Xerox Documate 3920 User Guide

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User’s Guide61
Server Options
Scan Options
OptionDescription
Login NameIf you are a registered user, and there is a different login name displayed on the 
Server Options screen, please enter your own login name here.
PasswordEnter your password for the name you input in the Login Name field.
OptionDescription
ColorColor documents to be sent from the scanner.
Options:
1. File Format: PDF, JPEG, TIFF, MTIFF (Multi-page TIFF)
Note: Choose MTIFF or PDF when you need to scan multi-page...

Xerox DocuMate 3920
User’s Guide 62Black&White Multi-Level (Gray): Choose “ON” if you wish to make gray copies or OFF to make a 
B&W (single-bit) scan. 
• If you choose ON from Multi-Level (Gray), the file formats include PDF, JPEG, 
TIFF, and MTIFF. If TIFF or MTIFF is selected as your file format, the 
compression Level is limited to Raw only. 
• If you choose OFF from Multi-Level (Gray), the file formats include PDF, TIFF, 
and MTIFF. The compression Level of MTIFF or TIFF includes G3, G4, and Raw....

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Setting the Folder Template
You can set the default folder options for the scanner. This way, whenever you want to scan and send a 
server, the most commonly used settings are already configured. Please refer to the previous section 
for the list of options you can set as a default. Note that the list indicates when a feature cannot be 
assigned a default value.
To access the Folder Template from the scanner:
1. Press the Menu button on the scanner.
2. Press the Fo l d...

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User’s Guide 64
OptionDescription
Ta r g e t  U R LChoose the type of protocol of your filing server in the first field. 
Choices include FTP, HTTP, CIFS, HTTPS.
Enter the target URL in the second field. You can enter either the domain name or the 
IP address with the directory path. Note that the directory will be varied due to differ-
ent protocols. The route starts from the root directory in FTP, HTTP, HTTPS, and CIFS. 
For example, ftp://, http://, and file:\\, https://.
Important...

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Creating a New Folder
Before sending your document to a destination server, you should set up a few folders first to speed up 
the process. However, you can create new folders using the LCD touch screen when you are scanning. 
When you input the folder you want to create into the LCD screen, the folder is created on the server 
when scanning is complete. 
To create a new folder:
If the folder you want to save the scanned documents to is not in the current Folder list,...

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Information Messages When Filing
MessageAction
Can not create a subfolderMake sure you have privileges to create folders on the server.
Device internal failureReboot the machine, and try later. If the error is still there, contact your 
nearest dealer.
Failed to connect FTP serverMake sure the FTP server is not shut downing and the port number is 
correct. If the error is still there, contact your FTP server administrator.
Unpredicted errorContact your network...

Xerox DocuMate 3920
User’s Guide67 HTTP PUT method not allowedContact the server administrator to change permissions for this privi-
lege.
HTTP internal server errorContact your server administrator for further help.
HTTP PUT method not implementedThe server does not use the HTTP PUT method. The scanner can’t save 
the file to this server, contact your system administrator for help.
HTTP server unavailableContact your server administrator for help.
HTTP server does not support HTTP 
version 1.1The server...

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Filing Specifications
ProtocolFTP, HTTP, HTTPS, CIFS
File format
B/W (single bit)
Gray (8 bit)
Color (24 bit)PDF, TIFF, M-TIFF
PDF, JPEG, TIFF, M-TIFF
PDF, JPEG, TIFF, M-TIFF
Compression Method
B/W
Gray
ColorRaw, G3, G4
JPEG
JPEG
Compression LevelLow / Medium / High
Supported Resolution75, 100, 150, 200, 300, 400, 600 dpi
Default ResolutionB/W: 200 dpi
Gray: 200 dpi
Color: 200 dpi
Most Used Folders5
No. of Filing Folders50 

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6Faxing
This chapter includes:
•Fax Settings on page 70
•Scanning to Fax on page 74
•Scan Options for Faxing on page 77
•Setting the Default Fax Options on page 79
•Using the Phone Book on page 80
•Information Messages When Faxing on page 85
•Fax Specifications on page 87
With the built-in fax modem and a telephone line, the scanner is able to transmit your scanned 
document to a remote fax machine just like a regular fax machine. With a printer attached, the scanner...

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Fax Settings
Before you can send or receive faxes with this scanner, you have to configure the scanner’s fax settings. 
You can access these settings from the scanner’s LCD touch screen, or from the scanner’s embedded 
web page using the Network Management Tool or through a web browser.
Configuring the Fax Settings from the Scanner
Fa x  S e t t i n g s
OptionDescription
IDEnter the ID of the scanner. Up to 32 characters can be entered. Normally, you can 
enter your...