Xerox Document Centre 545DC HCF User Manual

							Cleaning the Machine
69
Maintenance
3
Cleaning the Machine
This section describes how to clean the machine such as the machine exterior, 
document cover, document feeder, and document glass.
Cleaning the Exterior
The following describes how to clean the exterior of the machine.
Important •Do not use benzene, paint thinner, or other volatile liquids or spray insect repellent on the 
machine as they might discolor, deform, or crack covers.
• Cleaning the machine with an excessive amount of water may cause the machine to 
malfunction or damage documents during copying.
1Wipe the exterior with a firmly wrung soft 
cloth moistened with water.
Important • Do not use cleaning agents other than 
water or neutral detergent.
Note • If you cannot remove the dirt easily, 
gently wipe the machine with a soft cloth 
moistened with a small amount of neutral 
detergent.
2Wipe off any excess water with a soft cloth.
Cleaning the Touch Screen
The following describes how to clean the touch screen.
1Wipe only the LCD area with a soft cloth 
moistened with neutral detergent or alcohol.
Important •When you moisten the cloth with neutral 
detergent or alcohol, do not allow the 
excess liquid to drip down from the cloth. 
If the cloth is moistened with the excess 
liquid, wring the cloth gently before wiping 
the LCD area.
• Do not use any volatile liquids on the 
machine such as benzene and paint 
thinner, or insect repellent as these may 
discolor, deform, or crack the machine exterior. 
• Cleaning the touch screen with an excessive force may cause the screen to be damaged. 
Wipe the screen gently.
WARNING
When cleaning this product, use the designated cleaning materials exclusive to it. 
Other cleaning materials may result in poor performance of the product. Never use 
aerosol cleaners, or it may catch fire and cause explosion.
CAUTION
When cleaning this product, always switch off the power and then the main power 
inside the body front cover, and unplug the product. Access to a live machine interior 
may cause electric shock.
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							3 Maintenance
70
Maintenance
3
Cleaning the Document Cover and Document Glass
If the document cover and document glass become soiled, smudges may appear on 
copies, faxes, or scanned documents and the machine may not properly detect 
document sizes.
To ensure clean copies at all times, clean the document cover and the document glass 
about once a month.
Important •Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint 
or coating on plastic parts.
• Cleaning the machine with an excessive amount of water may cause the machine to 
malfunction or damage documents during copying, faxing, or scanning.
1Wipe the document cover with a soft cloth 
moistened with water to remove any dirt, and 
then wipe it with a soft, dry cloth.
Important • Do not use cleaning agents other than 
water or neutral detergent.
Note • If you cannot remove dirt easily, gently 
wipe the document cover with a soft cloth 
moistened with a small amount of neutral 
detergent.
2Wipe the document glass with a soft cloth 
moistened with water to remove any dirt, and 
then wipe it with a soft, dry cloth.
Important •Do not use cleaning agents other than 
water or neutral detergent.
Note • If you cannot remove dirt easily, gently 
wipe the document glass with a soft cloth 
moistened with a small amount of neutral 
detergent.
Cleaning the Film and Constant Velocity Transport Glass
If the film or constant velocity transport glass become soiled, smudges may appear on 
copies, faxes, or scanned documents and the machine may not properly detect 
document sizes.
To ensure clean copies at all times, clean the film and constant velocity transport glass 
about once a month.
Important •Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint 
or coating on plastic parts.
• Cleaning the machine with an excessive amount of water may cause the machine to 
malfunction or damage documents during copying, faxing, or scanning.
1Wipe the film with a soft cloth moistened with 
water to remove any dirt, and then wipe it 
with a soft, dry cloth.
Important • Do not press the film with an excessive 
force as it can be easily damaged.
• Do not use cleaning agents other than 
water or neutral detergent.
Note • If you cannot remove dirt easily, gently 
wipe the film with a soft cloth moistened 
with a small amount of neutral detergent.
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							Cleaning the Machine
71
Maintenance
3
2Wipe the constant velocity transport glass 
with a soft cloth moistened with water to 
remove any dirt, and then wipe it with a soft 
dry cloth.
Important •Do not use cleaning agents other than 
water or neutral detergent.
Note • If you cannot remove dirt easily, gently 
wipe the glass with a soft cloth moistened 
with a small amount of neutral detergent.
Cleaning the Document Feeder Rollers
If the document feeder rollers become soiled, smudges may appear on copies, faxes, 
or scanned documents and paper jams may occur.
To ensure clean copies at all times, clean the document feeder roller about once a 
month.
Important •Do not use benzene, paint thinner, or other organic solvents. Doing so might damage paint 
or coating on plastic parts.
• Cleaning the machine with an excessive amount of water may cause the machine to 
malfunction or damage documents during copying, faxing, or scanning.
1Pull up the knob on the document feeder top 
cover, and open the document feeder top 
cover completely.
Note • When you fully open the cover, it enters a 
fixed position. Open the cover gently.
2While turning the rollers, wipe them with a 
soft cloth moistened with water.
Important •Do not use cleaning agents other than 
water or neutral detergent.
• Use a cloth firmly wrung to prevent water 
drops from falling into the machine. If 
water gets into the machine, it may cause 
the machine to malfunction.
Note • If you cannot remove dirt easily, gently 
wipe the rollers with a soft cloth 
moistened with a small amount of neutral 
detergent.
3Close the document feeder left cover until it clicks into place, and confirm that there is 
no space between the near or far side of the cover and the document feeder.
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							3 Maintenance
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Maintenance
3
Printing a Report/List
You can print a report/list to check the settings and communication status.
This section describes how to print a report/list.
Note •When the  indicator is not lit, you cannot print the Stored Documents List.
