Xerox Phaser 3200MFP User Manual

							8 Faxing 
Xerox Phaser 3200MFP8-27
5.Enter “From” email address and press Enter.
6.Enter the “To” email address to which faxes are to be sent and press 
Enter.
7.Press Stop/Clear to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified email address.
Forwarding received faxes to email address
You can set your machine to forward incoming faxes to the email address you 
entered.
1.Press Menu until “Network setup” appears on top line of the display.
2.Press the scroll button (  or  ) until “Email Setup” appears on the bottom 
line of the display and press Enter.
3.Press Enter when “Email Forward” appears.
4.Press the scroll button (  or  )  until  “[Rx Only]” appears on the bottom 
line of the display and press Enter. 
5.Enter “From” email address and press Enter.
6.Enter the “To” email address to which faxes are to be sent and press 
Enter.
“Print Local?” appears on the bottom line of the display.
To set the machine to print out a fax when fax forwarding has been 
completed, press the scroll button (  or  )  until  “[On]” appears on the 
bottom line of the display and press Enter. 
7.Press Stop/Clear to return to Standby mode.
Subsequent received faxes will be forwarded to the specified email 
address.
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Sending a fax from a PC
You can send a fax from your PC without going to the multi-function printer. 
To send a fax from your PC, you need to install the PC-Fax software and 
customize the software’s settings.
Installing PC-Fax Software
1.To install the PC-Fax, insert the supplied Xerox Drivers CD.
2.The CD-ROM should automatically run, and an installation window 
appears.
If the installation window does not appear, click Start and then Run. Type 
X:\Setup.exe, replacing X with the letter of your CD-ROM drive and 
click OK.
3.When the language selection window appears, select the appropriate 
language and then click Continue.
4.Choose PC-Fax (if not already selected) and then click Continue.
At the next screen accept your choice by clicking Continue and then click 
Finish. PC-Fax is now installed.
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Configure PC Fax
1.From the Start menu, select Programs or All Programs Æ Xerox 
Phaser 3200MFP
 Æ Configure PC Fax. 
2.Enter your name and fax number.
3.Select the address book you will use.
4.Select the multi-function priner you will use by choosing Local or 
Network.
5.If you select Network, click Browse and search the multi-function printer 
you will use.
6.Click OK. 
To send a PC Fax
1.Open the document you want to send.
2.Select Print from the File menu. 
The Print window displays. It may look slightly different depending on your 
application. 
3.Select Xerox PC Fax from the Print window.
4.Click OK.
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5.Compose the cover page and click Continue. 
6.Enter the recipients’ numbers and click Continue.
Add the recipients’ 
numbers directly.
Remove a selected 
Phonebook entry.Add a new 
Phonebook entry.
Select the number 
you want from the 
Phonebook and 
click 
 to add it 
to the Recipients. 
To delete the 
selected number, 
click .
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							8 Faxing 
Xerox Phaser 3200MFP8-31
7.Select the resolution and click Send Fax.
Your PC begins to send the fax data and multi-function printer sends the fax.
You can see 
the preview 
image of the 
fax.
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							9 Maintenance 
Xerox Phaser 3200MFP9-1
9Maintenance
This chapter provides information for maintaining the machine and replacing 
the print cartridge.
This chapter includes:
• Clearing the Memory – page 9-2
• Cleaning Your Machine – page 9-3
• Maintaining the Print Cartridge – page 9-6
• Consumables Parts – page 9-10
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							9 Maintenance 
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Clearing the Memory
You can selectively clear information stored in your machine’s memory.
CAUTION: Before clearing the memory, make sure that all fax jobs have 
been completed. 
1.Press Menu on the control panel until “Maintenance” appears on the top 
line of the display. 
2.Press the scroll button (  or  ) until you see “Clear Memory” on the 
bottom line and press Enter.
The first available menu item, “All Settings”, displays on the bottom line.
3.Press the scroll button (  or  ) until you see the item you want to clear.
4.Press Enter. The selected memory is cleared and the display asks you to 
continue clearing the next item.
5.To clear another item, repeat steps 3 and 4. 
OR
To return to Standby mode, press Stop/Clear. 
FeatureDescription
All Settings Clears all of the data stored in the memory.
Paper Setting
Restores all of the Paper Setting options to the factory 
default.
Copy SetupRestores all of the Copy Setup options to the factory 
default.
Fax Setup Restores all of the Fax Setup options to the factory 
default.
Fax Feature Cancels all of the scheduled fax jobs in the machine’s 
memory.
Advanced Fax Restores all of the Advanced Fax setting options to the 
factory default.
Sent Report Clears all records of sent faxes.
RCV Report Clears all records of received faxes.
Address Book Clears the speed dial, group dial numbers, and e-mail 
addresses stored in the memory.
Scan Journal Clears the information on Network Scan sessions in the 
memory
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							9 Maintenance 
Xerox Phaser 3200MFP9-3
Cleaning Your Machine
To maintain print quality, follow the cleaning procedures below each time the 
print cartridge is replaced or if print quality problems occur.
CAUTION: Cleaning the covers of the machine with cleaning materials 
containing large amounts of alcohol, solvent, or other strong 
substances can discolor or crack the covers.
CAUTION: While cleaning the inside of the machine, be careful not to 
touch the transfer roller located underneath the print cartridge. Oil from 
your fingers can cause print quality problems.
Cleaning the Outside
Clean the covers of the machine with a soft lint-free cloth. You can dampen 
the cloth slightly with water, but be careful not to let any water drip onto or into 
the machine.
Cleaning the Inside
During the printing process, paper, toner, and dust particles can accumulate 
inside the machine. This buildup can cause print quality problems, such as 
toner specks or smearing. Cleaning the inside of the machine clears or 
reduces these problems.
1.Turn the machine off and unplug the power cord. Wait for the machine to 
cool down.
2.Open the front door.
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							9 Maintenance 
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3.Pull the print cartridge out, lightly 
pushing it down. Set it on a clean 
flat surface.
CAUTION: To prevent damage to 
the print cartridge, do not expose it 
to light for more than a few 
minutes. Cover it with a piece of 
paper, if necessary. 
CAUTION: Do not touch the green 
underside of the print cartridge. 
Hold the cartridge using the handle 
on the cartridge to avoid touching 
this area.
4.Pull out and remove the Manual 
Tray.
5.With a slightly damp lint-free 
cloth, wipe away any dust and 
spilled toner from the print 
cartridge area and the print 
cartridge cavity.
CAUTION: Do not touch the black 
transfer roller inside the machine. 
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