Brother Ppf 1270 Fax Machine Manual

							51ADVANCED FAX OPERATION
4If you set Call Reservation to ON, press Set when the screen displays your
selection. The screen displays the current setting for Call Back Message.
CALL BACK:OFF
CALL BACK:ON
5Press  or  to select ON (or OFF) for Call Back Message.
6Press Set when the screen displays your selection.
7Press Stop. The screen prompts you to enter the fax number you want to call.
8Enter the fax number, and press Start.
9If youÕve set Call Reservation to ON, pick up your handset if the fax machine
rings.
  
You cannot use auto redial with Call Reservation. You cannot use Call
Reservation with Delayed Transmission or with Polling. You must register your
Station ID number  to set Call Back Message to ON.
Print Call Back Message
1Press Function, 3, 5.
2Press Start.
Next-Fax Reservation
Even if your fax is receiving another fax, you can set your machine to send your
next fax. This way, you donÕt have to wait for it to finish sending or receiving the
other fax. You can dial this fax call manually, or by using Redial, One Touch,
Speed Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the
memory location Ñ not the name of the person youÕre calling Ñ is displayed.)
1Insert the documents in the feeder. If necessary, press Resolution to adjust
resolution.
2Enter the fax number.
3Press Start.
4Press Set. The screen displays
NEXT-FAX RESERVD
5To cancel the reservation, remove the documents and press Stop.
You canÕt use this feature if there is a document waiting in the feeder (possibly for
Delayed Transmission or Poll Waiting), or when the timer has been interrupted. 
						

							52CHAPTER SEVEN
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the fax
youre sending.  This could be useful if youre sending a fax with photos and
letters, or some pages with small print and others with normal print.  Resolution
settings return to STANDARD after the fax is sent.
1Insert documents in feeder, then press Function, 1, 5.
2Use  or  to select resolution for page 1, then press Set.
3Repeat Step 2 for subsequent pages.  Press Stop when youre finished.
4Enter the fax number youre calling, and press Start.
Receiving Faxes
Operation from Extension Telephone
If you answer a fax call on an extension phone, you can make your fax machine
take over by using the Activation Code. When you press the Activation Code
 5 1, the fax machine starts to receive a fax.
If the fax machine answers a voice call and double-rings for you to take over, use
the Deactivation Code 
 5 1 to take the call at an extension phone.
If you answer a call, and no one is on the line, assume youÕre receiving a fax. At
the fax machine phone, press 
Start, then hang up. At an extension phone, press
 5 1, wait for fax receiving tones (chirps), then hang up. (Your caller will
have to press 
Start to send the fax.)
For F/T (Fax/Tel) Mode Only
When the machine is in F/T mode, it will use the F/T Ring Time (double ringing)
to alert you to a voice call. If youÕre at the fax machine, you can lift the handset
to answer.
If youÕre at an extension phone, youÕll need to lift the handset during the F/T
Ring Time and press 
 5 1 between the double rings. If no one is on the
line, or if someone wants to send you a fax, send the call back to the fax machine
by pressing 
 5 1.
See
F/T Ring
Time
p. 38
See
Easy Receive
p. 36 
						

							53ADVANCED FAX OPERATION
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Activation
Code is 
 5 1. The preset Deactivation Code is  5 1.
If you are always disconnected when accessing your TAD remotely, try changing
the Activation Code from 
 5 1 to    and the Deactivation Code
from 
 5 1 to 9 9 9.
To change Remote Codes
1Press Function, 7, 5.
2Press  or  to select ON or OFF.
REMOTE ACT.:ON
3Press Set when the screen displays the setting you want.
4If you want to, enter a new Remote Activation Code, then wait 2 seconds.
ACT.CODE:*51
5If you want to, enter a new Remote Deactivation Code, then wait 2 seconds.
DEACT.CODE:#51
6Press Stop to exit.
Printing a Fax in Memory (Only for
FAX 1270, MFC 1770 and MFC1780)
If you have fax storage ON for remote retrieval, you can still print a fax in the
memory when you are at your machine:
1Press 8 4.
2Press Start.
3Press Stop.
Distinctive Ring
This fax machine feature lets you use the Distinctive Ring subscriber service
offered by some telephone companies, which allows you to have several telephone
numbers on one phone line. Each phone number has its own Distinctive Ring
pattern, so you know which phone number is ringing. This is one way you can
have a separate phone number for your  fax machine.
Your fax machine has a Distinctive Ring function, allowing you to dedicate one
phone number just for receiving faxes. YouÕll need to follow the directions below
See
Setting Fax
Storage
p. 59 
						

							54CHAPTER SEVEN
to ÒregisterÓ the Distinctive Ring pattern, so your fax machine can recognize its
incoming calls. You will need another person standing by on another line to help
you with Step 6 of this registration.
You can change or cancel the Distinctive Ring pattern at any time. You can switch
it off temporarily, then turn it back on. When you get a new fax number, make
sure you reset this function.
  
