Brother Ppf 1270 Fax Machine Manual

							61REMOTE FAX OPTIONS
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your fax machine stores the received fax in
memory, then dials the fax forwarding number youÕve programmed, and forwards
the fax message.
1Press Function, 8, 2.
2Press  or  until the screen displays
FAX FWD
3Press Set.  The screen prompts you to enter the number of the fax machine
where faxes will be forwarded.
        
FWD#:
ENTER & SET
4Enter the forwarding number (up to 20 digits).
5Press Set.
6Press Stop to exit.
Remote Retrieval
You can call your machine from any fax machine using touch tone and use a
Remote Retrieval Access Code and other button presses to retrieve fax messages.
Changing Remote Retrieval Access
Code
Enter your Remote Retrieval Access Code when the fax machine picks up your
call, so you can access features remotely.  The access code is preset to 1 5 9 S, but
you can change this.
1Press Function, 8, 3.
2Enter a three-digit number from 000 to 999, then .  You must end the
Remote Access Code with 
.  Do not use the same digits that appear in your
Remote Activation or Deactivation Code (page 53).
3Press Set.
4Press Stop to exit. 
						

							62CHAPTER EIGHT
Using Remote Retrieval Access Code
1Dial your fax number from a touch tone phone.
2When your fax machine answers and beeps, immediately enter your Remote
Retrieval Access Code (159S).
3Your fax machine signals the kinds of messages received:
1 long beep Ñ Fax message(s)
No beeps Ñ no messages.
4Your fax machine then prompts you with two short beeps to enter a
command.  If you wait longer than 30 seconds to enter a command, your
machine hangs up.  If you enter an invalid command, your machine beeps
three times.
5Press 9 0 to reset your machine when you finish.
6Hang up.
Remote Commands
Follow the commands below to access features remotely.  When you call the fax
machine and enter your Remote Retrieval Access Code (159S), the system will
signal you with two short beeps to enter a remote command.
Change Paging/Fax Forwarding Setting
Press 9 5.
then to
Turn feature off Ñ Press 
1.
Enter Fax Forwarding Ñ Press 
2.
Enter Paging Ñ Press 
3.
Program Fax Forward Number Ñ Press 
4, then retrieve Memory Status
List (see page 64).
Confirm Fax Forward Number Ñ Press 
5.
Turn Fax Storage ON Ñ Press 
6.
Turn Fax Storage OFF Ñ Press 
7. 
						

							63REMOTE FAX OPTIONS
Retrieve a Fax
Press 9 6
then to
Print a Memory Status List Ñ Press 
1.
Retrieve all faxes Ñ Press 
2 00.
Retrieve specific fax Ñ Press 
2, then enter number of the fax message,
then press 
00.
Erase all fax messages Ñ Press 
3.
Check the Receiving Status
Press 9 7
then for
Fax messages Ñ Press 
1.
1 Long Beep Ñ Received messages.
3 Short Beeps Ñ No messages.
Change Answer Mode
Press 9 8
then for
TADÑ Press 
1.
F/TÑ Press 
2.
FAXÑ Press 
3.
Exit Remote Operation
Press 9 0
Retrieving Memory Status List
and Fax Messages
You can retrieve the Memory Status List from a remote fax machine, and see if
you have any fax messages.  You can then use this list to retrieve specific fax
messages.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access
Code (159S).
3When you hear 2 short beeps, press 9 6 1. 
						

							64CHAPTER EIGHT
4When you hear the fax tones, press Start.  (DonÕt hang up if you also want to
retrieve messages; if you just want to check the Memory Status List, hang up
after you press 
Start.)
5The remote fax machine prints the Memory Status List.
6As soon as you hear 2 beeps, press 9 6 2, then enter the two-digit
number of the fax message you want to retrieve, followed by 
0 0 to end
(for example, enter 
0 2 0 0 for message 2).  To print all fax messages,
press 
0 0.
7When you hear the fax tones, press Start.
8Hang up the phone youÕre using.
9The remote fax machine prints the fax messages.
Changing Fax Forwarding Number
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access
Code (159S).
3When you hear 2 short beeps, enter 9 5 4.
4Enter the new telephone number of the fax machine where you want your
fax messages forwarded (up to 20 digits).  You cannot use 
 and  as dial
numbers.  Use  
 to enter a dialing pause between digits.
5Press  after you enter the new number.
6When you hear 2 short beeps, press 9 6 1.
7When you hear fax tones, press Start.  Do not hang up the handset.
8The remote fax machine prints the Memory Status List so you can check that
the new forwarding number is correct.
9If the new number is correct, press 9 5 5 after the 2 beeps
Ñ OR Ñ
If the new number is incorrect, enter 
9 5 4 to return to Step 4.
10Hang up. 
						

