Brother Ppf 1270 Fax Machine Manual

							FAX 1170
FAX 1270
MFC 1770
MFC 1780
®
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
OWNER’S MANUAL 
						

							©1996-1999 Brother Industries, Ltd.
Year 2000 Compliant
Brother is addressing the Year 2000 related issues for all
Brother fax machines and multi-function centers. Our
focus is to ensure that our bundled third party software
will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function centers will
function properly after January 1, 2000, 
provided that all
non-Brother hardware, software and firmware used by
our customers in connection or combination with Brother
fax machines, and bundled software, accurately
exchange date data with the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com. All remedies will be provided
to individual customers via software patches through
software download or from Brother Customer Service.
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model:  FAX1170, FAX1270, MFC1770, MFC1780
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
*The serial number is on the back of the unit. Retain
this OwnerÕs Manual with your 
sales receipt as a
permanent record of your purchase, in the event of
a theft, fire or warranty service. 
						

							i
Brother Numbers
Fax-Back System
Brother Customer Service has installed an easy-to-use Fax-Back System, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you canÕt resolve a difficulty with your FAX or MFC using this manual, call our
Fax-Back System, and follow the voice prompts to receive faxed instructions about
using the system and an index of Fax-Back subjects.
USA:1-800-521-2846
From within Canada:1-800-681-9838
The Brother Fax-Back System number (USA Only) has been preprogrammed on
One Touch key 
01.
Brother on the World Wide Web
You can find more information about Brother products, from product specification
sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at
http://www.brother.com
Brother Bulletin Board
BrotherÕs Bulletin Board Numbers are
USA:1-888-298-3616
From within Canada:1-514-685-2040
For Customer Service
USA:1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada:1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal:1-514-685-6464 (voice) 
						

							ii
Notice Ð Disclaimer of  Warranties
(For USA and Canada)
BROTHERÕS LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES
OR AGENTS (COLLECTIVELY BROTHERÕS LICENSOR) MAKE NO WARRANTIES,
EXPRESS OR IMPLIED,  INCLUDING WITHOUT LIMITATION THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE, REGARDING THE SOFTWARE. BROTHERÕS LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE
USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS
CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA.
THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHERÕS LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING
DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS
OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR
INABILITY TO USE THE SOFTWARE EVEN IF BROTHERÕS LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN
THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION
OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHERÕS LICENSORÕS LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY
CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION
(WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. 
						

							iii
Ordering Accessories and
Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover, or American Express credit card, you can order accessories
directly from Brother. (In the USA, you can visit us online for a complete selection
of Brother accessories and supplies available for purchase.)
USA:1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
From within Canada:1-800-668-2768 (voice)
Description Item
Printing Cartridge PC 201
2-PK Refill Rolls PC 202 RF
4-PK Refill Rolls PC 204 RF
Telephone Line Cord Tell the Brother Representative your Model
number so you get the appropriate color.
Telephone Handset Tell the Brother Representative your Model
number so you get the appropriate color.
Handset Curled Cord Tell the Brother Representative your Model
number so you get the appropriate color.
Paper Wire Extension UL6856000
Document Support UF8048001
Paper Support UF8247001
OwnerÕs Manual UF8227001
Multi-Function Link¨ manual UF8483001 (MFC 1770)
MFL QuickStart manual LE0060001 (MFC 1780)
Multi-Function Link
¨ Option MFL2D31
on Floppy Disks (Includes (Floppy Disks for Windows
¨ 3.1x)
Multi-Function Link
¨ and MFL2D95
Visioneer
¨ PaperPort¨ Only) (Floppy Disks for Windows¨ 95/98)
* Multi-Function Link
¨ is not available on Floppy Disks for Windows NT¨
Workstation Version 4.0. 
						

