Xerox Document Centre 545DC HCF User Manual

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[Software Version] Screen
You can check the software version.
1Select [Software Version].
2Check the software versions.
On the [Software Version] screen, you can check the following items:
Paper Tray Status
You can check the paper trays set on the machine. On the screen, you can check the 
following items:
zStatus
z% Full (Amount of paper remaining)
zPaper Size
zPaper Type
1Select [Paper Tray Status].
2Check the status of the paper trays.
zController ROMzADF ROM
zIOT ROMzFax ROM
zHCF ROMzSJFI
zFinisher B ROMzSSMI
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Print Reports
The following describes how to print a report and a list.
Note •The items displayed vary depending on the optional features installed.
1Select [Print Reports].
2Select the type of a report or a list to print.
Note •The screen as shown on the right 
appears when the [Tools] button is 
displayed on the [Services Home] screen.
Job Status/Activity Report
1Select [Job Status/Activity Report].
Note •To display the [Job Status/Activity Report] screen, select the  button, and 
then select [Machine Information] > [Print Reports] > [Job Status/Activity Report].
2Select a report or a list to print.
3Press the  button.
„ Job History Report
You can check the status or result of each job. Up to 200 latest jobs can be printed. 
Select a report to print from [All Jobs], [Pri nter & Print from Folder Jobs], [Scan, Fax, & 
Internet Fax Jobs], or [Job Flow & File Transfer Jobs].
Selecting [Include Child Jobs] check box prints each related job on each line. 
Deselecting this check box prints the multiple related jobs (such as job flow jobs) on 
one line.
You can also set up the machine to automatically print a [Job History Report] every 50 
jobs.
For information on the auto print of a job history report, refer to Reports (P.122). When you set the 
machine to print a job history report automatically, the machine prints the results of all jobs.
„ Error History Report
You can print information on errors occurred in the machine. The latest 50 errors are 
printed.
„ Activity Report
You can check whether transmissions completed successfully or not. The remote 
terminal name and the result and status are recorded by sorting into incoming or 
outgoing fax.
The following information is not included in the Activity Report.
- Redialed transmissions and pollings.
- Deleted documents that were waiting to be transmitted.
- When the power is shut off, or when a system error occurs during an activity.
You can also set up the machine to automatically print the [Activity Report] every 100 
activities.
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For information on the settings, refer to Reports (P.122).
For more information about the Activity Report, refer to Activity Report (P.604).
„Stored File List
You can print a list of uncompleted jobs (uncompleted transmissions/receptions or 
those stored for polling) stored in folders.
Copy Reports
1Select [Copy Reports].
Note • To display the [Copy Reports] screen, select the  button, and then select 
[Machine Information] > [Print Reports] > [Copy Reports].
2Select [Configuration Report].
3Press the  button.
„ Configuration Report
You can check the hardware configuration, network information, and print and copy 
settings of the machine.
Note • The contents of [Configuration Report] are identical whether it is printed from [Copy 
Reports], [Printer Reports], [Scan Reports], or [Fax Reports].
Printer Reports
1Select [Printer Reports].
Note •To display the [Printer Reports] screen, select the  button, and then select 
[Machine Information] > [Print Reports] > [Printer Reports].
2Select a list to print.
Note •The items displayed vary depending on 
the options enabled.
3Press the  button.
You can print the following items when printer related options are enabled.
When Adobe PostScript 3 Kit (optional) is installed:
„ Configuration Report
You can check the hardware configuration, network information, and print and copy 
settings of the machine with the report.
Note • The contents of [Configuration Report] are identical whether it is printed from [Copy 
Reports], [Printer Reports], [Scan Reports], or [Fax Reports].
„PCL Settings List
Prints the settings for the PCL printer.
zPostScript Logical Printers ListzPostScript Font List
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„PCL Macro List
Prints the list of forms registered for PCL.
„ PDF Settings List
Prints the settings configured in the PDF printer mode.
„ TIFF/JPEG Settings List
Prints the settings configured in the TIFF and JPEG printer mode.