							65
Fax Machine Activity
You can print the following lists and reports:
1.ACT.REPORTActivity Report lists information
about the last 30 incoming and
outgoing faxes. TX means Transmit;
RX means Receive.
2.ALL DIALLists names and numbers stored in
One Touch and Speed Dial memory,
in numerical order.
3.TEL.INDEXALL DIAL list (above), alphabetically.
4.COVERPAGECheck cover page format.
5.CALL BACK MSGCheck Call Back Message format.
6.USER OPTIONSLists settings for USER OPTIONS,
TEL OPTIONS, SETUP SYSTEM,
REMOTE FAX OPTIONS.
7.XMIT REPORTChoose if you want a Transmission
Verification Report printed after all
faxes you send.
8.MEMORY STATUSLists summary information and
amount of occupied memory.
9.CALLER IDLists Caller ID names/numbers, and
time and date of call.
9
CHAPTER NINE 
						

							66CHAPTER NINE
To print a report
1Press Function, 3.
2Enter the number (see list above) of the report you want to print.  For
example, press 
3 to print the TEL-INDEX.
3Press Start.
4Press Stop to exit.
Activity Report Interval
You can set the fax machine to print activity reports at specific intervals (6, 12, 24
hours, 2, 4, or 7 days).  If you set the interval to OFF, you can print the report by
following the steps in the previous section.
1Press Function, 7, 3.  The screen displays the current interval setting.
ACT.RPT.:OFF
2Press  or  to choose your setting.  If you choose 7 days, the screen
prompts you to choose a day at which to begin the 7-day countdown.
3When the screen displays the setting you want, press Set.
4Enter the time to begin printing, in 24-hour format.  (For example, enter
19:45 for 7:45 PM).
5Wait 2 seconds.
6Press Stop to exit.
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax.  This report lists the
name or fax number of the receiving party, the time and date of transmission,
and if the transmission was successful.
When the feature is OFF, the report is printed automatically only if thereÕs an
error during transmission.  If the report indicates NG, send the document
again.  If the report indicates you should check the readability of certain pages,
resend those pages.
When the feature is ON, the report is printed with every fax you send.
1Press Function, 3, 7.
2Press  or  to select ON (or OFF).
3Press Set.
4Press Stop to exit. 
						

							67
Standard Telephone and
FCC Notices
These notices are in effect on models
sold and used in the United States only.
This equipment is hearing aid and volume control compatible.
When programming emergency numbers and/or making test calls
to emergency numbers:
nRemain on the line and briefly explain to the dispatcher the reason for the
call before hanging up.
nPerform such activities in the off-peak hours, such as early morning or
late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this equipment.
You must, upon request, provide this information to your telephone company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premises wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
10
CHAPTER TEN 
						

							68CHAPTER TEN
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected to
one line should not exceed five (5). To be certain of the number of devices you
may connect to your line, as determined by the REN, you should contact your
local telephone company to determine the maximum REN for your calling area.
If your fax damages the telephone line, the telephone company may discontinue
your service temporarily. If possible, they will notify you in advance. But if
advanced notice is not practical, you will be notified as soon as possible. You will
be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
If you experience trouble with this fax machine, please contact a Brother
Authorized Service Center for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the line
until the problem has been corrected or until you are sure that the equipment is
not malfunctioning.
If you are not able to solve a problem with your fax machine, contact Brother at
USA:1-800-284-4329(voice)
1-908-575-8790(fax)
From within Canada:1-800-853-6660(voice)
1-514-685-4898(fax)
From within Montreal:1-514-685-6464(voice)
International ENERGY STAR¨
Compliance Statement
The purpose of the International ENERGY STAR¨ Program is to promote the
development and popularization of energy-efficient office equipment, which
includes computers, monitors, printers, facsimile receivers and copy machines
world-wide. As an ENERGY STAR
¨ Partner, Brother has determined that this
product meets the ENERGY STAR
¨ guidelines for energy efficiency. 
						

							69IMPORTANT INFORMATION
     WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone
company or connected to party lines.
Federal Comission Compliance Notice
(For USA Only)
This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the following measures:
nReorient or relocate the receiving antenna.
nIncrease the separation between the fax equipment and the receiver.
nConnect the fax equipment on a separate circuit.
nConsult with the dealer or an experienced radio/TV technician for help.
Industry Canada Compliance Statement
(For Canada Only)
This Class  B digital apparatus complies with Canadian ICES-003.
Cet appareil numŽrique de la classe B est conforme ˆ la norme NMB-003 du
Canada. 
						

							70CHAPTER TEN
Important Safety Instructions
1Read all of these instructions.
2Save them for later reference.
3Follow all warnings and instructions marked on the product.
4Unplug this product from the wall outlet before cleaning. Do not use liquid
or aerosol cleaners. Use a damp cloth for cleaning.
5Do not use this product near water.
6Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product.
7Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation
unless proper ventilation is provided.
8This product should be operated from the type of power source indicated on
the label. If you are not sure of the type of power available, consult your
dealer or local power company.
9This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power
outlet. This is a safety feature. If you are unable to insert the plug into the
outlet, contact your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounding-type plug.
10Do not allow anything to rest on the power cord. Do not place this product
where people can walk on the cord.
11If an extension cord is used with this product, make sure that the total
ampere ratings on the products plugged into the extension cord do not
exceed the extension cord ampere rating. Also, make sure that the total of all
products plugged into the wall outlet does not exceed 15 amperes (USA only).
12Do not place anything in front of the machine that will block received faxes.
Do not place anything in the path of received faxes.
13Do not touch a document during printing.