Brother Ppf 1270 Fax Machine Manual

							11ASSEMBLY AND CONNECTIONS
4Install the printing cartridge by inserting the indented  first and placing
the cartridge into its four holders.
Holder
OPEN button
Black Spool
Indented      
5Press down on both sides of the cover to close it securely.
The starter cartridge prints up to 100 pages.
Install recording paper
The paper cassette can hold about 200 sheets of 20-lb. paper.
1Open the paper casette cover.
2Place up to 200 sheets of paper in the casette.  Do not allow level of paper to
pass the paper guide.
3Close the paper casette cover.
Paper Guide
Paper
Casette
Cover
Paper
Casette 
						

							12CHAPTER TWO
Connect the handset
Connect the curled handset cord to the bottom of the handset and the side of the
fax machine.
Connect the power cord
When you connect the power, the screen displays 01/01 00:00.
NOTICE:
1) This fax must be grounded using a 3-prong plug.
2) Since the machine is grounded through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your fax machine on when you connect it to
a telephone line. Similarly, you can protect yourself when you want to move
your machine, by disconnecting the telephone line first, and then the power
cord.
3) Lightning and power surges can damage this product! We recommend that
you use a quality surge protection device on the AC power line as well as on
the telephone line, or unplug the lines during a lightning storm.*
*PC I/F jack is for use only with Multi-Function
Link¨, which is included with the MFC 1770/1780,
or with the Missing Link option. If you have not
purchased Missing Link or Multi-Function Link
¨
for your FAX 1170/1270, then ignore this jack. 
						

							13ASSEMBLY AND CONNECTIONS
Connect the telephone line
Connect one end of the telephone line cord to the jack labeled LINE on the left
side of the fax machine. Connect the other end to a modular wall jack.
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls to each other if they are busy. The calls are usually passed
down or Òrolled overÓ to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last number
in the sequence, so the call cannot roll away. Do not put the fax machine on any
of the other numbers; when the other lines are busy and a second fax call is
received, the fax call is transferred to a line that does not have a fax machine.
Your fax machine will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or
combined into one jack (RJ14). Your fax machine must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
line for your fax machine. 
						

							14CHAPTER TWO
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlets
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1,
plug the fax machine into L1 of the triplex adapter. If your machine is on Line 2,
plug it into L2 of the triplex adapter.
RJ14
RJ11
Triplex Adapter
RJ14
Installing Fax Machine, External Two-Line TAD,
and Two-Line Telephone
When you are installing an external two-line telephone answering device (TAD)
and a two-line telephone, your fax machine must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the fax
machine on Line 2, which is our assumption in the following steps. The back
of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and
the other labeled L2. You will need at least three telephone line cords, the one that
came with your fax machine and two for your external two-line TAD. You will
need a fourth line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your fax machine.
2Plug one end of the telephone line cord for your fax machine into the L2
jack of the triplex adapter. Plug the other end into the LINE jack on the left
side of the fax machine.
3Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the
two-line TAD. 
						

							15ASSEMBLY AND CONNECTIONS
4Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the fax machine.
Triplex Adapter
Two Line Phone
Two Line External TAD Fax Machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the fax machineÕs wall outlet. You can plug
the telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter.  Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (Private Branch Exchange), we
suggest that you contact the company that installed your telephone system and
ask them to connect the fax machine for you. It is advisable to have a separate
line for the fax machine. You can then leave the machine in FAX ONLY Mode to
receive faxes any time of day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
   
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the fax machine cannot
be made.
See
Easy Receive
p. 36 
						

							16CHAPTER TWO
If you are installing the machine to work with a PBX:
1It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported first to
the company that handles your PBX.
2If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3The unit may be used with either pulse or tone dialing telephone service.
Custom Features on Your Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an answering service, alarm
system or any other custom feature on your telephone line, it may create a
problem in the operation of your fax machine.
Connecting an External
Telephone Answering Device (TAD)
Sequence
You might choose to connect an additional answering system.  When you have an
external TAD on the same telephone line as the fax machine, the TAD answers
all calls. The fax machine ÒlistensÓ for fax calling (CNG) tones. If it hears them,
the fax machine takes over the call and receives the fax. If it doesnÕt hear CNG
tones, the fax machine lets the TAD continue playing your outgoing message so
your caller can leave you a voice message.
The TAD must answer within 4 rings (the recommended setting is 2 rings). The
fax machine cannot hear CNG tones until the TAD has answered the call, and
with 4 rings there are only 8-10 seconds of CNG tones left for the fax
Òhandshake.Ó  Make sure you carefully follow instructions in this manual for
recording your outgoing message. We do not recommend using the Òtoll-saverÓ
feature on your TAD if it exceeds 4 rings. 
						

