Brother Ppf 1270 Fax Machine Manual

							31ON-SCREEN PROGRAMMING
8. REMOTE FAX OPT (Only for FAX 1270, MFC 1770 and MFC1780)
Function Description Factory Set More Info
1. FAX STORAGEStore incoming fax in memory. OFF p. 59
2. FAX FWD/PAGINGSet fax to forward fax/message. OFF pp. 60-61
3. REMOTE ACCESSSet code for retrieving faxes. 159Sp. 61
4. PRINT FAXPrint incoming faxes stored in p. 53
the memory.
0. INTERRUPT
Function Description Factory Set More Info
ÑÑ             ÑÑ ÑÑ p. 46 
						

							32CHAPTER FOUR 
						

							33
Sending Faxes
Before you begin:
nDocuments must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7
inches long. Your fax machine can only scan an image 8.2 inches wide,
regardless of how wide the paper is.
nMake sure you insert documents face down, top edge first.
nAdjust the paper guides to fit the width of your document.
Paper guides
nThe automatic document feeder (ADF) can hold up to 20 pages, feeding
each one individually through the fax machine. Use standard (20 lb.) paper
when using the ADF; if youÕre using heavier paper, feed each sheet
individually to prevent paper jams.
5
CHAPTER FIVE
Basic Fax
Operation 
						

							34CHAPTER FIVE
n
Press Resolution (before you send the fax)to select the resolution for the
document youÕre sending.
Standard Ñ suitable for most typed documents.
Fine Ñ good for small print; transmits a little slower than standard
resolution.
Super Fine Ñ good for small print or artwork; transmits slower than fine
resolution.
Photo Ñ use when document has varying shades of gray; slowest
transmission time.
  
nDO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or
fabric.
nMake sure documents written with ink are completely dry.
Contrast Setting
If your document is very light or very dark, you might want to set the contrast
accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a
very dark document.
1Insert the document, face down, in the feeder.
2Press Function, 1, 4.
3Use  or  to select AUTO, S.LIGHT, or S.DARK.
4When the screen displays your selection, press Set.
5Press Stop to exit.
6Enter a fax number and press Start to send a fax Ñ OR Ñ Press Copy to
make a copy.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing, and fax receiving tones
before sending the fax.
1Insert the document face down in the feeder.
2Pick up the handset and listen for a dial tone
 Ñ OR Ñ Press 
Hook and listen for a dial tone.
3Enter the fax number you want to call (you can enter the digits using the
keypad, or you can enter a One Touch or Speed Dial number or you can
call from the Tel-index).
See
One-Touch
Dialing
p. 23 
						

							35BASIC FAX OPERATION
4When you hear the fax tone, press Start.
5If youÕre using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT:  Do not pick up the handset
or press 
Hook.
1Insert the document face down in the feeder.
2Enter the fax number from One Touch or Speed Dial or Tel-index or keypad.
3Press Start.
Manual and Automatic Fax Redial
If youÕre sending a fax manually and the line is busy, press Redial/Pause to retry
the number.
If youÕre sending a fax automatically, the machine will detect if the line is busy
and will automatically redial up to three times.
Receiving Faxes
Select Answer Mode
Manual Ñ You must answer all calls yourself. If you hear fax tones, press Start
to begin receiving the fax, then hang up. You must use this mode with
Distinctive Ring.
Fax Only Ñ The fax machine automatically answers every call as a fax call.
You cannot receive a voice call, but you can dial out and make a voice call.
F/T Ñ The fax machine automatically answers every call. If the call is a fax, it
prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring),
different from the phone company ringing, to alert you to pick up the call. If you
select this setting, youÕll need to set the Ring Delay and F/T Ring Time features
(on the following pages). If you have extension phones on the same line as the
fax machine, set Ring Delay to 4.
See
Speed Dial
p. 24
See
Distinctive
Ringing
p. 53
See
F/T (Fax/Tel)
Mode Only
p. 52 
						

							36CHAPTER FIVE
TAD Ñ This is the only setting in which you can use an answering machine.
Your telephone answering device is connected to your fax machine, and answers
every call.  Once the TAD answers, the fax machine listens for fax tones.  If it
detects fax tones, it prints the fax.
The TAD setting works only with an external telephone answering device (TAD); it
does not work with telephone company voice mail.  Ring Delay and F/T Ring
Time do not work in this setting.
ModeQ. Scan Function Tel-index Resolution
09/06 15:25  FAX
MNL:
FAX:
F/T:
Current
Answer Mode
MANUAL
FAX ONLY
FAX/TEL
EXTERNAL ANSWERING SYSTEM
TAD:
Easy Receive
When you use this feature, you donÕt have to press Start when you answer a fax
call and hear calling beeps. Just hold the handset and wait a few seconds. When
you see ÒRECEIVEÓ on the fax screen or when you hear ÒchirpsÓ through the
handset of an extension phone connected to another wall jack, just replace the
handset, and the fax machine does the rest. Selecting ON allows the machine to
receive fax calls automatically, even if you lift the handset of an external or
extension phone. Selecting SEMI lets the fax machine receive the call only if
youÕve answered it at the fax machine. Selecting OFF means youÕll have to
activate the fax machine yourself, by pressing 
Start or by pressing  5 1 if
you are not at the fax machine.
In case Easy Receive does not work, because of a poor phone line connection, just
press 
Start or press the Activation Code  5 1.
1Press Function, 7, 6.
2Use  or  to select ON, SEMI, or OFF.
3Press Set when screen displays your selection.
4Press Stop to exit.
If youÕve set the feature to ON, but your fax machine doesnÕt automatically
connect a fax call when you lift the extension phone handset, press 
 5 1.
At the fax machine, lift the handset and press 
Start.
If you send faxes from a computer on the same phone line and your fax machine
intercepts them, turn Easy Receive SEMI or OFF.
See
Operation
from
Extension
Telephone
p. 52
and
For F/T
(Fax/Tel)
Mode Only
p. 52 
						

