Xerox Document Centre 545DC HCF User Manual

							Loading Paper
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Loading Paper
This section describes how to load paper.
„ Types of paper loaded in trays
The machine automatically detects the size and orientation of loaded paper in a tray, 
but not a paper type. Normally, each tray is set to plain paper. When loading paper 
other than plain paper, you must change the paper type setting. You can name paper 
types and can set up to five paper types as user-defined paper.
For information on changing the paper type settings, refer to Changing the Paper Settings (P.51).
„Automatic Tray Selection
If you set paper source on the [Paper/Output] tab to [Paper Tray] in the PCL print 
drivers screen when printing, the machine automatically selects the paper tray 
according to the size and orientation of the document to be printed. This is called 
[Automatic Tray Selection].
When copying, selecting [Auto Select] for [Paper Supply] enables automatic tray 
selection. If the machine detects two or more corresponding trays for the automatic tray 
selection, the machine selects the tray with the highest priority specified in [Paper Type 
Priority] among the trays set under [Paper  Type]. Trays whose [Paper Type Priority] 
setting is set to [Auto Paper Off] are ignored in automatic tray selection. Also, if the 
[Paper Type Priority] settings are identical, the tray priority is determined by [Paper 
Tray Priority].
Note • Tray 5 cannot be selected in automatic tray selection.
• When the paper runs out during copying or printing, select a tray containing the same sized 
paper and orientation, and the machine continues copying or printing (Auto Tray Switching 
feature). The machine cannot switch to a tray containing a paper type for which [Paper Type 
Priority] is set to [Auto Paper Off].
For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the 
paper substitute feature, refer to Paper Tray Settings (P.119).
„ Adding paper
When the machine runs out of paper during copying or printing, a message appears on 
the touch screen. Add paper according to the message instructions. Copying or printing 
automatically resumes when paper is added.
Note • Carefully fan paper before loading it in a tray. Otherwise, the paper may stick together, 
resulting in paper jams, or multiple sheets being fed to the machine simultaneously.
Loading Paper in Trays 1 to 4
The following describes the procedures to load paper in Trays 1 to 4.
When the machine runs out of paper during copying or printing, a message appears on 
the touch screen. Add paper according to the message instructions. Copying or printing 
automatically resumes when paper is added.
Note •Carefully fan paper before loading it in a tray. Otherwise, the paper may stick together, 
resulting in paper jams.
For information on changing the paper size and orientation, refer to Changing the Paper Size for Trays 
1 to 4 (P.45).
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1Pull out the tray until it stops.
Important •While the machine is processing a job, do 
not pull out the tray that is being used for 
a job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray. Remove any 
remaining paper in the tray, and then load 
that paper on top of the newly loaded 
paper.
• Do not pull out all the trays together. 
Otherwise, the machine gets inclined and 
turns over, which may cause injuries.
2Load and align the edge of the paper against 
the left edge of the tray, with the side to be 
copied or printed on facing up.
Important • Do not load paper above the maximum fill 
line (MAX in the right figure). It may 
cause paper jams or machine 
malfunction.
• Do not place any paper or objects in the 
empty space on the right side of Trays 1 
to 4. It may cause paper jams or machine 
malfunction.
3Push the tray in gently until it stops.
Important • When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine 
malfunction.
When the Envelope Tray (Optional) is Installed
When the Envelope Tray (optional) is inserted into the slot for Tray 1, you can load 
envelopes in the tray.
The following sizes of envelopes can be loaded in the Envelope Tray.
Important •Insert the Envelope Tray in the slot for Tray 1 only. Inserting the Envelope Tray in any other 
slot will damage it.
• The Envelope Tray can only be used in place of Tray 1. The standard Tray 1 cannot be used 
while the Envelope Tray is used.
