Xerox Phaser 3200MFP User Manual

							6Printing 
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Printer Features Setting
The Printer Features tab provides options for selecting the paper type and 
adjusting print quality.
Select Printer Features from the Presets drop-down list to access the 
following features:
Image Mode
Image Mode allows the user to enhance printouts. The available options are 
Normal and Text Enhance. 
Fit to Page
This printer feature allows you to scale your print job to any selected paper 
size regardless of the digital document size. This can be useful when you want 
to check fine details on a small document.   
Paper Type
Set Type to correspond to the paper loaded in the tray from which you want 
to print. This will let you get the best quality printout. If you load a different type 
of print material, select the corresponding paper type. 
Resolution(Quality)
The Resolution options you can select may vary depending on your printer model. 
You can select the printing resolution. The higher the setting, the sharper the clarity of 
printed characters and graphics. The higher setting also may increase the time it takes 
to print a document.  
 Mac OS 10.3 or later
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Printing Multiple Pages on One Sheet of Paper
You can print more than one page on a single sheet of paper. This feature 
provides a cost-effective way to print draft pages.
1.From your Macintosh application, select Print from the File menu. 
2.Select Layout.
3.Select the number of pages you want to print on one sheet of paper on 
the Pages per Sheet drop-down list.
4.Select the page order from the Layout Direction option.
To print a border around each page on the sheet, select the option you 
want from the Border drop-down list.
5.Click Print, and the printer prints the selected number of pages on one 
side of each page.
Scanning 
If you want to scan documents using other software, you will need to use 
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe 
Photoshop. The first time you scan with your machine, select it as your TWAIN 
source in the application you use. 
The basic scanning process consists of the following steps:
• Place your photograph or page on the document glass or ADF.
• Open an application, such as PhotoDeluxe or Photoshop. 
• Open the TWAIN window and set the scan options.
• Scan and save your scanned image.
NOTE:  You need to follow the program’s instructions for acquiring an image. 
Please refer to the User Guide of the application.
 Mac OS 10.3 or later
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							7Scanning 
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7Scanning
Scanning with your machine lets you turn pictures and text into digital files on 
your computer. Then you can fax or e-mail the files, display them on your web 
site or use them to create projects that you can print using the WIA driver.  This 
chapter includes:
• Scanning Basics – page 7-2.
NOTE: Check the Operating System(s) that are compatible with your printer. 
Please refer to the OS Compatibility section of Printer Specifications in your 
Printer User Guide.
You can check your printer name in the supplied CD-ROM.
The maximum resolution that can be achieved depends upon various factors, 
including computer speed, available disk space, memory, the size of the 
image being scanned, and bit depth settings. Thus, depending on your system 
and what you are scanning, you may not be able to scan at certain resolutions, 
especially using enhanced dpi.
You need to press Scan to activate Scan mode.
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							7 Scanning 
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Scanning Basics
NOTE: To scan with your machine, you must install the software. For details, 
see the installing printer software in windows section of Chapter 6, Printing to 
install the scan software.
Your Phaser 3200MFP offers the following ways to scan an image:
• From the control panel on your machine to an application: 
Use the Scan button on the control panel to initiate scanning. Assign the 
TWAIN-compliant software, such as Adobe Photo Deluxe or Adobe 
Photoshop, to the machine by selecting it from a list of available 
applications via the 
Scan button. To compose the list of available 
applications, you must configure it in the scan settings tab of the 
ControlCentre program. For details, see Using ControlCentre on page 2-22.
• From TWAIN-compliant software: 
You can use other software including Adobe PhotoDeluxe and Adobe 
Photoshop. For details, see Scanning Process with TWAIN-enabled 
Software on page 7-3.
• From the Windows Images Acquisition (WIA) driver: 
Your machine also supports the WIA driver for scanning images. For 
details, see Scanning Using the WIA Driver on page 7-4.
Also, you can send scanned images to several destinations using a network 
connection:
• To your networked computer via the Network Scan program. You can 
scan an image from the machine, if network-connected, to the computer 
where the 
Network Scan program is running.
Scanning From the Control Panel to an Application
1.Make sure that your machine and computer are turned on and properly 
connected to each other.
2.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading Paper on page 2-6.
3.Press Scan. “Application” appears on the bottom line of the display.
4.Press Enter.
5.Press the scroll button (  or  ) to select an application to receive the 
scanned image.
6.Press Start to start scanning. The selected application window opens 
with the scanned image.
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Scanning Process with TWAIN-enabled Software 
If you want to scan documents using other software, you will need to use 
TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe 
Photoshop. The first time you scan with your machine, select it as your TWAIN 
source in the application you use. 
The basic scanning process involves a number of steps:
1.Make sure that your machine and computer are turned on and properly 
connected to each other.
2.Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
3.Open an application, such as PhotoDeluxe or Photoshop. 
4.Open the TWAIN window and set the scan options.
5.Scan and save your scanned image.
NOTE:  You need to follow the program’s instructions for acquiring an image. 
Please refer to the User Guide of the application.
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Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition (WIA) driver for 
scanning images. WIA is one of the standard components provided by 
Microsoft Windows XP and works with digital cameras and scanners. 
Unlike the TWAIN driver, the WIA driver allows you to scan and easily 
manipulate images without using additional software.
NOTE: The WIA driver works only on Windows XP with USB port. 
NOTE: Make sure your computer and machine are properly connected.
1.Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
2.From the Start menu on your desktop window, select Settings, Control 
Panel, and then Scanners and Cameras.
3.Double click your scanner driver icon. The Scanner and Camera Wizard 
launches.
