Brother Ppf 3750 Plain Paper Laser Fax Owners Manual

							D
APPENDIX D
(
Option)
Automatic
E-
Mail Printing
Automatic E-Mail Printing
(For Windows
¨ 95, 98 Only)
The Brother Automatic E-Mail Printing software is a utility program that reads
your E-mail messages from a specified POP3 server and automatically
prints to a printer.
Please read this section before using the
software and check the online README.WRI
file in the root directory of the CD-ROM 1 for
last-minute important information and
troubleshooting tips that were not included in
the On-Line Documentation.
179 
						

							180APPENDIX D
Main Features
nYou can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other E-mail
software, such as Netscape Navigator
ª or MS Internet Mail, do not
support.
nAutomatic E-Mail Printing can be configured for a multiple-user account:
In Brother Automatic E-Mail Printing you can set more than one e-mail
account on a single PC so you can print e-mail in each account
automatically.
nAutomatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
nProvides an ÒIn MemoryÓ printer driver:
You can receive and print e-mail data at the same time by searching for
a specified character string in the mail header. It allows you to see the
sender, subject and relevant part of the mail content.
Automatic E-Mail Printing is for Windows¨ 95, 98 Only
Automatic E-Mail Printing is a 32-bit software application. It cannot run on
Windows
¨ 3.1 or 3.11, even if Win32 is installed on your computer.
You Cannot Use a 16-bit TCP/IP Stack
To run Automatic E-Mail Printing, you MUST have a 32-bit TCP/IP stack.
Windows
¨ 95, 98 provides built-in 32-bit TCP/IP stacks that you can set up.
If You are Using Korean Windows¨ 95, 98
If you are using Korean Windows¨ 95, 98, you must choose English in the
Language menu of the installer. 
						

							181(OPTION) AUTOMATIC E-MAIL PRINTING
Setting Up Automatic E-Mail Printing
To access the Properties of Brother window and set up your options:
1From the Automatic E-Mail Printing window, select Properties from the Mail
pull down menu.
The User Settings window will appear.
2Select the User you want to set up and click the Properties button.
The Properties of Brother window will appear:
Setting Up the Server
In the Server tab of the Properties of Brother window, you must enter your
POP3 Server, POP3 Port, POP3 Account name, and Password. Check the
Delete Function and Print Function options as desired. 
						

							182APPENDIX D
Setting the Check Time
In the Check tab of the Properties of Brother window, you can set up
Automatic E-Mail Printing to check for new mail at specified
intervalsÑORÑat a specified timeÑORÑevery time you click the New
Mail icon. Check the Display mail log checkbox if you want your log to
show all new mail.
Continue to set up the Page Setup, Print, Filter, Correction and Others
(applications where you want to be able to view new e-mail messages) as
needed. Please see Online Documentation and Help files on the CD-ROM1
if you need more detailed information.
Using Automatic E-Mail Printing
In the Automatic E-Mail Printing window, click the icon buttons for the
following options: New Mail, Print, View, Delete, Properties, Hide your log
information and Add to Task Tray.
       
						

							183(OPTION) AUTOMATIC E-MAIL PRINTING
Uninstalling Automatic E-Mail Printing from
Windows¨ 95, 98
You can delete the Automatic E-Mail Printing software, using the
Add/Remove Program in Windows
¨ 95, 98.
If the Uninstall Program Displays an Error Message
When you install the Automatic E-Mail Printing software and create a user, a
directory name is created for that user. The uninstall utility program has no
knowledge of this user directory. So, when you run the uninstall utility program
to remove the Automatic E-Mail Printing software, the uninstall  program displays
an error message. To resolve this difficulty, delete the ÒinetprnÓ directory and any
sub-directories that the Automatic E-Mail Printing software created on your hard
disc drive.
To Access the Add/Remove Programs Properties Window:
1Close the Automatic E-Mail Printing application.
2Click the Start button in the Taskbar.
3Select Settings, then Control Panel.
The Control Panel window appears.
4Double-click the Add/Remove Program icon in this window to run the Add/
Remove Programs  Properties utility program.
5In the Install/Uninstall tab, select Automatic E-Mail Printing from the
list of programs.
6Click the Add/Remove button.
7Then follow the prompts on your computer screen. 
						

							184APPENDIX D 
						

							185GLOSSARY
Glossary
Activity Report  Lists information about the last 50 incoming and outgoing
faxes. TX means Transmit.  RX means Receive.
ADF (Automatic Document Feeder)  Refers to the number of pages that
can be placed in the document feeder and fed one at a time automatically.
All Dial List  A listing of names and numbers stored in One Touch and Speed
Dial memory, in numerical order.
Automatic E-Mail Printing  Software application that automatically prints
incoming E-Mail messages. (Included with the optional Multi-Function
Link Pro software.)
automatic fax transmission  Sending a fax without picking up the handset
or pressing Hook.
Automatic Redial  A feature that enables your fax machine to redial the last
fax number if the original fax did not go through because the line was busy
or there was no answer.
Backup Print  Sets your fax machine to print a copy of faxes that are received
and stored in memory.
beeper  The sound the keys make when they are pressed, an error occurs, or a
document has been received or transmitted.
beeper volume  Volume setting for the beep when you press a key or make an
error.
Broadcasting  The ability to send the same fax message to more than one
location.
Call Back Message  Allows you to send a fax and then leave a message for
the other party to call you back.
Call Reservation  Allows you to send a fax and then at the end of
transmission, you can talk with the other party.
Caller ID  A service purchased from the Telephone Company that lets you see
the number (or name) of the party calling you.
Call Waiting Caller ID (For FAX 2750 only)  If you subscribe to this
service from the Telephone Company, your fax machine will show the
Caller ID of a second call while you are on the telephone.  You can switch
back and forth between two calls. 
						

