Brother Ppf 3750 Plain Paper Laser Fax Owners Manual

							19FAX MACHINE SETUP AND CONNECTIONS
Connecting an External Telephone
Your fax machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone (or telephone
answering device) directly to your fax machine.
Connect the modular plug on the telephoneÕs line cord to the jack labeled
EXT. on the left side of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE,
and, if the fax machine handset is lifted, an alarm sounds. To disconnect the call
on the external phone and switch to the fax machine, press 
Hook.
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines
that pass incoming calls to each other if they are busy. The calls are usually
passed down or Òrolled overÓ to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence, so the call cannot roll away. Do not put the fax
machine on any of the other numbersÑwhen the other lines are busy and a
second fax call is received, the fax call would be transferred to a line that
does not have a fax machine. Your fax machine will work best on a
dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers
on the same wall outlet. The two phone numbers can be on separate jacks
(RJ11) or combined into one jack (RJ14). Your fax machine must be
plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and
appearance and both may contain four wires (black, red, green, yellow). To
test the type of jack, plug in a two-line phone and see if it can access both
lines. If it can, you must separate the line for your fax machine.
See
Easy Receive
p. 35 
						

							20CHAPTER TWO
Converting Telephone Wall  Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways
may require assistance from the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex
adapter into an RJ14 outlet. It separates the wires into two separate RJ11
jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax
machine into Line 2 of the triplex adapter.
 
RJ14
RJ11
Triplex Adapter
RJ14
Installing Fax Machine, External Two-Line TAD,
and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your fax machine must be isolated on one
line at both the wall jack and at the TAD. The most common connection is
to put the fax machine on Line 2. The back of the two-line TAD must have
two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You
will need at least three telephone line cords, the one that came with your fax
machine and two for your external two-line TAD. You will need a fourth
line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your fax machine.
2Plug one end of the telephone line cord for your fax machine into the
L2 jack of the triplex adapter. Plug the other end into the LINE jack on
the left side of the fax machine.
3Plug one end of the first telephone line cord for your TAD into the L1
jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack
of the two-line TAD. 
						

							21FAX MACHINE SETUP AND CONNECTIONS
4Plug one end of the second telephone line cord for your TAD into the
L2 jack of the two-line TAD. Plug the other end into the EXT. jack on
the left side of the fax machine.
Triplex Adapter
Two-Line Phone
Two-Line External TAD Fax Machine
You can keep two-line telephones on other wall outlets as always. There are
two ways to add a two-line telephone to the fax machineÕs wall outlet. You
can plug the telephone line cord from the two-line telephone into the L1+L2
jack of the triplex adapter.  Or, you can plug the two-line telephone into the
TEL jack of the two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively
simple to connect the fax machine to a key system or a PBX (Private Branch
Exchange), we suggest that you contact the company that installed your
telephone system and ask them to connect the fax machine for you. It is
advisable to have a separate line for the fax machine. You can then leave the
fax machine in FAX mode to receive faxes any time of day or night.
If the fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This prevents the
unit from being activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system.
If your line has more than two wires, proper connection of the fax machine
cannot be made.
See
Easy Receive
 p. 35 
						

							22CHAPTER TWO
If you are installing the fax machine to work with a PBX:
1It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported
first to the company that handles your PBX.
2If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer mode be set to MANUAL. All incoming
calls should initially be regarded as telephone calls.
3The fax machine may be used with either pulse or tone dialing telephone
service.
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, please see
the Troubleshooting and Maintenance chapter, page 89. 
						

							23
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions
your fax machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your fax machine.  All you need to do is
follow the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the function mode by pressing Function. When you enter the
function mode, your fax machine displays a list of main menu options from which
you can choose.  These options appear one after the other on the display.  Select
an option by pressing 
Set when the option appears on the screen.
You can ÒscrollÓ more quickly through options by pressing 
. When the screen
displays your selection, press 
Set. (Press  to scroll backward if you passed
your choice or to save key strokes. Both arrow keys show all options, in the
opposite order.)
Before you press 
Set, you can correct a mistake you made entering information in
a field using the dial pad. Use 
 to back up and then type over the incorrect
characters. When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function mode, press Stop.
See
 Using This
Manual
p. 1
3
CHAPTER THREE
On-Screen
Programming 
						

							24CHAPTER THREE
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about how
to proceed.  The display youÕll probably see most often is shown below, showing
you, when you place a document in the feeder, that you can dial a number and
send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program your fax machine, you can
perform most of the programming settings without the OwnerÕs Manual.  To help
you understand the function selections, options and settings that are found in
your fax programs, use the Function Selection Table below.
2. SETUP RECEIVE
Function Description Factory Set More Info
1. RING DELAYNumber of rings before fax RING DELAY: 04 p. 34
machine answers in FAX or
FAX/TEL mode.
2. F/T RING TIMESets the time for Òdouble ringÓ in 20 pp. 34Ð35
FAX/TEL mode.
3. EASY RECEIVEReceive fax messages without ON p. 35
pressing the Start key.
1. INITIAL SETUP
Function Description Factory Set More Info
1. TONE/PULSESelects dialing mode. TONE p. 27
2. DATE/TIMEEnter date and time for LCD 01/01 1999  00:00 pp. 27Ð28
display and heading on
transmissions.
3. STATION IDProgram name, fax number and Ñ pp. 28Ð30
telephone number to appear on
each transmitted page.
4. BEEPERAdjust volume level of beeper. LOW p. 31
5. SLEEP MODEConserves power 00 Min. p. 32
6. DELAYED TIMERSets the time of day that Ñ p. 32
delayed faxes will be sent. 
						