4.Choose your scanning preferences and click Preview to see how your 
preferences affect the picture.
5.Click Next.
6.Enter a picture name, and select a file format and destination to save the 
picture.
7.Follow the on-screen instructions to edit the picture after it is copied to 
your computer.
NOTE:  If you want to  cancel the scan job, press the Cancel button on the 
Scanner and Camera Wizard.
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Scanning using a network connection
(Phaser 3200MFP/N only)
If you have connected your machine to a network and set up network 
parameters correctly, you can scan and send images over the network.
Preparing for network scanning
Before using your machine’s network scanning features, you need to add the 
machine to the Network Scan program for scanning to a network client.
Adding the machine to the Network Scan program
First, install the Network Scan program. See Installing Printer Software in 
Windows on page 6-2.
To scan images from your machine to your computer through the network, you 
need to register the machine as an authorized network scanner in the 
Network Scan program.
1.In Windows, select Start  Programs  Xerox   Network Scan  
Network Scan.
The Xerox Network Scan Manager window opens.
2.Click the Add Device button or double-click the Add Device icon.
3.Click Next.
4.Select Browse for a scanner. (recommended), or select Connect to 
this scanner. and enter the IP address of your machine.
5.Click Next.
A list of the scanners on your network appears.
6.Select your machine from the list and enter a name, user ID, and PIN 
(Personal Identification Number) for the machine.
NOTE: For the scanner name, the model name of your machine is 
automatically entered, but can be changed.
You can enter an ID of up to 8 characters. The first character must be a letter.
The PIN must be 4 digits.
7.Click Next.
8.Click Finish.
Your machine is added to the Network Scan program and you can now 
scan images through the network.
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							7 Scanning 
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NOTE: You can change the scanner properties of your machine and the 
scan settings from the Xerox Network Scan Manager window. Click 
Properties and set the options in each tab.
Registering authorized users
You can add up to 50 authorized users using CentreWare IS.
This feature, when enabled, will prevent unauthorized access to scan to email. 
One must be authorized before being able to send an email. If this feature is 
not enabled, then any user can send an email.
1.Enter your machine’s IP address as the URL in a browser and click Go to 
access the web site of your machine.
2.Click Properties.
3.Click E-mail and User Authentication.
4.Click ADD.
5.Select the index number where the corresponding entry will be stored, 
from 1 to 50.
6.Enter your name, Auth ID, password, and e-mail address.
7.You need to enter the registered user ID and password in the machine 
when you start scanning to email from the control panel.
NOTE: Enable Auth User must be checked.
8.Click Save Changes.
Setting up an e-mail account
To scan and send an image as an email attachment, you need to set up 
network parameters using 
CentreWare IS.
1.Enter your machine’s IP address as the URL in a browser and click Go to 
access the web site of your machine.
2.Click Properties.
3.Click Protocol and SMTP Server.
4.Select IP Address or Host Name.
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							7Scanning 
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5.Enter the IP address in dotted decimal notation or as a host name.
6.Enter the server port number, from 1 to 65535.
The default port number is 25.
7.Put a check mark in SMTP Requires Authentication to require 
authentication.
8.Enter the SMTP server login name and password.
9.Click Save Changes.
Scanning to a network client
Network Scan allows you to remotely scan an original from your network-
connected machine to your computer in JPEG, TIFF, or PDF file format. 
Scanning
1.
Make sure that your machine and the computer are connected to a 
network and Network Scan is running on the computer.
NOTE: For black/white scanning only TIFF and PDF are available. For color, 
only JPEG is available.
2.Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
3.Press Scan.
4.Press the scroll button (  or  ) until “Network” appears on the bottom line 
of the display and press Enter.
5.Select the scroll button (  or  ) until the User ID you have set in the 
Xerox Network Scan Manager window and press Enter.
6.Enter the PIN you have set in the Xerox Network Scan Manager 
window and press Enter.
7.press Enter to start scanning. Your machine begins scanning the original 
to the computer where the program is running.
Setting network scan timeout
If the Network Scan program on your computer does not send a refresh 
request and does not scan a job within a specified timeout period, your 
machine cancels the scan job. You can change this timeout setting as needed.
1.Press Menu until “Machine Setup” appears on top line of the display.
2.Press the scroll button (  or  ) until “Scan Timeout” appears on the 
bottom line. Press Enter.
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3.Enter the desired timeout value and press Enter.
4.The change will be broadcast over the network and will apply to all clients 
connected to the network.
5.Press  Stop/Clear  to return to Standby mode.
Scanning to Email
You can scan and send an image as an email attachment. You first need to 
set up your email account in 
CentreWare IS. 
Before scanning, you can set the scan options for your scan job. 
1.Make sure that your machine is connected to a network.
2.Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
3.Press  Scan.
4.Press the scroll button (  or  ) until “Email” appears on the bottom line of 
the display and press  Enter.
5Enter the sender’s email address and press  Enter.
6.Enter the recipient’s email address and press  Enter.
7.To enter additional addresses, press  Enter when “Yes” appears and 
repeat step 5.
To continue to the next step, press the scroll button (  or  ) to select “No” 
and press  Enter. 
8.If the display asks if you want to send the email to your account, press 
the scroll button (  or  ) to select “Yes” or “No” and press  Enter.
NOTE: This prompt does not appear if you have activated the  Send To Self 
option in the email account setup.
9.Enter an email subject and press  Enter.
10.Press the scroll button (  or  ) until the file format you want appears and 
press  Enter or Start .
11 .The machine begins scanning and then sends the email. 
12.If the machine asks if you want to log off your account, press the scroll 
button (  or  ) to select “Yes” or “No” and press  Enter.
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