Xerox Documate 4700 User Guide

							Xerox® DocuMate® 4700
User’s Guide131 5. Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the 
scan settings. 
There are some settings in the main interface, such as brightness and contrast, which will immediately update 
the preview image after you adjust the setting. Other settings, such as changing from color scanning to black 
and white scanning, will not automatically update the sample image.
If you select any of the document image adjustment options, such as an option to automatically crop, 
straighten or rotate an image, it will not show in the sample image preview. The preview window displays an 
unaltered view of the item size and position in the scanner. Any document image adjustment options will be 
used while scanning and saving images.
6. After you adjust the scan settings, click Refresh preview to get a new sample image that reflects the most 
current settings in the main interface.
7. When you are happy with the sample image, you can click Scan in the preview window or in the main interface 
to scan and save the image with the current scan settings.
When you scan, any settings you adjusted are automatically saved to the Last used settings preset.  These settings 
are not retained in a preset until you click Save in the main interface to save the settings to the current preset, or 
save them to a new preset using the Save as dialogue.  If you select a different preset from the Presets list before 
scanning, the changes you made will be discarded.
Scan Regions
You can use the preview window to create custom scan regions for the scanner to use for scanning. For example, if 
you want to scan only a specific area of the image, you can move and resize a scan region to focus only on the area 
you want to scan. The final image will be only the size of the region you set. 
						

							Xerox® DocuMate® 4700
User’s Guide 132 Important: do not change the page size for the scanned image after you create custom regions. When you have set 
a custom region in the preview window, the page size field will display “user defined” indicating you have specified 
one or more custom regions for scanning. Changing the page size after you create a custom region discards the 
custom regions and sets a single scan region to the size you selected in the page size list.
Creating custom scan regions:
1. Select the preset you want to use for scanning.
2. In the main interface click Preview to open the preview window.
If no previous custom scan regions have been created for the preset you selected, the preview window will 
have a single scan region that is the page size for the current preset. This region will be labeled number 1 and 
be displayed as an outline in the preview area.
3. Place an item in the scanner and then click Get preview.
4. The scanner scans and displays a sample image.
5. Move or resize region 1 until the sample image area you want is within the scan region. 
Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by 
clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions fo r  d e ta il e d  
instructions. 
						

							Xerox® DocuMate® 4700
User’s Guide133 6. Create additional scan regions as needed by clicking anywhere in the sample image, hold your mouse button 
down, and then drag your mouse to create a scan region. Release the mouse button when the area you want is 
within the rectangle.
If you want to create a region that overlaps another region, hold the Ctrl (control) key on the keyboard while 
you click and drag the mouse to create the region. You can release the Ctrl key after you start creating the 
overlapping region. You only need to hold down the Ctrl key if the starting point of the overlapping region is 
over another region. If you do not hold down the Ctrl key, when you click on the area that has already been set 
as a region you will move the existing region.
7. Click Close when you are done creating scan regions.
8. In the main scanner interface click Save to save the regions to the current preset, or save them to a new preset 
using the Save as dialogue.
The Summary area in the main interface will indicate when custom regions have been defined in the preview 
window. Click on View or modify custom regions in the summary area to display the preview window.
9. Click Scan in the main interface to scan using the custom regions.
10. When scanning is finished, one image is created for each region set in the preview window.
The number of scan regions you can create is limited by the scanner model and installed modules. For instance, 
most scanners have only one region. When you select a paper size in the Page size list, or input the dimensions in the 
custom page size fields, you are setting a scan region. 
						

							Xerox® DocuMate® 4700
User’s Guide 134 When Visioneer Acuity is installed, you can create multiple scan regions for each image scanned. The maximum 
number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models. When 
creating scan regions and you reach the maximum number of allowable scan regions, you will not be able to 
continue creating scan regions until you remove a region you have already created.
Move, Resize, or Delete Regions
Moving regions – to move a region, place your mouse cursor over the region you want to move. The region will 
highlight indicating that it is the active region under the mouse cursor. Click on the region and drag the mouse to 
move the region.
Resizing regions – to resize a region, place your mouse cursor over the edge of the region outline. The cursor will 
change to a dual directional arrow. Click on the line and drag the mouse to resize the region. If you click on the top 
or bottom edge, you can only resize the region up or down. If you click on the left or right edge, you can only resize 
the region left or right. Click on a corner edge and then drag the mouse to resize the region in all directions.
Note that you can only resize the scan regions to be within the scanner’s minimum and maximum supported paper 
sizes. Please refer to the scanner specification table, in the maintenance section of the user guide, for the supported 
paper sizes for your scanner. 
						