„ TIFF/JPEG Logical Printers List
Prints the list of logical printers created in the TIFF and JPEG printer mode.
You can configure the setting for TIFF and JPEG logical printers using CentreWare Internet Services. 
For more information on the settings, refer to  the help of CentreWare Internet Services.
„PostScript Logical Printers List
Prints the list of logical printers created in PostScript.
You can configure the setting for PostScript logical printers using CentreWare Internet Services. For 
more information, refer to the help of CentreWare Internet Services.
„ESC/P Settings List
Prints the settings configured in the ESC/P-K emulation mode.
„ ESC/P Logical Printers List
Prints the programming settings configured in the ESC/P-K emulation mode.
„ HP-GL/2 Settings List
Prints the settings for the HP-GL, HP-GL/2 and HP-RTL emulation modes.
„ HP-GL/2 Logical Printers List
Prints the stored programming settings for the HP-GL, HP-GL/2, and HP-RTL 
emulation modes.
„ Font List
Prints the list of fonts available on the machine.
Note • Information printed varies depending on the options installed.
„PCL Font List
Prints the fonts available in PCL.
„ PostScript Font List
Prints the fonts available in PostScript.
„ DocuWorks Printer Settings List
Prints the settings for DocuWorks Direct Print.
Scan Reports
1Select [Scan Reports].
Note • To display the [Scan Reports] screen, select the  button, and then select 
[Machine Information] > [Print Reports] > [Scan Reports].
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2Select a list to print.
3Press the  button.
„ Reports
You can print the Configuration Report, Scan/Fax Configuration Report, and Domain 
Filter List. Select a list to print, and then press the  button.
z Configuration Report
You can check the hardware configuration, network information, and print and copy 
settings of the machine.
Note • The contents of [Configuration Report] are identical whether it is printed from [Copy 
Reports], [Printer Reports], [Scan Reports], or [Fax Reports].
zScan/Fax Configuration
You can check the settings configured for the Scan feature and the Fax feature.
zDomain Filter List
You can check the settings configured for the domain which filters the data 
transmissions.
„ Job Template List
You can print the list of settings for the server storing the job templates, which are 
created using CentreWare Internet Services.
For more information on the scan service setting tools, refer to the help of CentreWare Internet Services.
„Address Book
You can check the settings for the address numbers. When you specify a range of 
address numbers, the list of settings for the specified address numbers is printed. Each 
page contains the settings information on 50 address numbers.
1Select [Address Book].
2Specify a range of address numbers to print.
3Press the  button.
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Fax Reports
1Select [Fax Reports]
Note •To display the [Fax Reports] screen, select the  button, and then select 
[Machine Information] > [Print Reports] >[Fax Report].
2Select a list to print.
3Press the  button.
„ Reports
You can print the [Configuration Report], [Scan/Fax Configuration Report], [Folder 
Selector List], [Inbound Fax Spam List], [Domain Filter List], and [VoIP Gateway List]. 
Select a list to print, and then press the  button.
zConfiguration Report
You can check the hardware configuration,  network information, and print and copy 
settings of the machine.
Note • The contents of [Configuration Report] are identical whether it is printed from [Copy 
Reports], [Printer Reports], [Scan Reports], or [Fax Reports].
zScan/Fax Configuration
You can check the settings configured for the Fax feature and the Scan feature.
Note •The contents of [Configuration Report] are identical whether it is printed from [Copy 
Reports], [Printer Reports], [Scan Reports], or [Fax Reports].
zFolder Selector List
You can check the settings for the Folder Sorting feature.
zInbound Fax Spam List
You can check the settings for the G3-ID (telephone numbers) for which fax 
reception is restricted.
zDomain Filter List
You can check the settings configured for the domain which filters the data 
transmissions.
zVoIP Gateway List
You can check the registration for VoIP gateways.
„ Address Book
You can check the settings for the address numbers (speed dial), fax group recipients, 
and relay stations.