							37BASIC FAX OPERATION
To select or change your Answer Mode
1Press Mode. The screen displays your current selection.
FAX/TEL
MANUAL
FAX ONLY
TAD
2Continue to press Mode until your new selection appears. After 2 seconds, the
screen returns to the date and time display, along with your new Answer
Mode setting.
If youÕre changing Answer Mode while in another operation, the screen returns to
the current operation display.
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings
before it answers. If you have extension phones on the same line as the fax
machine, set the Ring Delay to 4.
1Press Function, 6, 2.
2Press  or  to select how many times the line rings before the fax
machine answers (00 Ð 04). If you select 00, the line doesnÕt ring at all.
3Press Set when the screen displays your selection.
4Press Stop to exit.
Setting F/T Ring Time
You need to determine how long the fax machine will send you its special double
ring when you have a voice call. This ringing happens after the initial ringing
from your telephone company (Ring Delay). Only the fax machine rings, for 10,
20, 30, or 60 seconds; no other phones on that number will ring the special
double ring (F/T Ring Time). However, you can answer the call on any extension
phone on the same phone number as the fax machine.
1Press Function, 6, 4.
2Press  or  to select how long the fax machine will ring to alert you that
you have a voice call.
3Press Set when the screen displays your selection.
RING TIME:XX SEC
See
Operation
from
Extension
Telephone
p. 52
and
For F/T
(Fax/Tel)
Mode Only
p. 52 
						

							38CHAPTER FIVE
4Press Stop to exit.
Now, when a call comes in and the machine is set to F/T Mode, all phones on this
line will ring the number of times you selected in Ring Delay.
You can let the fax machine pick up and detect if itÕs a fax or voice call. If itÕs a
fax call, the machine prints the fax. If itÕs a voice call, the machine signals you
with a double ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double ringing, the fax machine continues
for the set time.
Speaker Volume
You can set the volume of the fax machine speaker.
1Press Function, 6, 3.
2Press  or  to select your volume setting (OFF, LOW, MEDIUM, or
HIGH).
3Press Set when the screen displays your selection.
4Press Stop to exit.
Setting the Handset Volume
You can set the Hand Set volume to LOW, HIGH, AMPLIFY.  The factory setting
LOW.  AMPLIFY is the setting for a user who is hearing-impaired.
The AMPLIFY volume level complies with FCC standards.
1Press Function,  6, 8.
2Press  or  to select your setting.
3 When the screen displays the setting you want, press Set.
4Press Stop to exit.
It is important that you do not choose AMPLIFY unless all the
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may
damage the hearing of some users. 
						

							39BASIC FAX OPERATION
Ring Volume
You can select how loudly, or if, the fax machine rings.
1Press Function,  6, 5.
2Press  or  to select OFF, LOW, MEDIUM, or HIGH.
3Press Set when the screen displays your selection.
4Press Stop to exit.
Even if you select OFF, the ring volume will remain LOW in F/T ringing (double
ringing), and LOW in Call Reservation.
Smoothing
When activated, this feature enhances the appearance of incoming faxes by
ÒsmoothingÓ lines. It takes no longer to receive faxes in this setting, which comes
set to ON.
You cannot use ÒsmoothingÓ for outgoing faxes, or for printing lists and reports.
1Press Function,  5, 1.
2Press  or  to choose ON or OFF.
3Press Set.
4Press Stop to exit.
Setting Recording Paper Size
You can use three sizes of paper for printing your faxes Ñ letter, legal, and A4.
When you change the kind of paper you have loaded in the fax machine, you will
need to change the setting for recording paper size, so the fax machine will know
how to fit the incoming fax on the page. You can also select the level of page
reduction to fit on the paper in your fax machine.
1Press Function, 5, 6.  The screen displays
6.RCD PAPER
2Use  or  to select LETTER, LEGAL or A4.
3Press Set when the screen displays your selection.
4Use  or  to select AUTO, 100%, 93%, 87% or 75%.
5Press Set when the screen displays your selection.
6Press Stop to exit. 
						

							40CHAPTER FIVE
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your fax machine. If you choose
AUTO, the fax machine chooses the level of reduction for you.
1Press Function, 5, 5.  The screen displays
5.REDUCTION
2Use  or  to select the reduction ratio you want Ñ AUTO, 93%, 87%,
or 75%.  Choose 100% if you dont want a reduction.
3Press Set when the screen displays your selection.
4Press Stop to exit.
Recommended Reductions
If your paper is letter size (8.5 x 11), and the incoming fax is
letter size, select 93%
A4, select 87%
legal size, select 75%.
If your paper is A4 (8.2 x 11.6), and the incoming fax is
letter size, select 100%
A4, select 93%
If your paper is legal size (8.5 x 14), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 93%.