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Xerox Document Centre 545DC HCF User Manual

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    							System Settings Procedure
99
Tools
5
Step 3 Selecting [Tools]1
Select [Tools] on the [Services Home] 
screen.
Note • When the [Service Home] screen is not 
displayed on the touch screen, press the 
 button.
Step 4 Selecting a Setting Item on the [Tools] Screen
On the [Tools] screen, select a setting item to set.
For the items that can be selected on the [Tools] screen, refer to Tools Menu List (P.101).
1Select a tab to set.
System Settings
You can set or change the default values of 
each service.
„ Common Service Settings
Allows you to configure the general settings of the machine.
For more information, refer to Common Service Settings (P.113).
„Copy Service Settings
Allows you to configure the copy service settings such as copy feature defaults, copy 
operation control, and button indications.
For more information, refer to Copy Service Settings (P.137).
„Connectivity & Network Setup
Allows you to configure the network related settings such as ports and protocols.
For more information, refer to Con nectivity & Network Setup (P.145).
„Print Service Settings
Allows you to configure the print service settings such as memory settings and print 
operation control.
For more information, refer to Print Service Settings (P.169).
„Scan Service Settings
Allows you to configure the scan service settings such as scanner defaults and button 
indications.
For more information, refer to Scan Service Settings (P.175).
„Fax Service Settings
Allows you to configure the fax service settings such as setting defaults, fax control and 
button settings.
For more information, refer to Fax Service Settings (P.182).
„E-mail/Internet Fax Service Settings
Allows you to configure the e-mail and Internet fax transmission specifications settings.
For more information, refer to E-mail/ Internet Fax Service Settings (P.194).
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    							5 Tools
100
Tools
5
„Folder Service Settings
Allows you to configure the settings relating to folders.
For more information, refer to Folder Service Settings (P.197).
„Job Flow Service Settings
Allows you to configure the settings relating to Job Flow.
Job flow is a function to execute a series of registered operations.
For more information on Job Flow, refer to Job Flow Service Settings (P.198).
„Media Print Service Settings
Allows you to configure the settings relating to Media Print (Text).
For more information, refer to Media Print Service Settings (P.199).
„Stored File Settings
Allows you to set how to delete files in a folder and print files stored in the machine.
For more information, refer to Stored File Settings (P.200).
Setup
You can create and change folders, job flow sheets, and Address Book (speed dial 
numbers).
For more information, refer to Setup (P.202).
Accounting
You can register users and configure the settings for account administration.
For more information, refer to Accounting (P.221).
Authentication/Security Settings
You can configure the authentication and security settings.
For more information, refer to Authentication/Security Settings (P.229).
Step 5 Setting a Feature
1
Select any feature.
Note • Select a submenu from the [Group] list, and then select a feature from the [Features] list.
• Select [ ] or [ ] as required.
2Select an item to set.
3After setting the feature, select [Save].
4Select [Close] repeatedly until the [Services Home] screen is displayed.
Note • If rebooting the machine is required to enable the new settings, when you select [Close] in 
the [Tools] screen, a message may be displayed. Follow the message and reboot the 
machine. After the machine reboots, it exits from the System Administration mode, and the 
 button is unlit.
Step 6 Exiting System Administration Mode
1
Press the  button. 
Note • You can exit the System Administration Mode by selecting [Logout] shown around the login 
information area on the touch screen.
• Once you exit the System Administration Mode, the   button will be turned off.
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    							Tools Menu List
101
Tools
5
Tools Menu List
The following tables list the items that can be set on the [Tools] screen. Note that some 
items may not appear depending on the configuration of the machine.
