECM Mode”. The Error Correction Mode function helps this 
scanner to improve communication in...

Xerox DocuMate 3920
User’s Guide73
Configuring the Fax Settings Remotely
Open your web browser and type in the scanner’s IP address in the URL field, then press enter on your 
keyboard. The web page will connect and display the scanner’s embedded web page in the browser 
window. 
Click on the Fa x  S e t t i n g s link on the left side of the page to open the window for configuring the Fax 
options.
• Click on the down arrow next to Add Phone # and select On or Off from the menu. 
When this option is...

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User’s Guide 74
Scanning to Fax
1. Place your document face up in the ADF or fa c e  d ow n on the flatbed glass.
2. Press the Fax button on the scanner. 
3. The LCD touch screen displays the Fax options.
4. Enter the fax number with the numeric keypad on the control panel.
5. You can also select multiple fax numbers at one time. To enter the next fax number, press the 
Down-arrow key, at the right of the Phone Number field, after finishing entering the first fax 
number.
6. Instead...

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User’s Guide75
• Touch the Phone Book icon on the Fax main screen. 
• The following Phone Book screen displays.
• Touch an option to select it. The selected one will be highlighted. (You can touch another 
number for multiple selections.) 
•Touch OK to return to the Fax main screen.
7. Select the options you want to use for the documents you are scanning on the Basic and More 
Settings tabs.
Note that any settings you change here are not permanently saved. The next time the fax...

Xerox DocuMate 3920
User’s Guide 76NOTE: 
• If you make a mistake during the process, press the Stop button on the scanner to cancel the 
scan.
• Up to 20 characters can be entered in the Fa x  N u m b e r field and some characters such as “-” and 
“P” (a 2-second pause) are supported.
• When entering a phone number from the numeric keypad, include any PSTN access number 
(number to access the public telephone line, usually a 9 or 0), area codes, and the telephone 
number.
• The machine allows broadcast...

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User’s Guide77
Scan Options for Faxing
Basic Settings
OptionDescription
Phone number field
(A default value cannot 
be assigned)Use the numeric keypad on the control panel to input the phone number you want to 
receive the fax. Press the up or down arrow button, next to the field, to input or view 
additional numbers.
Phone Book Icon
(A default value cannot 
be assigned)Press the phone book icon to show the scanner’s phone book on the LCD screen. 
Select the phone numbers from the...

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User’s Guide 78
More Settings
Image DensityThe image density can be adjusted within a range of 7 levels using the control panel 
or from the scanner's Web Page. Increasing the value makes your scanned image 
darker and decreasing the value makes your scanned image lighter.
OptionDescription
Send Later (Date/
Time)
(A default value cannot 
be assigned)Enter the specific date and time you wish to send the fax via the soft keyboard. This 
frees you from the need to manually start the...

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User’s Guide79
Setting the Default Fax Options
You can set some default fax options for the scanner. This way, whenever you want to scan and send a 
fax, the most commonly used settings are already configured. Please refer to the previous section for 
the list of options you can set as a default. Note that the list indicates when a feature cannot be 
assigned a default value.
To access the Fax Default template from the scanner:
1. Press the Menu button on the scanner.
2. Press the Fa...

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User’s Guide 80
Using the Phone Book
The scanner has an internal phone book that can store up to 200 phone numbers. Touch the Phone 
Book icon on the Fax main screen to display the Phone Book screen.
• Touch a name or a group shown in the screen. Touch another phone number or group to send the 
fax to multiple people or groups.
• If the receiving name of the phone number group does not appear on the screen, you can find the 
name by touching the Characters button for a quick search.
•...