							25ON-SCREEN PROGRAMMING
5. INTERRUPT
Function Description   Factory Set More Info
Send a fax now, even if you have the p. 62
machine set to send a fax later, or if
you have it set for Polling.
4. REMAINING JOBS
Function Description   Factory Set More Info
Cancel a delayed fax or polling job. pp. 42, 51
3. SETUP SEND
Function Description Factory Set More Info
1. COVERPG SETUPAutomatically sends the cover OFF pp. 51Ð54
page you programmed.
2. COVERPAGE MSGProgram customized message for Ñ pp. 54Ð55
fax cover page.
3. CONTRASTChange lightness or darkness of a AUTO p. 55
fax you are sending.
4. RESOLUTIONAllows you to change resolutions STANDARD p. 60
page by page.
5. OVERSEAS MODEAdjusts for sometimes difficult OFF p. 56
overseas transmissions.
6. CALL RESERVEYou can send a fax, then speak. OFF pp. 57Ð58
7. DELAYED FAXSend documents later. Ñ p. 58
8. POLLED TXTurns Polling Transmission ON OFF p. 61
(or OFF).
9. REAL TIME TXNext Fax Only / ON / OFF OFF pp. 49Ð50
2. SETUP RECEIVE (continued)
Function Description Factory Set More Info
4. REMOTE CODEEnter code to activate or deactivate ON (51, #51) p. 39
machine from a remote location.
5.  REDUCTIONReduces size of image. AUTO p. 36
6. PAPERSelects size of paper for fax LETTER p. 37
receiving.
7. PRINT DENSITYMake prints darker or lighter. Ñ p. 37
8. POLLING RXTurns Polling Receive ON or OFF. OFF pp. 40Ð41
9. TONER SAVEIncreases life of toner cartridge. OFF p. 38
0. MF LINKTurn ON if PC is connected to fax ON p. 42
(Available if you have machine, for PC receiving of voice
purchased Multi-Function and fax messages.
Link Pro option only) 
						

							26CHAPTER THREE
8. REMOTE FAX OPT
Function Description Factory Set More Info
1. FAX FWD/PAGINGSet fax machine to forward fax OFF pp. 71Ð72
messages
ÑORÑto call your pager.
2. FAX STORAGEStore incoming faxes in memory OFF p. 73
for remote retrieval.
3. REMOTE ACCESSSet code for retrieving faxes. 159
p. 73
4. PRINT FAXPrint incoming faxes stored in the Ñ p. 39
memory.
7. PRINT REPORTS
Function Description Factory Set More Info
1. XMIT REPORTOFF pp. 79Ð80
2. ACT.REPORTPrint lists and reports INTERVAL:OFF pp. 79Ð80
3. ALL DIALof activity. Ñ pp. 79Ð80
4. TEL.  INDEX(Details in Chapter 10) Ñ pp. 79Ð80
5. USER SETTINGSÑ pp. 79Ð80
6. MEMORY STATUSÑ pp. 79Ð80
6. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIALDial numbers stored in memory Ñ pp. 63Ð64
by pressing only one key.
2. SPEED-DIALDial numbers stored in memory Ñ pp. 64Ð65
by pressing only three keys.
3. SETUP GROUPSSet up a Group number for Ñ pp. 65Ð66
broadcasting.
0. TEL  SERVICE
Function Description Factory Set More Info
1. DISTINCTIVEUse with telephone companyÕs OFF pp. 43Ð44
distinctive ringing service to
register the ring pattern on the
fax machine.
2. CALLER IDView or print a list of the last 30 Ñ pp. 45Ð46
Caller IDs stored in memory. 
						

							27
Getting Started
Setting Dialing Mode (Tone/Pulse)
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service. If you have pulse (rotary) dialing service, you need to change the
dialing mode.
1Press Function, 1, 1.
The screen prompts you to select TONE or PULSE.
DIALING:TONE?
DIALING:PULSE?
2Press  or  to select dialing mode.
3Press Set when the screen displays the dialing mode you want.
4Press Stop to exit.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All
other settings remain unaffected.
1Press Function, 1, 2.
The screen prompts you to enter the year.
ENTER YEAR:XX
4
CHAPTER FOUR
Initial Setup 
						

							28CHAPTER FOUR
2Enter the last two digits of the year. The screen displays your entry.
3Press Set. The screen prompts you to enter the month.
ENTER MONTH:XX
4Enter two digits for the month (for example, enter 09 for September, or
10 for October). The screen displays your entry.
5Press Set. The screen prompts you to enter the day.
ENTER DAY:XX
6Enter two digits for the day (for example, 06). The screen displays your
entry.
7Press Set. The screen prompts you to set the time.
ENTER TIME:XX:XX
8Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).
9Press Set.
10Press Stop. The screen now displays the date and time you set, and displays
it whenever the fax machine is standing by.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on all
fax pages you send.
1Press Function, 1, 3.
The screen prompts you to enter your fax number.
FAX:
2Enter your fax number (up to 20 digits). The screen displays your entry.
3Press Set. The screen prompts you to enter your telephone number.
TEL:
See
Composing
Electronic
Cover Page
p. 51
See
 Entering Text
p. 29