System Settings
„Common Service Settings
Machine Clock/Timers (P.113)zDate (P.113)zTime (P.113)zNTP Time Synchronization (P.114)zConnection Interval (P.114)zTime Server Address (P.114)zAuto Clear (P.114)zAuto Job Release (P.114)zAuto Print (P.114)zPrinter Lockout (P.114)zEnergy Saver Timers (P.115)zTime Zone (P.115)zDaylight Savings (P.115)
Audio Tones (P.116)
zControl Panel Select Tone (P.116)zControl Panel Alert Tone (P.116)zBase Tone (P.116)zMachine Ready Tone (P.116)zJob Complete Tone 1, 2 (P.116)zFault Tone (P.116)zAuto Clear Alert Tone (P.116)zAlert Tone (P.116)zOut of Paper Warning Tone (P.116)zLow Toner Alert Tone (P.116)zStored Programming Tone (P.117)zStored Programming Complete Tone (P.117)zLine Monitor Volume (P.117)zRinging Volume (P.117)
Screen/Button Settings (P.117)
zScreen Default (P.117)zScreen After Auto Clear (P.117)zAuto Display of Login Screen (P.117)zCustom Buttons 1 to 3 (P.117)zOne-touch Buttons (P.117)zServices Home (P.118)zServices Home - Additional Features (P.118)zJob Type on Job Status screen (P.118)zDefault Language (P.118)zScreen Brightness (P.118)zReconfirm E-mail Recipient (P.118)zReconfirm Fax/Internet Fax Recipient (P.118)zScreen After Inserting USB (P.119)
Paper Tray Settings (P.119)
zCustom Paper Name/Color (P.119)zPaper Tray Attributes (P.119)zCustomize Paper Supply Screen (P.120)zPaper Tray Attributes on Setup Screen (P.120)zPaper Tray Attributes During Loading (P.120)zPaper Tray Priority (P.120)zPaper Type Priority (P.120)zTray 5 - Paper Size Defaults (P.120)zAuto Tray Switching Control (P.121)
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    							5 Tools
102
Tools
5
Image Quality (P.121)zImage Quality (P.121)
Reports (P.122)
zPrint Reports Button (P.122)zJob History Report (P.122)zActivity Report (P.122)zTransmission Report - Job Undelivered (P.122)zTransmission Report - Job Deleted (P.122)zFolder Report (P.122)zBroadcast/Multi-Poll Report (P.122)zScan File Transfer Report (P.123)zScan File Transfer Report (Fax Server) (P.123)z2 Sided Report (P.123)zActivity Report - Recipient (P.123)zJob Flow Error Report (P.123)
Maintenance (P.123)
zEP Diagnostic Request/Repair Request (P.123)zCheck EP Connection (P.124)zInitialize Hard Disk (P.124)zDelete All Data (P.124)zSoftware Options (P.124)zPower on Self Test (P.124)zCheck Smart Card Details (P.124)zFinisher Adjustment (P.124)zSoftware Upgrade (P.124)zDelete All Certificates/Initialize Settings (P.125)
Watermark (P.125)
zDate Format (P.125)zDefault Watermark Effect (P.125)zDefault Watermark (P.125)zFont Size (P.125)zBackground Pattern (P.126)zDensity (P.126)zWatermark/Background Contrast (P.126)zForce Watermark - Copy (P.126)zForce Watermark - Client Print (P.126)zForce Watermark - Print Stored File (P.126)zForce Watermark - Media Print (P.126)zCustom Watermark 1 to 3 (P.126)zPrint this Sample List (P.126)
Force Annotation (P.127)
zApply Layout Template on Copy/Print Jobs 
(P.127)
zDelete Layout Template (P.128)zCreate Text String (P.128)
Print Universal Unique ID (P.128)
zPrint Universal Unique ID (P.128)zPrint Position (P.128)zPrint Position Adjustment (P.128)zPrint Position (Side 2) (P.128)
Notify Job Completion by E-mail 
(P.129)
zTargeted Jobs (P.129)zE-mail Addresses 1 to 5 (P.129)zE-mail Message (P.129)
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    							Tools Menu List
103
Tools
5
„Copy Service Settings
