Brother Ppf 3750 Plain Paper Laser Fax Owners Manual

							59SETUP SEND
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax
numbers.  Using the 
Help/Broadcast key, you can include up to 24 One Touch
locations, up to 100 Speed Dial locations, and up to 50 manually dialed
numbers (maximum of 174 locations if you did not use up any locations for
Groups, access codes or credit card numbers).  However, available memory
will vary with the types of jobs in memory and the number of locations used
for broadcasting.  If you broadcast to more than the maximum locations
available, you will not be able to set up transmissions using dual access and
the timer.
The easiest way to broadcast is to press Group keys, you can include
One Touch, Speed Dial, and manually dialed numbers in the same
broadcast.  You must press 
Help/Broadcast between each of these locations.
Use the Telephone Index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
nTo stop the broadcasting in progress, press Stop.  The LCD display asks
if you want to cancel all locations or the location that is being sent.
nEnter the long dialing sequence numbers as you normally would, but
keep in mind that each key counts as one location, so the number of
locations you can call become limited.
nIf the line is busy or for some other reasons a connection could not be
made while broadcasting, the fax machine will redial the number
automatically.
nIf the memory is full, press Stop to abort the job or press Start to send
the portion that is in the memory (if more than one page has been
scanned).
1Insert the document into the feeder.
2Enter a number using One Touch, Speed Dial, Group number, Tel-index
or the dial pad.
Example: Group number
3  Press Help/Broadcast.  You will be prompted to press the next number.
4Enter the next number.
Example: Speed Dial
5Press Help/Broadcast.
See
Setting Up
Groups for
Broadcasting
p. 65 
						

							60CHAPTER SIX
6Enter the next fax number.
Example: Manual dialing, using the dial pad.
7Press Start.
Your fax machine will read the document into memory and then start
sending faxes to all the numbers you entered.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the
fax youÕre sending.  This could be useful if youÕre sending a fax with photos
and letters, or some pages with small print and others with normal print.
Resolution settings return to STANDARD after the fax is sent.
1Insert the document in the feeder.
Press 
Function, 3, 4.
2Use  or  to select resolution for page 1, then press Set.
3Repeat Step 2 for subsequent pages.
4Press Stop when youÕre finished.
The screen displays
 
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
5Press 1 if you want to select additional settings. The display returns to
the SETUP SEND menuÑORÑPress 
2 if you are finished choosing
settings.
6Enter the fax number youÕre calling.
7Press Start.
If you want to copy a document using multiple resolutions, press Copy in
Step 6. 
						

							61SETUP SEND
Setting Up Polling Transmit
Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.
1Place the document to be retrieved in the feeder.
2Press Function, 3, 8.
The screen displays
POLLED TX:OFF?
SELECT  & SET
3Press  or  to choose ON.
4Press Set. The screen displays
1.DOC 2.MEMORY
5Press 1 to select DOC if you want your fax machine to scan the
printed document at the time it is polledÑORÑPress 
2 to select
MEMORY.
 
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
6Press 1 if you want to select additional settings. The display returns to
the SETUP SEND menuÑORÑPress 
2 if you are finished choosing
settings and go to Step 7.
7Press Start.
If you pressed 1 in Step 5, the printed document remains in the document
feeder until your fax machine is polled.  However, you can ÒinterruptÓ it to
send another fax.
See
Interrupting
Delayed Fax
and Polling
Transmit Jobs
p. 62 
						

							62CHAPTER SIX
Interrupting Delayed Fax and Polling Transmit Jobs
You can send a fax or make a copy now, even if you have the fax machine
set to send a fax later or to be polled. However, you cannot use automatic
redial or the Function mode.
1Press Function, 5.
2Wait 2 seconds, then remove the documents that are waiting in the
feeder.
INSERT DOCUMENT
3Place the ÒnewÓ document you want to send now in the feeder.
4Enter the new fax number for the documents you want to send now.
5Press Start.
6After the transmission is finished, place the ÒoldÓ documents back into
the feeder.
7Press Function, 5 to restore the Delayed Fax and/or Polling. 
						

							63
Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing: One Touch,
Speed Dial, and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
You can store 24 fax/phone numbers that you can dial by pressing one key.  To
access numbers 13 to 24, hold down the Shift key.You also can store names with
these numbers. When you press a
 One Touch dial location, the screen displays the
name or number as the call is dialed.
One Touch keys are not the dial pad keys. They are the 12 keys (numbers
01Ð24) located to the right of the dial pad.
1Press Function, 6, 1.
2Press the One Touch key where you want to store a number. (One Touch
key 
01 has been pre-programmed for Brother Fax-Back System (USA
only). You can override it if you wish.) The screen displays the location
you selected.
3Enter a number (up to 20 digits). If you want to enter a pause in the
dialing sequence (for example, to access an outside line), press
Redial/Pause as youÕre entering digits. Pressing Redial/Pause enters a 3.5
second pause when the number is dialed, and a dash appears on the
screen.
4Press Set. The screen prompts you to enter a name for this number.
NAME:
See
One Touch
Dialing
p. 68
See
ALL DIAL
Report
p. 79
7
CHAPTER SEVEN
Setup Auto  Dial
Numbers
See
Changing
One Touch
and
Speed Dial
Numbers
p. 65 
						

