Xerox Documate 4700 User Guide

							Xerox® DocuMate® 4700
User’s Guide91
Still Image Client
If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. 
Supported file formats—you cannot select a file format when scanning to the Still Image Client as the destination 
application is not selected until after you start scanning.
Destination type—the Still Image Client destination is classified as an “Event Forward Link”. To make it available in 
the destination list, you must select STI event forwarding on the Options tab in the One Touch Properties Window.
Please note that if you have turned on the option to scan to multiple destinations, the Still Image Client destination 
cannot be selected. Please click on the Options tab and deselect Enable scanning to multiple destinations to 
proceed with scanning to this destination.
1. Open the One Touch Properties window, and select Still Image Client as the Destination Application.
2. Choose a Scan Configuration and click OK.
3. Start scanning using the button you selected for event forwarding. 
						

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User’s Guide 92 4. A dialog box opens for you to select the application to use for scanning. Select the application you want in the 
box and click OK.
Now the application you selected opens and you can continue scanning using that application’s interface. 
Te c h n i c a l  N o t e
If the scanner scans and sends an image to an application without prompting you to choose an application to run, 
the control panel options for your scanner’s events are automatically set to run a specific program when an event is 
initiated. Follow these steps to change the events setting for your scanner.
1. Open the Windows Control Panel.
2. Open the Scanners and Cameras group.
When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7 and 8), the 
Scanners and Cameras group will be located under either of the following main groups:
–Windows XP—Printers and Other Hardware
–Windows Vista, 7 and 8—Hardware and Sound
3. Open the scanner properties window.
–Windows XP—click on the scanner icon and then click on the View device properties link on the left side 
of the window.
–Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties button.
4. Click on the Events tab.
5. Select the option Prompt for which program to run to be prompted when scanning to Still Image Client. 
Alternatively, select Start this program then choose an application from the list to have that application start 
each time you scan to Still Image Client. 
6. Click on OK when you are done making changes to this window.
7. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default 
application you selected will open. 
						

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User’s Guide93
Image Editors
Image editors include Microsoft Paint and other drawing and graphics applications. 
Supported file formats—the available file formats are based on the selected destination application. For example, 
you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint cannot open 
those two file types. Please refer to Image Formats on page 58 for more information on which image formats 
One Touch supports.
Destination type—this destination type is classified as a “Simple Image Link”. To make it available in the 
destination list, you must select Image editors (i.e. Paint) on the Options tab in the One Touch Properties window. If 
the image editing application you are using does not appear in the Select destination list, you can add the 
application using the Image Documents One Touch Link Properties window. 
1. In the One Touch Properties window select one of the default image editors such as Microsoft Paint.
2. Click on the Properties button to open the Image Documents One Touch Link Properties window.
From this window you can add an application and set additional document handling options.
Note that if you recently installed an application, click the Refresh button to see if One Touch will 
automatically configure the link before you try adding it manually. 
						

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User’s Guide 94
Image Documents Properties
These properties apply to Microsoft Paint and other image processing applications.
•Add application—click this button to open the Add Simple Image Link dialogue so you can add other image 
editing applications to One Touch. 
•Delete application—select an application in the list then click this button to remove the application from the 
One Touch destination list. You can only delete an application that you have added, the destinations that are 
linked when One Touch is installed cannot be deleted.
Color document handling—click in the Color document handling settings boxes for the options you want. These 
options will apply to all the applications in the group.
•Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the 
computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher 
resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution 
ensures that the image fits on the screen.
•Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter 
transmission times. Use this option to provide that compression capability to image files. 
						

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User’s Guide95
Adding Image Editor Applications to One Touch
1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog box 
opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically 
filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept. 
Windows Bitmap File—select this option if you want to scan to your image application as a BMP file. This 
format creates the largest file size as the final scanned image has not been compressed.
Ta g g e d  I n f o r m a t i o n  F i l e—select this option if your application supports TIF image files. The TIF file format 
supports multiple pages in a single file.
JPEG Compressed File—this is a compressed image format that is often used when sharing photographs and 
scanned images electronically as the file size is smaller than a BMP.
Compugraphics File—select this option if your application supports GIF images. This file format is often used 
for icons and small images on a web page.
The options you select at Step 4 determine the page format icons in the One Touch Properties window for that 
group of applications. Refer to the documentation you received with the application to see which text formats 
the application accepts. 
5. When you are done making changes in this window, click the Add button to accept the changes and close the 
window. 
6. Click OK on the Link Properties window.
7. Click Refresh on the One Touch Properties window and the new application should now be available. 
						

