Xerox Documate 4700 User Guide

							Xerox® DocuMate® 4700
User’s Guide141 To  r e n a m e  a  p r e s e t :
1. Select the preset you want to rename in the preset list.
2. Click the right pointing arrow button and select Rename....
3. Type an new name for the preset in the name field and then click on OK in the dialogue.
To delete a preset:
1. Click the drop menu under Presets and select the preset you want to delete.
2. Click the right pointing arrow button and select Delete.
3. Click Ye s when prompted to confirm that you want to delete the currently selected preset.
Exporting Presets
1. Click on the right pointing arrow and select Export... from the list. 
						

							Xerox® DocuMate® 4700
User’s Guide 142 2. Click on the browse button   next to the Destination folder field to open a file browsing window. 
3. Browse to a location and select the folder where you want the preset file to be saved. Click on Choose.
Make sure to choose a location where you will be able to easily find the file. 
						

							Xerox® DocuMate® 4700
User’s Guide143 4. Select the preset you want to export in the dialogue for exporting a preset. If you want to export multiple 
presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while 
clicking on each preset name, to select multiple presets.
5. Click on Export.
If you selected multiple presets to be exported, a file will be created for each preset you selected.
Note: the software will look for duplicate preset names. If you see a notification indicating that a preset with the 
same name already exists, select one of the options on-screen to continue. 
•Overwrite—select this option to replace the current preset with the one you selected from the list.
•Keep both—select this option to keep both presets. The preset you selected will have a counting number 
added to the end of the preset name; for example, “Custom preset name (2)”. The original preset name will 
remain unchanged.
•Skip—select this option to skip the preset with the duplicate name.
Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts 
fo u n d .
Importing a Preset
If you have previously exported presets, or another user has given you their presets files, select the import option to 
add those presets to your current list. 
Note that if you import presets that were created when using a scanner that does not have the same hardware 
features as your current scanner, the settings for the presets you import will automatically be updated to reflect the 
supported settings for the current scanner. For example, if you are using a flatbed scanner and you import a preset 
that was created using an ADF scanner, all settings that are specific to ADF scanning will be modified. 
						

							Xerox® DocuMate® 4700
User’s Guide 144 1. Click on the right pointing arrow next to the presets list and select Import.... 
A file browsing dialogue will open.
2. Browse to the location where the preset file is saved. If you want to import multiple presets, click on each 
preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset 
name, to select multiple presets.
3. Click on Open. 
4. The preset will now be in the list of presets available in the scanner's interface.
Note: the software will look for duplicate preset names. If you see a notification indicating that a preset with the 
same name already exists, select one of the options on-screen to continue.
•Overwrite—select this option to replace the current preset with the one you selected from the list.
•Keep both—select this option to keep both presets. The preset you selected will have a counting number 
added to the end of the preset name; for example, “Custom preset name (2)”. The original preset name will 
remain unchanged.
•Skip—select this option to skip the preset with the duplicate name.
Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts 
fo u n d . 
						

							Xerox® DocuMate® 4700
User’s Guide145
Document Settings
•Main panel—this panel contains the most commonly used scan settings. When the Basic source 
configuration mode is selected, this is the only panel available. Change to the Advanced source configuration 
mode to enable the other panels which are also described in this section. 
•Advanced panel—this panel contains advanced document handling options. If you select an option in this 
panel that also appears on the Main panel, when you return to the Main panel that option will be selected.
Disabled Options in this Section
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not 
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is 
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see 
information about why the feature is unavailable. The Document settings section when the Basic 
document source configuration mode is selected.The Document settings section when the Advanced 
document source configuration mode is selected. 
						

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User’s Guide 146
Main Panel Options
Some of the options in this panel may have advanced adjustment options on a different panel in this section. When 
the Advanced configuration mode is selected, an icon will appear next to those features which have adjustment 
options on another tab. Click on one of the icons to go to the area of the interface where the adjustment options are 
located.
Click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is 
displayed on the Main tab.
See Advanced Panel Options on page 148
• Automatic cropping options
• Skip blank originals
•Cleanup edges
Resolution
The resolution determines the amount of detail you can see in the scanned image. Resolution is the clarity of the 
image measured in dots-per-inch (dpi).
Move the slider left or right to change the resolution for the scanned image. The higher the resolution, the clearer 
the image. However, high resolution scans also produce larger file sizes. The available range displayed in the slider 
area are within the minimum and maximum range supported by your scanner. The resolution slider will always 
display the correct range for the current scanner.
Choosing resolution values
Typically, when making copies of black and white documents, 100–150 dpi will create an image of similar quality to 
the original. When making copies of color documents or photographs, 150–200 dpi will create an image of similar 
quality to the original.
Higher resolution settings are generally used for creating an image that can be enlarged without losing image 
quality, but take longer to scan.
Some resolution settings for typically scanned items are:
• Text document letters, forms, or other typed black and white documents – 100 dpi to 150 dpi
• Text document letters or forms with hand printed text – 150 dpi
• Text document (for OCR) forms, letters, memos, or spreadsheets – 300 dpi
• Business cards or other items with small print – 300 dpi 
						