• To use Tray 1 as the Envelope Tray, select [Coupled as Envelope Feeder] in [Tray 1 
Configuration], and then select the [Envelope Feeder] check box on the [Tray 1] screen 
under [Paper Tray Attributes] in the System Administration mode. For more information, 
refer to Tray 1 Configuration (P.133) and Paper Tray Attributes (P.119).
zMonarch (3.9 x 7.5)zDL (110 x 220 mm)
zCommercial #10 (4.1 x 9.5)zCustom size 
(148 x 98 to 241 x 162 mm)
zC5 (162 x 229 mm)
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1Pull out the Envelop Feeder Tray until it 
stops.
Important •While the machine is processing a job, do 
not pull out the tray that is being used for 
a job
• To prevent paper jams or erroneous 
detection of loaded envelopes in a tray by 
the machine, do not add envelopes on top 
of any remaining envelopes in the tray. 
Remove any remaining envelopes in the 
tray, and then load those envelopes on 
top of the newly loaded envelopes.
• Do not pull out all the trays together. 
Otherwise, the machine gets inclined and 
turns over, which may cause injuries
2Load the envelopes in the Envelope Tray 
with the side to be copied or printed on 
facing up and the edge with the flap against 
the left edge of the tray.
Important • Do not load envelopes above the 
maximum fill line (MAX in the right 
figure). It may cause paper jams or 
machine malfunction.
• Do not place any paper or objects in the 
empty space on the right side of the 
Envelope Tray. It may cause paper jams 
or machine malfunction. 
3Adjust the paper guides to the size of the envelopes.
4Push the Envelope Tray in gently until it stops.
Important • When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine 
malfunction.
5Select the envelope size on the control panel. 
Important •The machine does not automatically detect the envelope size loaded in the Envelope Tray. 
Make sure to select the correct envelope size on the control panel. For information on how to 
select the envelope size, refer to 3 Copy > Copy > Paper Supply (Selecting the Paper for 
Copying) in the User Guide.
Loading Paper in Tray 3 (When Tandem Tray Module is Installed)
The following describes the procedure for loading paper in Tray 3 when the Tandem 
Tray Module is installed.
When the machine runs out of paper during copying or printing, a message appears on 
the touch screen. Add paper according to the message instructions. Copying or printing 
automatically resumes when paper is added.
Note •Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, 
resulting in paper jams.
For information on changing the paper size and orientation, refer to Changing the Paper Size for Tray 3 
(When Tandem Tray Module is Installed) (P.47).
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1Pull out the tray until it stops.
Important •Make sure to pull out the tray slowly. 
When the tray is being pulled out with 
force, the tray may possibly hit your 
knees or other parts of your body causing 
injuries.
• While the machine is processing a job, do 
not pull out the tray that is being used for 
the job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray.
2Load and align the edge of the paper against 
the left edge of the tray, with the side to be 
copied or printed on facing down.
Important • Do not load paper above the maximum fill 
line (MAX in the right figure). It may 
cause paper jams or machine 
malfunction.
3Push the tray in gently until it stops.
Loading Paper in Tray 4 (When Tandem Tray Module is Installed)
The following describes the procedure for loading paper in Tray 4 when the Tandem 
Tray Module is installed.
When the machine runs out of paper during copying or printing, a message appears on 
the touch screen. Add paper according to the message instructions. Copying or printing 
automatically resumes when paper is added.
Note •Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, 
resulting in paper jams.
For information on changing the paper size and orientation, refer to Changing the Paper Size for Tray 4 
(When Tandem Tray Module is Installed) (P.48).
1Pull out Tray 4 until it stpos.
Important •Make sure to pull out the tray slowly. 
When the tray is being pulled out with 
force, the tray may possibly hit your 
knees or other parts of your body causing 
injuries.
• While the machine is processing a job, do 
not pull out the tray that is being used for 
the job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray.
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2Load and align the edge of the paper against 
the left edge of the tray, with the side to be 
copied or printed on facing down.
Important •Do not load paper above the maximum fill 
line (MAX in the right figure). It may 
cause paper jams or machine 
malfunction.