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User’s Guide 96
PDF Applications
PDF destinations are applications that can open and/or edit the Adobe PDF file format. 
Supported file types—applications in the PDF destination group support the *.pdf file format. When the OmniPage 
module or software is installed, One Touch includes an option to scan as sPDF or nPDF. Selecting either of these two 
formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the image before sending 
the file to the PDF application. 
•sPDF—this format creates a *.pdf file that contains the original image of the scanned page, with a hidden text 
layer that allows you to search for text in the file.
•nPDF—this format creates a *.pdf file that can be edited in a PDF application. Any pictures in the scanned 
image are isolated from the text, the text on the page is recognized and turned into editable text, and the 
pictures are placed back into the document in the same flow as the original document. 
Destination type—this destination type is classified as “PDF Link”. To make it available in the destination list, you 
must select PDF applications on the Options tab in the One Touch Properties window.
If the PDF application you are using does not appear in the Select destination list, you can add the application using 
the Text Documents One Touch Link Properties window. 
1. Click on the Options tab in the One Touch Properties window.
2. Make sure PDF applications and Text editing applications are selected then click back on the button tab.
Please note that any PDF application you add manually to One Touch will be classified as a “Text Based Link.” 
These applications will only show in the destination list when Text editing applications are enabled. 
						

							Xerox® DocuMate® 4700
User’s Guide97 3. Click on one of the default text editors such as WordPad.
4. Click on the Properties button.
5. To add another application to the list, click the Add application button. The Add Text Based Link dialog box 
opens.
6. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically 
filled in, and the application icon appears in Step 3.
7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. 
						

							Xerox® DocuMate® 4700
User’s Guide 98 8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. 
Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This 
PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to 
search or edit the text in the final file. The application you are adding must be able to open *.pdf files.
Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be able 
to edit the text the file. The application you are adding must be able to open *.pdf files.
The options you select at Step 4 determine the page format icons in the One Touch Properties window for that 
group of applications. Refer to the documentation you received with the application to see which text formats 
the application accepts. 
9. When you are done making changes in this window, click the Add button to accept the changes and close the 
window. 
10. Click OK on the Link Properties window.
11. Click Refresh on the One Touch Properties window and the new application should now be available. 
						

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User’s Guide99
Send to Application
The Send to Application link allows you to select any application on your computer as the scan destination. 
Supported file types—all file formats in One Touch are available when scanning to this destination. After you 
configure the link, as described below, make sure you select a file format that the application can open. Please refer 
to Te x t  Fo r m a t s  on page 61 to see a list of text file formats that are available when OCR is installed. 
Destination type—this destination type is classified as “Document Management Link”. To make it available in the 
destination list, you must select Document Management on the Options tab in the One Touch Properties window.
You must configure this destination before attempting to scan to it the first time. If you scan without configuring 
the link first, the One Touch log viewer will open and show that sending the image to the Send to Application link 
fa i l e d .  
•Click the Properties button to open the One Touch Link Properties for the Send to Application link. From this 
window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately update to send to 
the application you specify in this window. When you create new configurations, the default settings will also 
match what you have selected here. If you modify the options in an individual configuration, changing the 
options in this Link Properties window will no longer update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Send to 
Application tab and use this window to set a configuration to scan to a different application than the one 
selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other 
configurations will retain their settings for this destination.  
						

							Xerox® DocuMate® 4700
User’s Guide 100 To configure a destination application for the Send to Application link:
1. Click Browse to open the Windows file browser and navigate to the location of the application’s executable 
(*.exe) file. 
In most cases, the application’s directory is located in the programs directory on the C: drive. Because you can 
select any executable file, make sure you select an application that can receive image or text files.
2. Select the application’s *.exe file then click on Open. 
The application’s *.exe file path will now show in the Application path field.
3. Click on OK to close the window.
For basic scanning, you do not need to adjust any of the other settings in this window. The default settings will 
work with most applications. The advanced settings are described below.
4. Select a file format and scan configuration in the One Touch Properties window.
If you select a text file format, the scanned image is converted into editable text before being sent to your 
selected application.
5. Click on OK to close One Touch.
6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to Application 
destination.
7. The scanner starts scanning and, when finished, sends the scanned file to the application you selected.
Technical note
• After configuring this link, you may need to click Refresh in the One Touch Properties window to show the 
correct application icon in the Select destination list.
Send to Application One Touch 
Link Properties windowSend to Application Scan 
Configuration Properties window