							Xerox® DocuMate® 4700
User’s Guide147 • Color page with graphics or color photographs – 150 dpi
• Color photographs of poor quality for image enhancement – 300 dpi
• Color photographs for printing – 200 dpi
• Color photographs for email – 100 to 150 dpi
• Magazine page with graphics, line art, or color photographs – 200 dpi
Document Size
Standard document sizes
Click the drop down menu and select a pre-defined document size from the list. The available document sizes are 
within the scanner's range of minimum and maximum item size. 
Custom document sizes
Select the measurement units you want to use from the Units list.
If the Document size list does not include the document size for your scanning batch, click in one of the fields below 
the document size list. Input the width of the document in the first field, then input the height in the second field. 
You can only specify values within the scanner's minimum and maximum supported item size. Please refer to the 
maintenance section of the scanner user's guide for this information.
Straighten Image
Select this option to let the scanner automatically determine if a page is skewed, then straighten its image. This 
option is only available if the scanner supports this feature. 
						

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User’s Guide 148
Rotate Image
Select an option in this list to have the final image rotated when scanning is complete.
Advanced Panel Options
The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the 
feature you've selected. Select the Advanced source configuration mode to show this panel.
Skip Blank Originals
Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from 
the final file. 
•Blank threshold—you can adjust the sensitivity level of the blank image detection. You can use the Threshold 
slider to fine tune the sensitivity of the blank image detection. The results will depend on the scan settings and 
the types of documents being scanned.  In general leave the threshold level at the default setting if you are 
scanning good-quality documents printed on standard 20lb printer paper.  Try lowering the sensitivity level if 
your documents contain light colored text or drawings so those pages are not detected as blank.  Raise the 
sensitivity level if you are scanning double-sided light-weight paper where images from the opposite side of 
the page may appear in the image of the blank side. 
Clean Up Edges
Select this option to remove any thin lines from around the edges of the final scan. These lines may appear in the 
edges when the item being scanned is not the exact size of the dimensions indicated in the page size fields. This 
option will fill the margins of the image with the detected edge color.  When you select this option, the Width input 
field will automatically enable for you to input the size of the area you want to have filled with the background color. 
This option is only available if the scanner supports this feature.
You can specify a fill size between approximately 0.04 to 0.39 inches (1 to 10 mm). 
						

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User’s Guide149
Automatic Image Cropping
Depending on the scanner model and installed software, there may be more than one auto cropping option in the 
interface.
•Crop to original—select this option to let the scanner automatically determine the size of the item being 
scanned. This option is only available if the scanner supports this feature. This option may occasionally be 
grayed out as not all scanning applications support this feature. 
						

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User’s Guide 150
Image Enhancements
Click on the Image Enhancements icon to select options applicable to what type of image processing you want 
applied for the items being scanned.
•Main panel—this panel contains the most commonly used scan settings. Some of the options in this panel 
may have adjustment options on the other panels in this section. When the Basic source configuration mode 
is selected, this is the only panel available. Change to the Advanced source configuration mode to enable the 
other panels which are also described in this section. 
•Color processing panel—this panel contains advanced options for processing colors in the final scans.
•Advanced panel—this panel contains advanced image enhancement options for improving the clarity of the 
scanned image. 
Disabled Options in this Section
Some options in the interface may be grayed out and cannot be selected. Grayed out options are either not 
appropriate for the current scanner, the software needed to enable the feature is not installed, or the feature is 
dependent on another setting in the scanner's interface. Hover the mouse cursor over a grayed out feature to see 
information about why the feature is unavailable. The Image enhancements section when the Basic 
document source configuration mode is selected.The Image enhancements section when the Advanced 
document source configuration mode is selected.