You can register only one Distinctive Ring pattern with the fax machine. Some
ringing patterns cannot be registered.
nThe fax machine will answer only calls to its registered number.
nTo have your TAD answer only the main number, the fax machine must be in
MANUAL Mode.
nIn F/T Mode or FAX ONLY, the fax machine will answer all numbers on the
phone line.
Registering the Distinctive Ring phone number
1Disconnect the fax machine from any TAD or telephone company Voice Mail.
2Have someone ready to call the Distinctive Ring number youÕre
assigning to the fax machine.
3Press Function, 6, 6.
4Press  or  to select the SET Mode.
5Press Set.
6Press Stop. The screen displays
D/R SET MODE.
Now, another person must call the fax number.
If you want to exit this programming, press 
Stop.  Settings
remain unchanged.
7When the fax machine rings, listen for the ring pattern, and make sure itÕs
the one you want for the fax machine.
If it is, wait until the screen displays
PICK UP TO SET.
8Lift the fax machine handset and press Start.  The screen displays
ÒREGISTERED.Ó  (If the incorrect distinctive ring number was called, press
Stop to cancel.)
9Hang up. 
						

							55ADVANCED FAX OPERATION
The machine must be in MANUAL mode before someone calls.
Once youÕve registered the Distinctive Ring number in your fax machine, you can
turn this feature ON or OFF.  To change the setting, follow steps 1 to 4 above,
selecting ON or OFF.
Caller ID
The Caller ID feature of this machine lets you use the Caller ID subscriber service
offered by many local phone companies.   This service provides you, by means of
the screen display,  the name or telephone number of your caller as the line rings.
After two rings, the screen displays the telephone number of your caller (or name,
if available).  Once you pick up the  handset, the Caller ID information disappears
from the screen, but the call information remains stored in the Caller ID memory.
nYou will see the first 16 characters of the number or name.
nOUT-OF-AREA display means call originates outside your Caller ID service area.
nPRIVATE CALL display means the caller has intentionally blocked
transmission of information.
nCALL PICKUP display remains on screen when no Caller ID information was
transmitted.
If both the name and number are received, the screen displays only the name.
You can print a list of Caller ID information received by your fax machine.
Caller ID service varies with different carriers.  Call your local phone company to
determine what kind of service is available in your area.
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased.  You can scroll through
Caller ID information to review those calls made to your fax machine.
1Press Function, 6, 7.
2Press Set.  The screen displays the number of the most recent call, and the
call information.
3Press  or  to scroll through the Caller ID memory.
4Press Stop to exit.
See
Printing
Reports and
Lists
pp. 65-66 
						

							56CHAPTER SEVEN
Clearing Caller ID Information
Press Clear when the screen displays the Caller ID information you want to erase.
Polling
Polling is the process of retrieving faxes from another fax machine.  You can use
your fax machine to ÒpollÓ other machines, or you can have someone poll your
machine.
All parties involved in polling need to set up their fax machines to accommodate
polling.  When someone polls your machine to receive a fax, they pay for the call;
if you poll someoneÕs fax machine to receive a fax, you pay for the call.
  
Some fax machines do not respond to the polling function.
Setup to Poll Another Fax
1Make sure no documents are in the feeder.
2Press Function, 1, 2.
3Wait 2 seconds.
4The screen displays
POLLING:OFF.
5Press  or  to choose ON.
6Press Set.
7Press Stop.
The screen prompts you to enter the fax number you want to poll, and then
to press 
Start.
         
ENTER FAX NO.
PRESS START KEY
8Enter the fax number you are polling.
9Press Start. 
						