Other Settings (P.129)zFax Service (P.129)zOffset Stacking (Center Tray) (P.129)zOffset Stacking (Center Tray - Lower) (P.129)zOffset Stacking (Right Middle Tray) (P.130)zBooklet Offset (P.130)zExtra Center Tray (P.130)zAuto Job Promotion (P.130)zDefault Print Paper Size (P.130)zOdd Page 2 Sided (P.130)zPaper Size Settings (P.130)zMillimeters/Inches (P.133)zTray 1 Configuration (P.133)zKeyboard Input Restriction (P.133)zOperation of Up/Down Buttons (P.134)zDisplay Consumables Screen (P.134)zData Encryption (P.134)zEncryption Key for Confidential Data (P.135)zService Rep. Restricted Operation (P.135)zSoftware Download (P.136)zRestrict Recipient Selection Method (P.136)zRestrict User to Edit Address Book (P.136)zAuto Validation of Speed Dial Entry (P.136)zData Indicator (P.136)
Copy Tab - Features Allocation (P.137) -
Preset Buttons (P.138)
zPaper Supply - Button 2 - 5 (P.138)zReduce/Enlarge - Button 3 - 4 (P.138)zFront Cover Tray - Button 1 - 3 (P.138)zBack Cover Tray - Button 1 - 3 (P.138)zTransparency Tray - Button 1 - 3 (P.138)zSeparator & Handout Tray - Button 1 - 3 (P.138)
Copy Defaults (P.138)
zPaper Supply (P.138)zReduce/Enlarge (P.138)zOriginal Type (P.138)zLighten/Darken (P.139)zSharpness (P.139)zBackground Suppression (P.139)z2 Sided Copying (P.139)zMixed Sized Originals (P.139)zEdge Erase - Top Edge (P.139)zEdge Erase - Bottom Edge (P.139)zEdge Erase - Left Edge (P.139)zEdge Erase - Right Edge (P.139)zCenter Erase/Binding Edge Erase (P.139)zEdge Erase - 2 Sided Original - Side 2 (P.140)
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    							5 Tools
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Tools
5
zImage Shift - Side 1 (P.140)zImage Shift - Side 2 (P.140)zImage Rotation (P.140)zImage Rotation - Rotation Direction (P.140)zOriginal Orientation (P.140)zPages per Side (P.140)zCopy Output (P.140)zUncollated - Separators Tray (P.140)zOutput Destination (P.140)zSample Job (P.140)zAnnotations - Stored Comment (P.140)zAnnotations - Comment on Side 1 and Side 2 
(P.140)
zAnnotations - Comment - Font Size (P.141)zDate - Position on Side 1 and Side 2 (P.141)zDate - Font Size (P.141)zPage Numbers - Style (P.141)zPage Numbers - Position on Side 1 and Side 2 
(P.141)
zPage Numbers - Font Size (P.141)zBates Stamp - Number of Digits (P.141)zBates Stamp - Position on Side 1 and Side 2 
(P.141)
zBates Stamp - Font Size (P.141)zBooklet Creation - Default Cover Tray (P.141)zCovers - Default Front Cover Tray, Default Back 
Cover Tray (P.141)
zSeparators - Default Separator Tray (P.141)
Copy Control (P.142)
zMemory Full Procedure (P.142)zMaximum Stored Pages (P.142)zAuto Paper Off (P.142)zMixed Sized Originals - 2 Sided Copy (P.142)zFine-tune 100% (P.142)zID Card Copy - Reduce/Enlarge (P.142)zPseudo-Photo Gradation Mode (P.143)zOriginal Type - See-Through Paper (P.143)zAnnotations - Comment Density (P.143)zComment Position - Top Left, - Top Center, - Top 
Right, - Left Center, - Center, - Right Center, - 
Bottom Left, - Bottom Center, and - Bottom Right 
(P.143)
zDate Position - Top Left, - Top Center, - Top 
Right, - Bottom Left, - Bottom Center, and - 
Bottom Right (P.143)
zPage Number Position - Top Left, - Top Center, - 
Top Right, - Bottom Left, - Bottom Center, and - 
Bottom Right (P.143)
zBates Stamp - Top Left, - Top Center, - Top 
Right, - Bottom Left, - Bottom Center, and - 
Bottom Right (P.143)
zQuantity Display (P.143)zMaximum Number of Sets (P.143)
Original Size Defaults (P.143) -
Reduce/Enlarge Presets (P.144) -
Annotations - Create Comments 
(P.144) -
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    							Tools Menu List
105
Tools
5
„Connectivity & Network Setup
