Brother Ppf 1270 Fax Machine Manual

							21FAX SETTINGS
By pressing the appropriate number key the correct number of times, you can
access the character you want.
Press Key one time two times three times four times
2ABC
3DE F
4GH I
5JKL
6MN O
7PQRS
8TUV
9WX Y Z
Inserting spaces
If you want to enter a blank space, press  twice.
Making corrections
If you entered a letter incorrectly and want to change it, press  to move the
cursor under the last correct letter. Then press 
Clear; all letters above and to the
right of the cursor are deleted. Re-enter the correct text and/or digits. You can also
back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press 
 to move the cursor to the right.
Special characters and symbols
Press  * for (space) ! Ò # $ % & Ô ( ) * + , - . /
Press  #  for : ; < = > ? @ [ ] ^ _
Press  ¯  for € è … † Ë ‚ é ƒ 0 
						

							22CHAPTER THREE
See
 ALL DIAL
Report
p. 65
NOTICE: The Telephone Consumer Protection Act of 1991 makes it unlawful for
any person to use a computer or electronic device to send any message via a
telephone fax machine unless such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity or
other individual sending the message and the telephone number of the sending
machines or such business, other entity, or individual. In order to program this
information into your fax machine, you should complete the steps described on
page 19 and 20.
nThe telephone number you enter is used only for Call Back Message and
Cover Page features.
nIf you do not enter a fax number, no additional information can be entered.
nTo enter a space, press .
nIf your Station ID has already been programmed, the screen prompts Ò1Ó to
make a change, or Ò2Ó to exit without changing.
Storing One Touch Dial Numbers
You can store 24 fax/phone numbers that you can dial by pressing one key. You
can also store names with these numbers. When you press a
 One Touch dial
location and 
Start, the screen displays the name or number as the call is dialed.
One Touch keys are not the dial pad keys. They are the 12 keys (numbers
01-24) located to the right of the dial pad. Numbers 13-24 are accessed by
holding down 
Shift while you press the appropriate One Touch key.
1Press Function, 4, 1.
2Press the One Touch key where you want to store a number. (Key 01 is
pre-programmed for Brother Fax-Back System (USA only). You can override
it if you wish.) The screen displays the location you selected.
3Enter a number (up to 20 digits). If you want to enter a pause in the
dialing sequence (to wait for an Òoutside line,Ó for example), press
Redial/Pause as youÕre entering digits. You can enter only one pause in each
AUTO DIAL number. Pressing 
Redial/Pause enters a 3.5-second pause when the
number is dialed, and a dash appears on the screen.
4Press Set. The screen prompts you to enter a name for this number.
NAME:
5Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 21 to help you enter letters Ñ OR Ñ Go to Step 6 to store the
number without a name. 
						

							23FAX SETTINGS
6Press Set. The screen prompts you to select the type of number this is. Use
 or to select the type you want.
FAXa fax only number
TELa telephone (voice) number
F/Tboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing.
7Press Set.
8Return to Step 2 to store another One-Touch number Ñ OR Ñ Press Stop
to exit.
When you dial an AUTO DIAL number, the screen displays the name youÕve
stored, or, if you havenÕt stored a name, the number youÕve stored.
You can use chain dialing to store long dialing sequences. For example, to store
9 1 201 555 1234  987 65 4321, divide the number into 2 parts. Store the
first part as a Chain type number (this tells the system that the dialing sequence is
not complete).
CHAIN Ñ 9 1 201 555 1234
The last part of the One-Touch number must be stored as any of the other
following 3 types.
FAX or F/T or TEL Ñ 987 65 4321
Now, when you dial, just press the two keys (one after the other, in order) where
youÕve stored the two parts of the number.
  
If you are using Chain Dialing with a credit card number, do not send an
electronic cover page. The credit card number will appear on it.
One Touch Dialing
1Pick up the handset Ñ OR Ñ Press Hook.
2When you hear a dial tone, press the One Touch key of the location you
want to call.
If you try to use a One Touch location with no number stored in it, you hear a
warning sound, and the screen displays ÒNOT REGISTERED.Ó  The display
returns to normal after 2 seconds. 
						

							24CHAPTER THREE
Storing Speed Dial Numbers
You can store Speed Dial numbers, when you dial by pressing only three keys.
Model FAX 1170 has 26 Speed Dial locations, Models FAX 1270, MFC 1770 and
MFC 1780 have 36.  Even if you lose electrical power, numbers stored in memory
will not be lost.
1Press Function, 4, 2. The screen prompts you to enter a location.
 