For information on the types of report/l ist, refer to Print Reports (P.80).
1Press the  button.
2Select [Print Reports].
Note •If [Print Reports Button] under [Reports] is 
set to [Disabled], the [Print Reports] 
button appears only when the [Tools] 
button is displayed on the [Services 
Home] screen. For more information on 
Reports, refer to Reports (P.122).
• If you want to print [Billing Data List] or 
[Auditron Report (Fax Jobs)], insert a card 
to the machine before instructing print.
3Select a report or list to print, and then press 
the  button.
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							Deleting a Private Charge Print Job with an Invalid User ID
73
Maintenance
3
Deleting a Private Charge Print Job with an Invalid User ID
When the Private Charge Print feature is used, all the print jobs with a User ID, 
regardless of its validity, are stored with the Private Charge Print feature. The system 
administrator can set the expiration date and can set up the machine to delete the 
expired jobs automatically, or manually delete them.
This section describes how to delete documents with an invalid User ID stored with the 
Private Charge Print feature.
For more information on how to set the period of time save jobs, refer to Stored File Settings (P.200). 
1Press the  button.
2Enter the system administrator’s user ID with 
the numeric keypad or the keyboard 
displayed on the screen, and select [Enter].
When a passcode is required, select [Next] 
and enter the system administrator’s 
passcode, and select [Enter].
Note • The default user ID is 11111. 
• The default passcode is x-admin.
3Press the  button.
4Select the [Secure Print Jobs & More] tab.
5Select [Private Charge Print].
6Select the User ID to delete, and then select [Job List].
7Select the job to delete, and then select [Delete].
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							3 Maintenance
74
Maintenance
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Setting Restore Tool
Setting Restore Tool backs up the settings data of the machine to a network-connected 
computer to prevent the loss of data resulting from the malfunction of the machine’s 
hard disk.
The feature is designed to restore data to the machine after the hard disk is replaced.
For more information on Setting Restore Tool, contact our Customer Support Center.
Note •You can back up the setting data of the machine when the hard disk and the Ethernet 
interface are installed on the machine.
The following data can be backed up on the computer:
zAddress Book
zFolder (except for document files)
zUser account list
zJob Flow
zStored Programming
zJob log
zError log
zAuditron log
zOther information such as user setting data
Users cannot replace the hard disk by themselves. When replacing the hard disk, 
contact our Customer Support Center.
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							4 Machine Status
This chapter describes the features for checking the machine status.
zOverview of Machine Status ....................................................................... 76
zMachine Information ................................................................................... 77
zFaults .......................................................................................................... 92
zSupplies ...................................................................................................... 93
zBilling Information ....................................................................................... 94
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							4 Machine Status
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Machine Status
4
Overview of Machine Status
You can check machine status and the number of printed pages on the screen. You 
can also print various reports/lists to check the job history, settings and registered 
information.
1Press the  button.
You can check the following information on 
the [Machine Status] screen:
„ Machine Information
You can check the machine configuration, paper tray status, and hard disk overwriting 
status. You can also change or set print modes, and check the number of pages printed 
per meter or per user. You also can print various reports/lists to check the job history, 
settings and registered information.
For more information, refer to Machine Information (P.77).
„Faults
You can check the information on errors that occurred on the machine.
For more information, refer to Faults (P.92).
„Supplies
You can check the status of consumables.
For more information, refer to Supplies (P.93).
„Billing Information
You can check the number of pages printed by meter.
For more information, refer to Billing Information (P.94).
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							Machine Information
77
Machine Status
4
Machine Information
On the [Machine Information] screen, you can check the machine configuration and 
paper tray status, print various reports/lists, and change and set print mode settings.
The following shows the reference section for each item.
General Information ................................................................................................................... 77
Paper Tray Status .............................................................................................................. ......... 79
Print Reports.................................................................................................................. ............. 80
Automatically Printed Reports/Lists .......................................................................................... 87
Overwrite Hard Disk ............................................................................................................ ...... 89
Print Mode ..................................................................................................................... ............. 89
Fax Receiving Mode ............................................................................................................. ..... 91
1Press the  button.
2On the [Machine Information] screen 
displayed, you can check the machine 
status.
General Information
On the [General Information] screen, you can check the serial number of the machine, 
machine configuration, and software version.
1Check the general information.
„ Website
Tells you whom to contact when making inquiries about maintenance and operation.
„ Machine Serial Number
Indicates the serial number of the machine.
„ Current System Software
Indicates the current system software.
„ IP Address
Indicates the IP address of the machine.
„ Machine Configuration
Displays the [Machine Configuration] screen.
For more information, refer to [Machine Configuration] Screen (P.78).
„Software Version
Displays the [Software Version] screen.
For more information, refer to [Software Version] Screen (P.79).
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							4 Machine Status
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Machine Status
4
[Machine Configuration] Screen
You can check the machine configuration.
1Select [Machine Configuration].
2Check the machine configuration on the 
screen displayed.
Note •Select [ ] to display the previous screen 
or [ ] to display the next screen.
On the [Machine Configuration] screen, you can check the following items:
*1 XPS stands for XML Paper Specification.
zConfiguration CodezDuplex ModulezESC/P
zDocument FeederzHard DiskzTIFF/JPEG
zStampzPage Memory SizezPDF
zPaper TrayzSystem Memory SizezXPS*1
zHigh Capacity Feeder zPCL6/5ezUSB
zLeft Top TrayzKSzFax Kit 2
zCenter TrayzKSSMzFax Main Board
zOffset Stacking ModulezKS5895zFax Extended Board 1
zOutput DevicezPostScript 3zFax Extended Board 2
zBooklet MakerzHP-GL/2zGigabit Ethernet Kit
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