							57ADVANCED FAX OPERATION
Setup to Be Polled (Poll Waiting)
1Place document in feeder.
2Press Function, 1, 2.
3Wait 2 seconds.
4The screen displays
POLLING:OFF.
5Press  or  to choose ON.
6Press Set.
7Press Stop.  The screen prompts you to press Start.
8Press Start and wait for the fax to be polled.
Delayed Polling
You can set your fax machine to begin polling at a later time.
1Make sure no documents are in the feeder.
2Press Function, 1, 2.
3Wait 2 seconds.
The screen displays
POLLING:OFF.
4Press  or  to choose ON.
5Press Set.
6Press 1. The screen prompts you to enter the time you want to begin polling.
SET TIME=00:00
7Enter the time (in 24-hour format) you want to begin polling.  For example,
enter 21:45 for 9:45 PM.
8Wait 2 seconds, then press Stop.  The screen prompts you to enter the fax
number you are polling.
         
ENTER FAX NO.
PRESS START KEY
9Enter the fax number (you can use One Touch or Speed Dial, or dial
manually).
10Press Start.  The fax machine makes the polling call at the time you entered.
See
Interrupting
Timer and
Poll Waiting
p. 46 
						

							58CHAPTER SEVEN
Copy Functions
Your fax machine cannot scan anything closer than one-eighth inch from the
edge of the paper.  Set the resolution to S.FINE or PHOTO.
1Place document face down in the feeder.
2Press Copy. (You can press Copy again for faster response Ñ otherwise,
copying begins in about 5 seconds.)
  
Do not pull on the paper while copying is in progress.
Multiple Copies
You can make multiple copies using your fax machine, and you can choose
whether the copies will be STACKED (all copies of page 1, then all copies of
page 2, etc.) or SORTED(collated).
1Place the document face down in the feeder.
2If you want copies ÒstackedÓ, press Copy.
Ñ OR Ñ
If you want copies ÒsortedÓ (collated), press 
Sort.
3Enter the number (1-99) of copies you want.
4Press Copy.
If you selected SORT and get a ÒMemory FullÓ message, press Copy to copy the
portion that is in memory, or press 
Stop to cancel.
Reducing and Enlarging Copies
When making copies, you can reduce or enlarge the size of the printed image.  To
reduce to the size of your selected paper automatically, select AUTO.  To select a
reduction ratio, choose 93%, 87%, 75%, or 50%.  To enlarge a document, select
150%, 125% or 120%.  To print a document at its original size, select 100%.
1Insert the document face down in the feeder.
2Press Enlarge/Reduce.
3Use  or  to choose a reduction ratio setting.
4Press Copy Ñ OR Ñ Sort, if you want sorted copies.
5Enter the number (1-99) of copies you want. For example, press 9 for nine
copies.
6Press Copy.
See
p. 34 
						

							59
Remote Fax Options
These instructions in this chapter are for Models FAX 1270, MFC 1770 and
MFC 1780.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location, using Fax Forwarding, Paging, or Remote Retrieval functions.
The screen will indicate when you have a fax stored in memory.
1Press Function, 8, 1.  The screen prompts you to choose a fax setting.
FAX STORAGE:OFF
SELECT     & SET
2Press  or  to select ON or OFF.
3Press Set when the screen displays your selection.
4Press Stop to exit.
If there are faxes in memory when you turn the Fax Storage OFF, the screen
prompts you to erase any faxes in memory.
ERASE ALL FAX?
1.YES 2.NO
If you press 1, all fax data is erased and Fax Storage is turned off.  If you press
2, data is not erased, and Fax Storage remains on.
8
Remote Fax
Options
CHAPTER EIGHT
See
Printing a Fax in
Memory (Only
for FAX 1270,
MFC 1770 and
MFC 1780)
p. 53 
						

							60CHAPTER EIGHT
Paging/Fax Forwarding
You cannot use Paging and Fax Forwarding at the same time.
Programming Paging Number
When Paging is selected, your fax machine dials the pager number youÕve
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax message in the
memory.
1Press Function, 8, 2.
2Press  or  until the screen displays
PAGING
3Press Set.  The screen prompts you to enter your pager number.
        
PAG#:
ENTER & SET
4Enter your pager phone number (up to 20 digits) followed by  .  Do
not include the area code if it is the same as that of your fax machine.  For
example, 
18005551234.
5Press Set.
6If your pager requires a PIN, enter the PIN, press , press Redial/Pause, enter
your fax machine telephone number, then press 
   For example,
12345Redial/Pause18005212846.
Ñ OR Ñ
If you do not need a PIN, press 
Redial/Pause, enter your fax number, then press
 .  For example, Redial/Pause18005212846.
7Press Set.
8Press Stop to exit.
You cannot change a Paging number or PIN remotely.