SPEED-DIAL? #
2Use the keypad to enter a 2-digit location (01 - 26 or 36). The screen displays
your entry, then prompts you to enter the number youÕre storing.
              
#05
ENTER & SET
3Enter the number (up to 20 digits).
4Press Set. The screen now prompts you to store a name with this number.
 
NAME:
5Use the keypad to enter the name (up to 15 characters). You can use the
chart on page 21 to help you enter letters Ñ OR Ñ Press 
Set and go to
Step 7 to store the number without a name.
6Press Set.
7The screen prompts you to select the type of number this is. Use  or  to
select the type you want.
FAXa fax number
TELa telephone (voice) number
F/Tboth a fax and telephone number
CHAINa number (usually an access code) for chain dialing.
8Press Set.
9Return to Step 2 to store another Speed Dial number Ñ OR Ñ Press Stop
to exit.
Speed Dialing
1Pick up the handset Ñ OR Ñ Press Hook.
2When you hear a dial tone, press Speed Dial, then press the two-digit
Speed Dial number.
3If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party wonÕt be able to
hear you unless you pick up the handset.) 
						

							25FAX SETTINGS
Changing One Touch and 
Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there, then
prompts you to either
1. CHANGE   Ñ OR Ñ   2. EXIT.
1Press 1 to change the number stored Ñ OR Ñ Press 2 to exit without
making a change.
2If you want to erase the number, press Clear when the cursor is to the far left
of the digits.
3If you want to change a digit, use  or  to position the cursor under the
digit you want to change, then press 
Clear.
4Enter a new number.
5Follow the directions from Step 4 in Storing One Touch Numbers or Storing
Speed Dial Numbers.
Setting Groups for Broadcasting
Number Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch key (Broadcasting) and 
Start.  First, youÕll need to
store each fax number as a One Touch or Speed Dial number.  Then, you can
combine them into a Group.  Each Number Group uses a One Touch key.  Finally,
you can have up to 6 small Number Groups, or you can assign many numbers to
one large group. If you have Model FAX 1170 you can assign up to 49 numbers to
one large group, and for Models FAX 1270, MFC 1770 and MFC 1780 up to 59
numbers to one large group.
1Press Function, 4, 3.  The screen displays
SELECT ONE-TOUCH
2Select a One Touch key to be the Group Number.  (For example, press one
touch location 
02 for group 2.)
3Use the dial pad to enter the group number (for example, press 1 for
group 1).
        
SETUP GROUP:GO
ENTER & SET
See
Storing
One Touch
Dial
Numbers
p. 22
and
Storing
Speed Dial
Numbers
p. 24 
						

							26CHAPTER THREE
4 Use the keypad to enter the One Touch or Speed Dial numbers in this group.
For example, enter 
 0 3,  0 5,  0 2. Enter a  before
Speed Dial locations; enter a 
 before One Touch locations.
 
G01:#O3#O5*O2
5Press Set.  The screen prompts you to enter a name.
              
NAME:
ENTER & SET
6Use the keypad and the chart on pages 20-21 to enter a name for the group
(for example, NEW CLIENTS).
7Press Set.
8Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers.  See Chapter 9,
ÒPrinting Reports and Lists.Ó
Setting Beeper Level
You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW.
When the beeper is set to LOW or HIGH, the fax machine beeps every time you
press a key or make an error, and at the end of fax sending or receiving.
1Press Function, 5, 2.
2Press  or  to select your setting.
3When the screen displays the setting you want, press Set.
4Press Stop to exit.
Memory Storage
All settings in the SET AUTO DIAL, USER OPTIONS, TEL OPTIONS, and SETUP
SYSTEM functions are stored permanently and will be retained even in the event
of a power failure. 
						