							Xerox® DocuMate® 4700
User’s Guide135 Deleting regions – to delete a region, place your mouse cursor over the region you want to delete. The region will 
highlight indicating it is the active region under the mouse cursor. Right-click on the region and select the delete 
option from the menu.
Move, Resize, or Delete a Blocked Region
If there is a region you cannot move or resize because another region is in the way, you can temporarily move that 
region behind the other regions. Right-click on the region that is in the way and select Temporarily send this region 
to the back to move that region behind the one that you want to move or resize. This is a temporary change in the 
region ordering and cannot be undone. That region will automatically move back into its position when you click to 
move or resize a region.
Reordering Regions
If you have created multiple scan regions, you can reorder the region priority from the right-click menu for the 
regions. The priority determines which region gets processed first while scanning. For example, region 1 will be 
processed first and appear in the scanning application as the first image. Right-click on the region and select an 
option from the menu. 
						

							Xerox® DocuMate® 4700
User’s Guide 136 Make this the first region – select this option to set the region number to 1. This option is not available if the 
region you right-clicked on is already at position 1. After selecting this option, all other regions will have their 
number update automatically as appropriate. 
Make this region a lower number – select this option to move the region number up one in the processing order. 
This option is not available if the region you right-clicked on is already at position 1. After selecting this option, all 
other regions will have their number update automatically as appropriate.
Make this region a higher number – select this option to move the region number down one in the processing 
order. This option is not available if the region you right-clicked on is already the last region in the processing order. 
After selecting this option, all other regions will have their number update automatically as appropriate.
Make this the last region – select this option to set the region number to the last number in the processing order. 
This option is not available if the region you right-clicked on is already at the last position in the processing order. 
After selecting this option, all other regions will have their number update automatically as appropriate.
Clear All Regions
Right-click anywhere in the preview window where there are no regions, and then click on Clear all regions to remove 
all of the regions in the preview area. This will leave only the region labeled as number 1. There must always be at 
least one region for scanning.  
						

							Xerox® DocuMate® 4700
User’s Guide137
Document Source Configuration
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not 
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is 
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see 
information about why the feature is unavailable.
Select Basic or Advanced from the list to show the basic or advanced document source configuration options as 
described below.
Basic Options
Click the drop down menu to select the color mode you want to use.
•Color scans the document in color, creating a full color copy of an original document or photograph. Color 
scans have the largest file size.
•Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode 
is often used when scanning documents or graphics where the original color does not need to be retained, but 
the graphics need to be legible. Grayscale scanning preserves the graphic quality while keeping the file size less 
than that of a full color scan.
•Black and White scans the document in bitonal where everything on the page is either black or white. This 
setting is often used when scanning typed or written documents. When there are not a lot of graphics, or if the 
graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, send through 
email, or posting to a web page, as the file size is smaller than the other scanning modes.
Advanced Options
•Multi-stream—select this option to have the scanner create an image of each item scanned in each color 
mode selected in the source list. 
						

							Xerox® DocuMate® 4700
User’s Guide 138 Click the drop down menu to select the scanning options you want to use.
The available color modes are:
•Automatic determines the color of the document as it is being scanned.
•Color scans the document in color, creating a full color copy of an original document or photograph. Color 
scans have the largest file size.
•Gray scans the document using varying shades of gray to reproduce the document. The grayscale scan mode 
is often used when scanning documents or graphics where the original color does not need to be retained, but 
the graphics need to be legible. Grayscale scanning preserves the graphic quality while keeping the file size less 
than that of a full color scan.
•Black and White scans the document in bitonal where everything on the page is either black or white. This 
setting is often used when scanning typed or written documents. When there are not a lot of graphics, or if the 
graphics are not needed, this setting is ideal for archiving documents to a server or on a disc, send through 
email, or posting to a web page, as the file size is smaller than the other scanning modes. 
						

							Xerox® DocuMate® 4700
User’s Guide139
Summary
The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will 
open the area of the interface where the setting is located. 
						

							Xerox® DocuMate® 4700
User’s Guide 140
Presets
A preset contains all features in the scanner interface, including color mode, resolution, paper size, and so on. You 
can create, import, export, and delete presets. After presets have been added to the interface, click the drop down 
menu and select an option from the list.
•If you select the Last used settings preset, then adjust the settings in the scanner interface, when you scan 
those changes will immediately save to the preset.
•Click the Save button if you want to save changes to the Last used settings preset without scanning. 
•Click the Cancel button to close the scanner interface without saving any changes. 
Save a Preset
To save a new preset:
1. Adjust the options in the scanner interface as needed. 
2. Click on the right arrow and select Save as... from the list.
3. After clicking on the save option, a dialogue opens for you to type in a name. Type in the name you want then 
click OK. 
To modify an existing preset:
1. Select the preset you want to modify in the preset list.
2. Adjust the options in the scanner interface as needed. 
3. Click Save.