							17ASSEMBLY AND CONNECTIONS
  Do not connect a TAD elsewhere on the same phone line Ñ your
fax machine and TAD will both try to control the line.
You may connect an external TAD to a separate wall jack only if you subscribe to
your telephone companyÕs Distinctive Ring Service, have registered the distinctive
ring pattern on your fax machine, use that number as a fax number and set your
machineÕs Answer mode to MANUAL.
Connections
The external TAD must be plugged into the left side of the fax machine, into the
jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into
a wall jack.
1Plug the telephone line cord from the wall jack into the left side of the fax
machine, in the jack labeled LINE.
2Plug the telephone line cord from your TAD into the left side of the fax
machine, in the jack labeled EXT. (Make sure this cord is connected to the
TAD at the TADÕs telephone line jack, and not its telephone set jack.)
3Set the Answer Mode to TAD.
4Set your external TAD to 4 rings or less. (The fax machineÕs Ring Delay
setting does not apply).
5Set the TAD to answer calls.
6Record the outgoing message (see below). 
						

							18CHAPTER TWO
Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This allows
your fax machine time to listen for the fax CNG tones of automatic
transmissions before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Remote Activation Code for
people sending manual faxes. For example:
ÒAfter the beep, leave a message or send a fax by pressing S 5 1.Ó
We recommend beginning your OGM with an initial 5-second silence because the
Brother machine cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your machine has trouble receiving, then you must
rerecord the OGM to include it.
Connecting an External Telephone
Your fax machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone (or telephone
answering device) directly to your fax machine.
Connect the modular plug on the telephoneÕs line cord to the jack labeled EXT. on
the left side of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays ÒEXT. TEL IN USE,Ó
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the
external phone and switch to the fax, press 
Hook. 
						

							19
Fax Settings
Setting Dialing Mode (Tone/Pulse)
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service. If you have pulse (rotary) dialing service, you must change the dialing
mode.
1Press Function, 6, 1. The screen prompts you to select TONE or PULSE.
DIALING:TONE
DIALING:PULSE
2Use  or  to select dialing mode.
3Press Set when the screen displays the dialing mode you want.
4Press Stop.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, the fax machine maintains date and time
information for about one hour. All other settings remain unaffected.
1Press Function, 7, 1. The screen prompts you to enter the year.
ENTER YEAR:XX
2Enter the last two digits of the year. The screen displays your entry, then
prompts you to enter the month.
ENTER MONTH:XX
3
CHAPTER THREE
Fax
Settings 
						

							20CHAPTER THREE
3Enter two digits for the month (for example, enter 09 for September, or 10 for
October). The screen displays your entry, then prompts you to enter
the day.
ENTER DAY:XX
4Enter two digits for the day (for example, 06). The screen displays your entry,
then prompts you to set the time.
ENTER TIME:XX:XX
5Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).
6Wait two seconds.
7Press Stop. The screen now displays the date and time you set, and displays it
whenever the fax machine is standing by.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on the
fax Cover Page, and on all fax pages.
1Press Function, 7, 4. The screen prompts you to enter your fax number.
FAX:
2Enter your fax number (up to 20 digits). The screen displays your entry.
3Press Set. The screen prompts you to enter your telephone number.
TEL:
4Enter your telephone number (up to 20 digits). If your telephone number
and fax number are the same, enter the same number again.
5Press Set. The screen prompts you to enter your name or your company name.
NAME:
6Use the keypad to enter your name (up to 20 characters). (You can use the
chart on page 21 to help you enter letters.)
7Press Set to confirm.
8Press Stop. The screen returns to the date and time.
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
enter text into the fax machine. Most number keys have three or four letters
printed above them. The keys for 0, #, and S donÕt have printed letters because
they are used for special characters.
See
Composing
Electronic
Cover Page
p. 48
See
 Entering
Text
p. 20