3Push the tray in gently until it stops.
Loading Paper in Tray 5
When printing or copying on a size or type of paper that cannot be set in Trays 1 to 4, 
use Tray 5. The following describes the procedures to load paper in Tray 5. For 
printings, specify the instructions using the [Paper/Output] tab in the print driver. Also 
specify the type of paper to be loaded.
Important •To prevent from paper jams and erroneous detection of paper loaded in the tray by the 
machine, do not take out paper of a package until the tray runs out of paper.
Note • Carefully fan paper before loading it in a tray. Otherwise, the paper may stick together, 
resulting in paper jams, or multiple sheets being fed to the machine simultaneously.
1Open Tray 5.
Note •If necessary, pull out the extension tray. 
The extension tray can be extended in 
two stages. Pull out the extension tray 
gently.
2Load paper with the side to be copied or 
printed on facing down, inserting the paper 
until its edge lightly touches against the 
paper feed entrance.
Important •Do not load mixed paper types into the 
tray.
• Do not load paper above the maximum fill 
line. It may cause paper jams or machine 
malfunction.
• When making copies or prints on thick-
stock paper and the paper will not feed 
into the machine, apply a curl to the paper 
as shown in the figure on the right. Note, 
however, that excessively bending or 
folding the paper may cause paper jams.
• Depending on the type of the 
heavyweight paper, paper may not be fed 
to the machine or image quality may 
deteriorate.
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3Adjust the paper guides to align the edges of 
the paper loaded.
Loading Paper in Tray 6 (HCF A4 1)
The following describes the procedure for loading paper into Tray 6 (HCF A4 1).
When the machine runs out of paper during copying or printing, a message is displayed 
on the touch screen. Add paper according to the displayed instructions. Copying or 
printing is automatically resumed when paper is added.
Note •Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together, 
resulting in paper jams.
For information on changing the paper size and orientation, refer to Changing the Paper Size for Tray 6 
(HCF A4 1) (P.49).
1Pull out Tray 6 until it stops.
Important •While the machine is processing a job, do 
not pull out the tray that is being used for 
the job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray.
2Load and align the edge of the paper against 
the right edge of the tray with the side to be 
copied or printed on facing down.
Important • Do not  load paper above the maximum 
fill line (MAX in the right figure). It may 
cause paper jams or machine 
malfunction.
3Push the tray in gently until it stops.
CAUTION
Make sure to pull out the tray 
slowly. If the tray is pulled out 
with too much force, the tray 
might possibly hit your knees or 
other parts of your body and 
cause injuries.
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							Changing the Paper Size
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Changing the Paper Size
This section describes how to change the paper size.
Important •Do not load paper of mixed sizes together into a tray.
Changing the Paper Size for Trays 1 to 4
The following describes how to change paper size in Trays 1 to 4.
Note •The types of paper in Trays 1 to 4 are preset. There are 19 paper types: Plain, Recycled, 
Plain Reload, Punched, Letterhead, Pre-printed, Others, Heavyweight, Extra Heavyweight , 
Bond, Lightweight, Transparency, Labels, Envelope, and Custom paper 1 to 5. By default, 
plain paper type is set. When changing to a different paper type, change the paper quality 
settings to match the type of paper to be loaded so that you can maintain high quality 
printing.
For more information on paper type settings, refer to Changing the Paper Settings (P.51).
• When loading non-standard size paper, you must register the paper size. For information on 
registering paper sizes, refer to Paper Tray Attributes (P.119).
For more information on the supported paper size, Paper Size Settings (P.130)
For more information on how to copy on non-standard size paper, refer to 3 Copy > Copy > Paper 
Supply (Selecting the Paper for Copying) in the User Guide. For more information on how to print on 
non-standard size paper, refer to the help of the print driver.
1Pull out the Tray until it stops.
Important • While the machine is processing a job, do 
not pull out the tray that is being used for 
a job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray.