							Table of Contents
1
IntroductionUsing This Manual....................................................................................................... 1
Finding Information ....................................................................................................... 1
Test Sheet Procedures (for USA only) ............................................................................. 1
About Fax Machines ........................................................................................................ 2
Fax Tones and Handshake .............................................................................................. 2
ECM (Error Correction Mode) ........................................................................................ 3
FAX 1170 Control Panel Overview..................................................................... 4
FAX 1270 Control Panel Overview..................................................................... 5
MFC 1770/1780 Control Panel Overview....................................................... 6
2
Assembly 
and 
ConnectionsCaution.............................................................................................................................. 7
Packing List..................................................................................................................... 8
Choosing a Location.................................................................................................. 9
Assembly........................................................................................................................... 9
Attach the document support ......................................................................................... 9
Attach recording paper support .................................................................................... 10
Install the printing cartridge ........................................................................................ 10
Install recording paper .................................................................................................. 11
Connect the handset ...................................................................................................... 12
Connect the power cord ................................................................................................. 12
Connect the telephone line ........................................................................................... 13
Special Line Considerations .......................................................................................... 13
Roll Over Phone Lines ............................................................................................ 13
Two-Line Phone System ......................................................................................... 13
Converting Telephone Wall Outlets ........................................................................ 14
Installing Fax Machine, External Two-Line TAD,
and Two-Line Telephone ..................................................................................... 14
Multi-Line Connections (PBX) ..................................................................................... 15
If you are installing the machine to work with a PBX: .................................... 16
Custom Features on Your Phone Line .......................................................................... 16
Connecting an External Telephone Answering Device (TAD) ..................................... 16
Sequence .................................................................................................................. 16
Connections ............................................................................................................. 17
Outgoing Message (OGM) ...................................................................................... 18
Connecting an External Telephone .............................................................................. 18
iv 
						

							vTABLE OF CONTENTS
3
Fax
SettingsFax Settings................................................................................................................... 19
Setting Dialing Mode (Tone/Pulse) ............................................................................. 19
Setting Date and Time ................................................................................................... 19
Setting Station ID .......................................................................................................... 20
Entering Text ................................................................................................................. 20
Inserting spaces ....................................................................................................... 21
Making corrections ................................................................................................. 21
Repeating letters ...................................................................................................... 21
Special characters and symbols ............................................................................. 21
Storing One Touch Dial Numbers ................................................................................ 22
One Touch Dialing .................................................................................................. 23
Storing Speed Dial Numbers ......................................................................................... 24
Speed Dialing ................................................................................................................. 24
Changing One Touch and Speed Dial Numbers .......................................................... 25
Setting Groups for Broadcasting ................................................................................... 25
Setting Beeper Level ....................................................................................................... 26
Memory Storage ............................................................................................................. 26
4
On-Screen
ProgrammingUser-Friendly Programming............................................................................... 27
Function Mode ............................................................................................................... 27
Alternating Displays ....................................................................................................... 28
Function Selection Table .............................................................................................. 28
5
Basic Fax
OperationSending Faxes.............................................................................................................. 33
Before you begin: ........................................................................................................... 33
Contrast Setting ............................................................................................................. 34
Manual Transmission .................................................................................................... 34
Automatic Transmission ............................................................................................... 35
Manual and Automatic Fax Redial .............................................................................. 35
Receiving Faxes........................................................................................................... 35
Select Answer Mode ........................................................................................................ 35
Easy Receive ...................................................................................................................36
To select or change your Answer Mode .............................................................. 37
Setting Ring Delay ......................................................................................................... 37
Setting F/T Ring Time ................................................................................................... 37
Speaker Volume ............................................................................................................. 38
Setting the Handset Volume .......................................................................................... 38
Ring Volume .................................................................................................................. 39
Smoothing ..................................................................................................................... 39
Setting Recording Paper Size ....................................................................................... 39
Printing a Reduced Incoming Document ............................................................. 40
Recommended Reductions ................................................................................ 40 
						

							viTABLE OF CONTENTS
6
Telephone  
OperationDialing Options........................................................................................................... 41
Manual Dialing ............................................................................................................. 41
One Touch Dialing ........................................................................................................ 42
Speed Dialing ................................................................................................................. 42
Hold ................................................................................................................................ 42
Pause .............................................................................................................................. 42
Tone/Pulse .....................................................................................................................43
Searching Telephone Index .......................................................................................... 43
7
Advanced
Fax OperationSending Faxes.............................................................................................................. 45
Quick Scan Fax Transmission ...................................................................................... 45
Daily Timer ....................................................................................................................45
Delayed Transmission .................................................................................................... 46
Interrupting Timer and Poll Waiting ........................................................................... 46
Canceling a Delayed Fax .............................................................................................. 47
Broadcasting .................................................................................................................. 47
Overseas Mode ................................................................................................................ 47
Error Re-Transmission .................................................................................................. 48
Composing Electronic Cover Page ............................................................................... 48
To Create a Custom Comment ...................................................................................... 48
Always Send Cover Page ................................................................................................. 49
Temporary Cover Page ................................................................................................... 49
Printing a Cover Page .................................................................................................... 50
Call Reservation ............................................................................................................. 50
Print Call Back Message ............................................................................................... 51
Next-Fax Reservation ..................................................................................................... 51
Multiple Resolution Transmission ............................................................................... 52
Receiving Faxes........................................................................................................... 52
Operation from Extension Telephone .......................................................................... 52
For F/T (Fax/Tel) Mode Only ................................................................................. 52
Changing Remote Codes ........................................................................................ 53
To change Remote Codes .................................................................................. 53
Printing a Fax in Memory
(Only for FAX 1270, MFC 1770 and MFC 1780) ........................................................ 53
Distinctive Ring ............................................................................................................. 53
Registering the Distinctive Ring phone number .............................................. 54
Caller ID ......................................................................................................................... 55
Clearing Caller ID Information ............................................................................. 56
Polling ........................................................................................................................... 56
Setup to Poll Another Fax ...................................................................................... 56
Setup to Be Polled (Poll Waiting) .......................................................................... 57
Delayed Polling ....................................................................................................... 57
Copy Functions .............................................................................................................. 58 
						