							186GLOSSARY
Cancel Job  Cancels a programmed job, like Delayed Fax or Polling.
CNG tones  The special tones (beeps) sent by fax machines during automatic
transmission to tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error)  An error during fax sending or
receiving, usually caused by line noise or static.
Coding Method  Method of coding the information contained in a document.
All fax machines must use a minimum standard of Modified Huffman
(MH).  Your fax machine is capable of greater compression methods,
Modified Read (MR) and Modified Modified Read (MMR), if the receiving
machine has the same capability.
Compatibility Group  The ability of one fax unit to communicate with
another.  Compatibility is assured between ITU-T Groups.
Contrast  Setting to compensate for dark or light documents, by lightening
dark documents or darkening light documents.
Cover Page  Prints a page at the other partyÕs machine that contains the
sender and recipientÕs name and fax number, number of pages and
comment. You can generate an electronic cover page at the other end with
pre-programmed information from memory or you can print a sample cover
page to fax with your document.
Cover Page Message  The comment that is on the Cover Page.  This is a
programmable feature.
Delayed Fax  Sends your fax at a later time that day.
Delayed Timer  You can program a certain time each day that all delayed
faxes will be sent on a first come first served basis.
Distinctive Ring  A service purchased from the Telephone Company that
provides another phone number on an existing phone line.  The Brother fax
machine uses the new number to simulate a dedicated fax line.
drum unit  A printing device for your fax machine .
Dual Access  Your fax machine can scan outgoing faxes or scheduled jobs
into memory at the same time it is sending a fax or receiving or printing an
incoming fax.
Easy Receive  Enables your fax machine to respond to CNG tones if you
interrupt a fax call by answering.
ECM (Error Correction Mode)  Detects errors during fax transmission and
resends the page(s) of the document that had an error.
Electronic Cover Page  A preprogrammed cover page that is transmitted
from the fax machineÕs memory, eliminating the need for making up cover
pages manually. 
						

							187GLOSSARY
Extension Phone  A telephone on the fax number that is plugged into a
separate wall jack.
External Phone  A TAD (telephone answering device) or telephone that is
plugged into the EXT jack of your fax machine.
F/T Ring Time  The length of time the fax machine rings (when the answer
mode setting is FAX/TEL) to notify you to pick up a voice call that it
answered.
Fax Forwarding  Sends a fax received into memory to another
preprogrammed fax number.
Fax Storage  Your fax machine can store faxes in memory for remote
retrieval.
FAX/TEL  You can receive faxes and telephone calls.  Do not use this mode if
you are using a telephone answering device (TAD).
fax tones  The signals sent by sending and receiving fax machines while
communicating information.
Fine Mode  Resolution is 196 x 203 dpi.  It is used for small print and graphs.
Function Mode  The programming mode for changing the settings of your
fax machine.
gray scale  The shades of gray available for copying and faxing photographs.
group number  A combination of One Touch and/or Speed Dial numbers that
are stored on a One Touch key for Broadcasting.
Interrupt  Temporarily puts a waiting job on hold while you perform another
operation.
interval  The preprogrammed time period between automatically printed
Activity Reports. You can print Activity Reports on demand without
interrupting this cycle.
LCD (liquid crystal display)  The display screen on the fax machine that
shows interactive messages during On-Screen Programming and defaults to
the date and time when the machine is idle.
manual fax  When you press 
HookÑORÑlift the handset so you can hear the
receiving fax machine answer before you press Start to begin transmission.
Memory Status Report  Shows how much memory is being used, how much
is left, and the type of messages in memory.
memory usage  Instructs the fax machine how to allocate the memory.
Multi-Function Link Pro  Turns your fax machine into a printer and scanner
and enables PC faxing using the fax machine. (Optional Brother software
application) 
						

							188GLOSSARY
NetCentricª FaxStorm Software application  Brings together the power
of the Internet and the reliability of Fax using Internet Faxing from your
desktop. (Included with the optional Multi-Function Link Pro Software.)
One Touch  Keys on the fax machine control panel where you can store
numbers for easy dialing. You must use a separate key for each number.
Out of Paper Reception  Receives faxes into the fax machineÕs memory
when the machine is out of paper.
Overseas Mode  Makes temporary changes to the fax tones to accommodate
noise and static on overseas phone lines.
Paging  This feature enables your fax unit to call your pager when a fax
message is received into its memory.
Pause  Allows you to place a 3.5 second delay in the dialing sequence stored
on One Touch and Speed Dial numbers.
Photo mode  A resolution setting that uses varying shades of gray for the best
representation of photographs.
polling  The process of a fax machine calling another fax machine to retrieve
waiting fax messages.
printer alarm  Audible alarm when the printer is not able to print.
print reduction  Reduces the size of incoming faxes.
Pulse  A form of dialing on a telephone line.
Remaining Jobs  You can check which jobs are waiting in memory and
cancel jobs individually.
remote access  The ability to access your fax machine remotely from a touch
tone phone.
remote activation  allows you to transfer a fax call, answered at an extension
phone, to the fax machine.
remote access code  The four-digit code that allows you to call and access
your fax machine from a remote location.
resolution  The number of vertical and horizontal lines per inch. See:
Standard, Super Fine, Fine and Photo.
Ring Delay  The number of rings before your fax machine answers an
incoming call.
Ring Volume  Volume setting for the fax machineÕs ring.
Rotary  A form of dialing on a telephone line.
scanning  The process of sending an electronic image of an original paper
document into your computer. (Available with software option)