Port Settings (P.145)zUSB (P.145)zLPD (P.146)zNetWare (P.146)zSMB (P.146)zIPP (P.146)zEtherTalk (P.147)zBonjour (P.147)zPort 9100 (P.147)zSNMP (P.147)zSIP (P.147)zFTP Client (P.147)zReceive E-mail (P.148)zSend E-mail (P.148)zE-mail Notification Service (P.148)zUPnP Discovery (P.148)zWSD (P.148)zInternet Services (HTTP) (P.148)zSOAP (P.149)zWebDAV (P.149)zThinPrint (P.149)
Protocol Settings (P.149)
zEthernet Rated Speed (P.149)zTCP/IP - IP Mode (P.150)zIPv4 - IP Address Resolution (P.150)zIPv4 - IP Address (P.150)zIPv4 - Subnet Mask (P.151)zIPv4 - Gateway Address (P.151)zIPv4 - DNS Server Setup (P.151)zIPv4 - IP Filter (P.151)zIPv6 Address Manual Configuration (P.151)zManually Configured IP v6 Address (P.151)zManually Configured IPv6 Address Prefix 
(P.151)
zManually Configured IPv6 Gateway (P.152)zIPv6 - DNS Server Setup (P.152)zAutomatically Configured IPv6 Address (P.152)zIPv6 - IP Filter (P.152)
Machine’s E-mail Address/Host Name 
(P.152)
zE-mail Address (P.152)zMachine Name (P.153)zHost Name (P.153)zDomain Name (P.153)
Proxy Server Settings (P.153)
zUse Proxy Server (P.153)zProxy Server Setup (P.153)zAddresses to Bypass Proxy Server (P.153)zHTTP Proxy Server Name (P.153)zHTTP Proxy Server Port Number (P.153)zHTTP Proxy Server Authentication (P.153)zHTTP Proxy Server Login Name (P.153)zHTTP Proxy Server Password (P.153)zHTTPS Proxy Server Name (P.154)zHTTPS Proxy Server Port Number (P.154)zHTTPS Proxy Server Authentication (P.154)zHTTPS Proxy Server Login Name (P.154)zHTTPS Proxy Server Password (P.154)
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Tools
5
„Print Service Settings
EP Proxy Server Setup (P.154)zProxy Server Setup (P.154)zHTTPS Proxy Server Name (P.154)zHTTPS Proxy Server Port Number (P.154)zHTTPS Proxy Server Authentication (P.154)zHTTPS Proxy Server Login Name (P.154) zHTTPS Proxy Server Password (P.154)zHTTP Proxy Server Name (P.155)zHTTP Proxy Server Port Number (P.155)zHTTP Proxy Server Authentication (P.155)zHTTP Proxy Server Login Name (P.155)zHTTP Proxy Server Password (P.155)
SIP Settings (P.156)
zSIP User ID (Sign-in Name) (P.156)zSIP Transport Protocol (P.156)zEnable SIP Server (P.156)zSIP Server IP Address Resolution (P.156)zSIP Proxy Server Setup (P.156)zSIP Registrar Server Setup (P.157)zVoIP Gateway Setup (P.158)
T.38 Settings (P.158)
zT.38 Transport Protocol (P.158)zT.38 - UDPTL Listening Port Number (P.158)zT.38 - TCP Listening Port Number (P.158)zT.38 - RTP Listening Port Number (P.158)zPrioritize T.38 IP Packets (P.158)
Outgoing/Incoming E-mail Settings 
(P.159)
zPOP3 Server Settings (P.159)zSMTP Server Settings (P.159)
Remote Authentication/Directory 
Service (P.160)
zAuthentication System Setup (P.160)zKerberos Server Settings (P.160)zLDAP Server/Directory Service Settings (P.161)zSMB Server Settings (P.164)
Security Settings (P.164)
zSSL/TLS Settings (P.164)zS/MIME Settings (P.165)zPDF/DocuWorks/XPS Signature Settings (P.166)zIPSec Settings (P.166)zIEEE 802.1x Settings (P.167)zCertificate Revocation Retrieval Settings (P.167)
Other Settings (P.168)
zProtocol to Receive E-mail (P.168)zAdd Domain Name to User Name (P.168)zOutput Destination for E-mail (P.168)zDomain Filtering (P.168)
Allocate Memory (P.169)
zPostScript Memory (P.169)zART IV, ESC/P, 201H Form Memory (P.169)zHP-GL/2 Auto Layout Memory (P.169)zJob Ticket Memory (P.169)zReceiving Buffer - USB (P.170)zReceiving Buffer - LPD (P.170)zReceiving Buffer - NetWare (P.170)zReceiving Buffer - SMB (P.170)zReceiving Buffer - IPP (P.170)zReceiving Buffer - EtherTalk (P.171)zReceiving Buffer - Port 9100 (P.171)
Delete Form (P.171) -
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    							Tools Menu List