When you specify a range of address numbers, the lists of settings for the specified 
address numbers and relay stations are printed. Each page contains the settings 
information on 50 address numbers.
For information on how to register speed dial and fax group recipients, refer to Add Address Book 
Entry (P.212) and Create Fax Group Recipients (P.219).
Selecting [Address Book] displays the screen for specifying a range of address 
numbers. Select a range of numbers, and then press the  button.
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zFax Group Recipients
You can print the list of settings for Fax 
Group Recipients.
zSelect All
You can print the lists of settings for all address numbers, fax group recipients, and 
relay stations.
„ Fax Comments List
You can check the registered comments to use on fax cover sheets.
„ Billing Data List
You can check the registration status of the billing data.
Note • [Billing Data List] is displayed when [Fax/Internet Fax Service] is set to [Enable Accounting] 
under [Accounting] > [Accounting Type] > [Local Accounting] > [Auditron Mode].
Selecting [Billing Data List] displays the screen for specifying a range of address 
numbers. Select a range of numbers, and then press the  button.
zSelect All
You can print the list of all billing data.
Folder List
Prints the list of folder settings and the procedure for saving files to folders.
Note •[Folder List] appears when the [Tools] button is displayed on the [Services Home] screen.
1Select [Folder List].
Note •To display the [Folder List] screen, select the  button, and then select 
[Machine Information] > [Print Reports] > [Folder List].
For information on how to create a fo lder, refer to Create Folder (P.202).
2Select a range of folder numbers to print.
3Press the  button.
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Job Counter Report
Prints the counter report for each job. You can check the breakdown of the number of 
actual use of the machine by feature (such as the number of pages printed and the 
number of times used) on the Job Counter Report.
Note • [Job Counter Report] appears when the [Tools] button is displayed on the [Services Home] 
screen.
1Select [Job Counter Report].
Note •To display the [Job Counter Report] screen, select the  button, and then 
select [Machine Information] > [Print Reports] > [Job Counter Report].
2Select [Job Counter Report].
3Press the  button.
Auditron Reports
You can print an auditron report by each user. Note that the content on the screen 
differs depending on whether the Auditron mode for services is enabled or not.
Note •[Auditron Reports] appears when the [Tools] button is displayed on the [Services Home] 
screen.
• You cannot output the report to a file. To output a report to a file, use ApeosWare Log 
Management (optional) or ApeosWare Accounting Service (optional).
When [Accounting Type] is set to other than [Local Accounting]
When [Accounting Type] of each service is set to other than [Local Accounting], the 
following screen appears, allowing you to print a Meter Report (Print Jobs).
1Select [Auditron Reports].
Note • To display the [Auditron Reports] screen, select the  button, and then 
select [Machine Information] > [Print Reports] > [Auditron Reports].
2Select [Meter Report (Print Jobs)].
3Press the  button.
„ Meter Report (Print Jobs)
You can check the total number of printed pages and sheets of paper used for each 
client (job owner). [Meter Report (Print Jobs)] counts pages from the time at which the 
data is initialized.
When [Accounting Type] is set to [Local Accounting] When [Accounting Type] is set to [Local Accounting], the [Auditron Report] screen 
appears. You can print the auditron report per user for the services of which the 
Auditron mode is set to [Enable Accounting].
For information on enabling the Auditron feature for each service, refer to Accounting (P.221).
1Select [Auditron Reports].
Note • To display the [Auditron Reports] screen, select the  button, and then 
select [Machine Information] > [Print Reports] > [Auditron Reports].
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2Select an auditron report to print.
3Select a range of user numbers to print.
Note •Selecting [Select All] selects all users.
4Press the  button.
„ Auditron Report (Copy Jobs)
You can check the total number of pages copied and printed on the machine. If the limit 
is set for the number of pages or colors that can be scanned, you can also check the 
limit value. [Auditron Report (Copy Jobs)] counts pages from the time at which the data 
is initialized.
Note • [No.] displayed on the report is the User Administration Number assigned when a user is 
registered under [Accounting] or [Authentication/Security Settings].