2Remove any paper loaded in the tray.
3While pinching the two paper guides, move 
them to the positions for the paper size you 
are loading.
4Load and align the edge of the paper against 
the left side of the tray, with the side to be 
copied or printed on facing up.
Important • Do not  load paper above the maximum 
fill line (MAX in the right figure). It may 
cause paper jams or machine 
malfunction.
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5Push the tray in gently until it stops.
Important •When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine 
malfunction.
Note • Affix the paper size label to the front of the paper tray.
For more information on paper type settings, refer to 
Changing the Paper Settings (P.51).
When the Envelope Tray (Optional) is Installed
The following describes how to change the envelope size in the Envelope Tray 
(optional).
1Pull out the Envelope Tray until it stops.
Important • While the machine is processing a job, do 
not pull out the tray that is being used for 
a job.
• To prevent paper jams or erroneous 
detection of loaded envelopes in the 
Envelope Tray by the machine, do not 
add envelopes on top of any remaining 
envelopes in the tray.
2Remove any envelopes loaded in the tray.
3While pinching the two paper guides, move 
them to the positions for the envelope size 
you are loading.
4Load the envelopes in the Envelope Tray 
with the side to be copied or printed on fac-
ing up and the edge with the flap against the 
left edge of the tray.
Important • Do not load envelopes above the 
maximum fill line.
5Push the tray in gently until it stops.
Important •When inserting the tray, push it gently. Forcibly pushing in the tray may cause machine 
malfunction.
For more information on paper type settings, refer to Changing the Paper Settings (P.51).
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Changing the Paper Size for Tray 3 (When Tandem Tray Module is Installed)
The following describes how to change paper size in Tray 3 when the Tandem Tray 
Module is installed.
1Pull out Tray 3 until it stops.
Important •While the machine is processing a job, do 
not pull out the tray that is being used for 
the job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray.
2Remove any paper loaded in the tray.
3Pinch the paper guide and slide it to the 
desired paper size.
4Load and align the edge of the paper against 
the left edge of the tray, with the side to be 
copied or printed on facing down.
Important • Do not load paper above the maximum fill 
line. It may cause paper jams or machine 
malfunction.
5While pinching the paper guide, lightly align 
the edge to the edge of the paper.
6Push the tray in gently until it stops.
Note •Affix the paper size label to the front of the paper tray.
7Specify the type of loaded paper when you have changed the paper type.
For information on how to set the paper types, refer to Changing the Paper Settings (P.51).
CAUTION
Make sure to pull out the tray 
slowly. When the tray is being 
pulled out with force, the tray may 
possibly hit your knees or other 
parts of your body causing 
injuries.
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Changing the Paper Size for Tray 4 (When Tandem Tray Module is Installed)
The following describes how to change paper size in Tray 4 when the Tandem Tray 
Module is installed.
1Pull out Tray 4 until it stops.
Important •While the machine is processing a job, do 
not pull out the tray that is being used for 
the job.
• To prevent paper jams or erroneous 
detection of loaded paper in a tray by the 
machine, do not add paper on top of any 
remaining paper in the tray.
2Remove any paper loaded in the tray.
3Pinch the paper guide and slide it to the 
desired paper size.
4Load and align the edge of the paper against 
the left edge of the tray, with the side to be 
copied or printed on facing down.
Important • Do not load paper above the maximum fill 
line. It may cause paper jams or machine 
malfunction.
5While pinching the paper guide, lightly align 
the edge to the edge of the paper.
6Push the tray in gently until it stops.
Note •Affix the paper size label to the front of the paper tray.
7Specify the type of loaded paper when you have changed the paper type.
For information on how to set the paper types, refer to Changing the Paper Settings (P.51).
CAUTION
Make sure to pull out the tray 
slowly. When the tray is being 
pulled out with force, the tray may 
possibly hit your knees or other 
parts of your body causing 
injuries.
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