107
Tools
5
„Scan Service Settings
Other Settings (P.171)zPrint Area (P.171)zSubstitute Tray (P.171)zPaper Type Mismatch (P.172)zUnregistered Forms (P.172)zResume Job After Print Error (P.172)zWhen Paper Jam Occurs (P.172)zPrint User ID (P.173)zBanner Sheet (P.173)zBanner Sheet Offset (P.173)zBanner Sheet Tray (P.173)zPostScript Paper Supply (P.173)zPostScript Font Absence (P.174)zPostScript Font Substitution (P.174)zXPS Print Ticket Processing (P.174)zLPD Print Queue (P.174)zOCR Font Glyphs (0 x 5C) (P.174)
First Tab (P.175)
zFeature in 2nd Column (P.175)zReduce/Enlarge - Buttons 2 to 5 (P.175)
Scan Defaults (P.176)
zColor Scanning (P.176)zOriginal Type (P.176)zFile Format (P.176)zOptimize PDF For Quick Web View (P.176)zThumbnail - Outgoing E-mail (P.176)zThumbnail - Scan to PC (P.176)zLighten/Darken (P.176)zContrast (P.176)zSharpness (P.176)zBackground Suppression (P.176)zShadow Suppression (P.176)zColor Space (P.176)zOriginal Orientation (P.177)zResolution (P.177)zMixed Sized Originals (P.177)zEdge Erase (P.177)zEdge Erase - Top & Bottom Edges (P.177)zEdge Erase - Left & Right Edges (P.177)zCenter Erase/Binding Edge Erase (P.177)zQuality/File Size (P.177)zE-mail Subject (P.177)zStore & Send Link - E-mail Subject (P.177)zSearchable Text (P.177)zLanguage of the Original (P.177)zSearchable - Text Compression (P.178)
Scan to PC Defaults (P.178)
zTransfer Protocol (P.178)zLogin Credential to Access Destination (P.178)zUser Name for FTP Scan (P.178)
Original Size Defaults (P.178) -
Output Size Defaults (P.179) -
Reduce/Enlarge Presets (P.179) -
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    							5 Tools
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Tools
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„Fax Service Settings
Other Settings (P.179)zMemory Full Procedure (P.179)zMaximum Stored Pages (P.179)zSaturation (P.179)zBackground Suppression Level (P.180)zShadow Suppression Level (P.180)zColor Space (P.180)zTIFF Format (P.180)zImage Transfer Screen (P.180)zSearchable - Page Orientation (P.180)zURL File Expiration (P.180)zGeneration of URL Link (P.180)zStore & Send Link - Maximum File Size (P.181)zPrint Login Name on PDF Files (P.181)
Screen Defaults (P.182)
zFax Screen Default (P.182)zFax Tab - 2nd Column (P.182)zAddress Book Type (P.182)zAddress Book Speed Dial Default (P.182)zTransmission Screen (P.182)
Fax Defaults (P.183)
zResolution (P.183)zOriginal Type (P.183)zLighten/Darken (P.183)zMixed Sized Originals (P.183)zStamp (P.183)zSkip Blank Pages (P.183)zStarting Rate (P.183)zDelay Start - Specific Time (P.183)zTransmission Header Text (P.183)zConfirmation Options (P.183)zDelivery Receipts/Read Receipts (P.184)zInternet Fax Profile (P.184)zInternet Fax Subject (P.184)zInternet Fax Encryption (P.184)
Fax Control (P.184)
zRe-enter Recipients (P.184)zRe-enter Broadcast Recipients (P.184)zRe-enter Speed Dial Recipients (P.184)zRe-enter Group Recipients (P.185)zBroadcast Checkbox on 1st Tab (P.185)zManual Redial List - Saved Entries (P.185)zManual Redial List - Dial Mode (P.185)zTransmission Header Text - Polling (P.185)zPolled Files - Auto Delete (P.185)zRotate 90 degrees (P.185)zSender ID (P.185)zSave Undelivered Faxes (P.185)zSave Deleted Faxes (P.185)zSaved Faxes - Auto Delete (P.186)zTransmission Interval (P.186)zBatch Send (P.186)zManual Send/Receive Default (P.186)zFax Receiving Mode (P.186)zBorder Limit (P.186)zAuto Reduce On Receipt (P.186)zReceiving Paper Size (P.186)z2 Pages Up On Receipt (P.187)z2 Sided Printing (P.187)
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