„Auditron Report (Print Jobs)
You can check the total number of printed pages and sheets of paper used for each 
client (job owner). [Auditron Report (Print Jobs)] counts pages from the time at which 
the data is initialized.
Important • When [Print Service] is set to [Disable Accounting] in [Auditron Mode] under [Accounting 
Type], [Meter Report (Print Jobs)] is displayed instead of [Auditron Report (Print Jobs)]. For 
more information on Meter Report (Print Jobs), refer to Meter Report (Print Jobs) (P.86).
Note • [No.] displayed on the report is the User Administration Number assigned when a user is 
registered under [Accounting] or [Authentication/Security Settings].
„Auditron Report (Scan Jobs)
You can check the total number of pages scanned with the machine. If the limit is set 
for the number of pages that can be scanned, you can also check the limit value. 
[Auditron Report (Scan Jobs)] counts pages from the time at which the data is 
initialized.
Note • [No.] displayed on the report is the User Administration Number assigned when a user is 
registered under [Accounting] or [Authentication/Security Settings].
„Auditron Report (Fax Jobs)
You can check the total number of fax transmissions/receptions and the total number 
of pages transmitted for each user. 
Note • [No.] displayed on the report is the User Administration Number assigned when a user is 
registered under [Accounting] or [Authentication/Security Settings].
Automatically Printed Reports/Lists
Some reports/lists related to the Fax and Scan services can be printed only 
automatically. The following describes reports/lists that can be printed automatically.
Transmission Report - Job Undelivered
The report is automatically printed when a transmission of scanned data to a computer 
on a network or a transmission of scanned data by e-mail fails. When a fax, the IP Fax 
(SIP), or the Internet Fax transmission fails, this report is also printed. You can check 
a thumbnail of the scanned data and its transmission result.
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You can set not to print out the Transmission Report - Undelivered automatically.
For information on setting whether to print the report for e-mails automatically, refer to Scan File 
Transfer Report (P.123).
For information on setting whether to print the report for faxes automatically, refer to Transmission 
Report - Job Undelivered (P.122).Fax Receiving Mode
Transmission Report
The report is automatically printed when a transmission of scanned data to a computer 
on a network or a transmission of scanned data by e-mail succeeds. When a fax, the 
IP Fax (SIP), or the Internet Fax transmission succeeds, this report is also printed. You 
can check a thumbnail of the scanned data and its transmission result.
You can set not to print out the Transmission Report - Undelivered automatically.
For information on setting whether to print the report for e-mails automatically, refer to Scan File 
Transfer Report (P.123).
For information on setting whether to print the report for faxes automatically, refer to Transmission 
Report - Job Undelivered (P.122).
Folder Report
You can confirm that a document is stored in a folder.
For information on setting whether to print the report automatically, refer to Folder Report (P.122).
Broadcast Report
You can check the result of a broadcast transmission. The recipients and transmission 
result/status are recorded.
If you set to print this report automatically, it is printed each time a broadcast 
transmission is completed.
For information on setting whether to print the report automatically, refer to Broadcast/Multi-Poll 
Report (P.122).
Multi-poll Report
You can check the result of a multi-poll communication (polling from multiple 
recipients). The remote terminal name and transmission result/status are recorded.
If you set to print this report automatically, it is printed each time a multi-poll 
transmission is completed.
For information on setting whether to print the report automatically, refer to Broadcast/Multi-Poll 
Report (P.122).
File Transfer Report - Fax Server
This report is output after image data scanned by the machine is sent to a Server Fax 
server via a network. It contains the scanned document image and the transmission 
result. To have the report printed, enter the System Administration mode.
For information on specifying whether or not to have the report printed automatically, refer to Scan File 
Transfer Report (Fax Server) (P.123).
Job Flow Error Report
This report notifies job flow errors. The date and time of the error occurred and the error 
codes are printed.
You can set not to print out the Job Flow Error Report automatically.
For information on setting whether to print the report automatically, refer to Job Flow Error Report 
(P.123).
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