							27
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions
your fax machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step
on-screen prompts to help you program your fax machine.  All you need to do is
follow the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the function mode by pressing Function. When you enter the
function mode, your fax machine displays a list of main menu options from
which you can choose.  These menu options appear one after the other on the
display.  Select a menu option by pressing 
Set when the option appears on the
LCD.  The display will scroll the options within that menu.
You can ÒscrollÓ more quickly through options by pressing 
. When the screen
displays your selection, press 
Set. (Use  to scroll backward if you passed your
choice or to save key strokes. Both arrow keys show all options, in the opposite
order.)
If you want to exit the Function Mode, press Stop.
See
 Using This
Manual
p. 1
4
CHAPTER FOUR
On-Screen
Programming 
						

							28CHAPTER FOUR
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about how
to proceed.  The display youll probably see most often is shown below, showing
you, when you place a document in the feeder, that you can dial a number and
send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can
perform most of the programming settings without the OwnerÕs Manual.  To help
you understand the function selections, options, and settings that are found in
your fax programs, use the Function Selection Table below.
1. TEMP. SETTINGS
Function Description Factory Set More Info
1. TIMERSend documents later. -- p. 45
2. POLLINGRetrieve faxes from another OFF pp. 56-57
machine.
3. CALL RESERVEYou can send a fax, then speak. OFF pp. 50-51
4. CONTRASTChange lightness or darkness AUTO p. 34
of  fax youÕre sending.
5. RESOLUTIONAllows you to change resolution STANDARD pp. 34, 52
page by page.
6. OVERSEAS MODEAdjusts for sometimes difficult OFF p. 47
overseas transmissions.
7. COVERPAGEAutomatically sends coverpage OFF pp. 49-50
you program. 
						

							29ON-SCREEN PROGRAMMING
2. CANCEL JOB
Function Description Factory Set More Info
Cancel a timed or polled job. p. 47
3. PRINT REPORTS
Function Description Factory Set More Info
1. ACT. REPORTp. 65-66
2. ALL DIALp. 65-66
3. TEL. INDEXPrint lists and reports of activity p. 65-66
4. COVER PAGE(Details in Chapter 9). p. 65-66
5. CALL BACK MSGp. 65-66
6. USER OPTIONSp. 65-66
7. XMIT REPORTOFF p. 65-66
8. MEMORY STATUSp. 65-66
9. CALLER IDp. 65-66
4. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIALDial numbers stored in memory USER DEFINED pp. 22-23
by pressing only one key.
2. SPEED-DIALDial numbers stored in memory p. 24
pressing only 3 keys.
3. SETUP GROUPSSet up a group number
for broadcasting. pp. 25-26
5. USER OPTIONS
Function Description Factory Set More Info
1. SMOOTHINGEnhance the appearance of ON p. 39
incoming faxes.
2. BEEPERAdjust volume level of beeper. LOW p. 26
3. COVERPG ON/OFFSend automatic coverpage OFF p. 49
with comment.
4.ERROR RE-TXResend a fax if an error occurs. OFF p. 48
5. REDUCTIONReduce size of image. AUTO p. 40
6. RCD PAPERSelect size of paper for fax LETTER p. 39
receiving. 
						

							30CHAPTER FOUR
7. SETUP SYSTEM
Function Description Factory Set More Info
1. DATE/TIMEEnter date and time for LCD01/01/2000 00:00pp. 19-20
display and to print on
transmissions.
2. DAILY TIMERSend delayed jobs at the same 00:00 p. 45
time every day.
3. INTERVALSelect the interval of time OFF p. 66
between activity reports.
4. STATION IDProgram name, fax number, -- p. 20
and telephone number to
appear on each transmitted page.
5. REMOTE CODEEnter code to activate or ON (S51, #51) pp. 52-53
deactivate machine from a
remote location.
6. EASY RECEIVEReceive fax messages without ON pp. 36-37
pressing Start key.
7. SET COVERPAGERegister your own two p. 48
custom comments.
8. MF LINKFax Receive Only/PC Primary/ PC Primary Multi-
PC Receive Only. Function
Link
¨ or MFL
QuickStart
Manual
6. TEL OPTIONS
Function Description Factory Set More Info
1. TONE/PULSESelect dialing mode. TONE p. 19
2. RING DELAYNumber of rings before machine 2 pp. 35, 37
answers in F/T or FAX ONLY
mode.
3. SPEAKER VOLUMEAdjust speaker volume. LOW p. 38
4. F/T RING TIMESets the time for Òdouble-ringÓ 20 pp. 35, 38
in F/T mode.
5. RING VOLUMEAdjust volume of ringer. MEDIUM p. 39
6. DISTINCTIVEUse with phone company OFF pp. 35, 53-55
distinctive ringing service
to register ring pattern
with fax machine.
7. CALLER IDView last 30 Caller IDs pp. 55-56
stored in memory.
8. HANDSET VOLUMEAdjust handset volume. LOW p. 38