							viiTABLE OF CONTENTS
Multiple Copies ........................................................................................................ 58
Reducing and Enlarging Copies ............................................................................ 58
8
Remote Fax
OptionsRemote Fax Options................................................................................................. 59
Setting Fax Storage ........................................................................................................ 59
Paging/Fax Forwarding ................................................................................................. 60
Programming Paging Number .............................................................................. 60
Programming a Fax Forwarding Number ............................................................. 61
Remote Retrieval ........................................................................................................... 61
Changing Remote Retrieval Access Code ..................................................................... 61
Using Remote Retrieval Access Code ............................................................................ 62
Remote Commands ....................................................................................................... 62
Change Paging/Fax Forwarding Setting ........................................................... 62
Retrieve a Fax ..................................................................................................... 63
Check the Receiving Status ............................................................................... 63
Change Answer Mode ......................................................................................... 63
Exit Remote Operation ...................................................................................... 63
Retrieving Memory Status List and Fax Messages ........................................................ 63
Changing Fax Forwarding Number ............................................................................. 64
9
Printing
Reports
and ListsFax Machine Activity................................................................................................. 65
To print a report ............................................................................................................. 66
Activity Report Interval .................................................................................................. 66
Transmission Verification (Xmit) Report ..................................................................... 66
10
Important
InformationStandard Telephone and FCC Notices............................................................ 67
These notices are in effect on models sold and used in the United States only ........... 67
International ENERGY STAR
¨ Compliance Statement ............................................... 68
WARNING ................................................................................................................ 69
Federal Comission Compliance Notice (For USA Only) ........................................ 69
Industry Canada Compliance Statement (For Canada Only) ............................... 69
Important Safety Instructions ................................................................................ 70
Compilation and Publication Notice ..................................................................... 72
Trademarks .............................................................................................................. 72
11
Maintenance and
TroubleshootingFax-Back System ............................................................................................................ 73
Brother on the World Wide Web .................................................................................... 73
Brother Bulletin Board .................................................................................................. 73
Error Messages ............................................................................................................... 74
If You Are Having Difficulty with Your Fax Machine ................................................... 77
Printing or Receiving Faxes ................................................................................... 77
Condensed Print and Horizontal Streaks;
Top and Bottom of Sentences Cut Off ............................................................. 77 
						

							viiiTABLE OF CONTENTS
Vertical Black Lines When Receiving ................................................................ 78
Phone Line or Connections .................................................................................... 78
Fax Machine Does Not Answer When Called ..................................................... 78
No Dial Tone on the Handset ............................................................................. 78
Sending Faxes ......................................................................................................... 79
Poor Transmitting Quality ................................................................................ 79
Dialing Does Not Work ...................................................................................... 79
Vertical Black Lines When Sending ................................................................... 79
Handling Incoming Calls ...................................................................................... 79
Double Ring in FAX/TEL Mode ......................................................................... 79
Transferring a Call to the Fax Machine ............................................................ 79
Fax Machine ÒHearsÓ Voice as CNG Tone ......................................................... 80
Transmission Verification Report Prints ÒResult: NGÓ ..................................... 80
Custom Features on a Single Line ..................................................................... 80
For Customer Service ......................................................................................... 80
To Order Brother Accessories ............................................................................. 80
Index................................................................................................................................. 81
Multi-Function Link¨ (option) for FAX 1170 and FAX 1270...........84
SpeciÞcations............................................................................................................... 85
Packing and Shipping the Fax Machine........................................................ 86