							64CHAPTER SEVEN
5Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 29 to help you enter lettersÑORÑGo to Step 6 to store
the number without a name.
6Press Set. The screen prompts you to select the type of number this is. Use
 or to select the type you want.
FA XA fax only number
TELA telephone (voice) number
FAX/TELBoth a fax and telephone (voice) number
7Press Set.
8Return to Step 2 to store another One-Touch numberÑORÑPress Stop to exit.
When you dial an AUTO DIAL number, the screen displays the name youÕve
stored, or, if you havenÕt stored a name, the number youÕve stored.
If you need to store a longer pause than 3.5 seconds, press Redial/Pause two or
more times.
Even if you lose electrical power, numbers stored in memory will not be lost.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only three
keys. There are 100 Speed Dial locations. Even if you lose electrical power,
numbers stored in memory will not be lost.
1Press Function, 6, 2.
The screen prompts you to enter a location.
  
SPEED-DIAL? #
2Use the dial pad to enter a two-digit location (00Ð99).
3Press Set. The screen displays your entry, then prompts you to enter the
number youÕre storing.
              
#05:
ENTER & SET
4Enter the number (up to 20 digits).
5Press Set. The screen now prompts you to store a name with this number.
  
NAME:
See
Speed Dialing
p. 68
See
ALL DIAL
Report
p. 79 
						

							65SETUP AUTO DIAL NUMBERS
6Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 29 to help you enter lettersÑORÑPress 
Set and go to Step 8
to store the number without a name.
7Press Set.
8The screen prompts you to select the type of number this is. Use  or 
to select the type you want.
FA XA fax number
TELA telephone (voice) number
FAX/TELBoth a fax and telephone number
9Press Set.
10Return to Step 2 to store another Speed Dial numberÑORÑPress Stop to exit.
Even if you lose electrical power, numbers stored in memory will not be lost.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there, then
prompts you to either
1. CHANGEÑORÑ2. EXIT.
1Press 1 to change the number stored, or press 2 to exit without making a
change.
2Enter a new number.
nIf you want to erase the number, press Clear when the cursor is to the left
of the digits.
nIf you want to change a digit, use  or  to position the cursor under
the digit you want to change, then type over it.
3Follow the directions from Step 4 in Storing One Touch Numbers or Step 5
in Storing Speed Dial Numbers.
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing
only one One Touch key (Broadcasting).  First, youÕll need to store each fax
number as a One Touch or Speed Dial number.  Then, you can combine them into
a Group.  Each Group uses up a One Touch key.  Finally, you can have up to six
small Groups, or you can assign up to 123 numbers to one large Group. 
						

							66CHAPTER SEVEN
You can include up to 23 One Touch locations, and up to 100 speed Dial
locations.  If you broadcast to more than the maximum locations available,
you will be unable to set up transmissions using Dual Access and the Timer.
1Press Function, 6, 3.
The screen displays
              
SELECT ONE-TOUCH
2Select a One Touch key where you wish to store the Group number.
(For example, press One Touch key 
02 for Group 1).
          
SETUP GROUP:GO
ENTER & SET
3Use the dial pad to enter the Group number. (For example, press 1 for
Group 1).
4Press Set.
5To include One Touch or Speed Dial numbers in the Group, enter them
as if you were dialing. For example, for One Touch key 
05, press One
Touch key 
05. For Speed Dial location 09, press Speed Dial, then press
0, 9 on the dial pad. The display shows 05, #09.
  
G01:*O5#O9
6Press Set.  The screen prompts you to enter a name.
              
NAME:
ENTER & SET
7Use the dial pad and the chart on page 29 to enter a name for the group
(for example, NEW CLIENTS).
8Press Set.
9Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers.  See Chapter 10,
Printing Reports.
Even if you lose electrical power, numbers stored in memory will not be lost.
See
Storing
One Touch Dial
Numbers
p. 63
and
Storing Speed
Dial Numbers
p. 64
and
Broadcasting
p. 59 
						

							Dialing Options
You can use your fax machine to make voice telephone calls by dialing
manually, or by using Tel-index, One Touch or Speed Dial memory.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, dial the call using the dial pad.
3If you pressed Hook to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party wonÕt
be able to hear you unless you pick up the handset.)
4To hang up, replace the handset.
67
8
CHAPTER EIGHT
Telephone 
Operations 
						

							68CHAPTER EIGHT
One Touch  Dialing
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, press the One Touch key of the location you
want to call.
3If you pressed Hook to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party wonÕt
be able to hear you unless you pickup the handset.)
4To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, you
hear a warning sound, and screen displays NOT REGISTERED. The
display returns to normal after 2 seconds.
If you are sending a fax, press 
Start after pressing the One Touch key.  If
you picked up the handset, press 
Start when receiving the fax machine
answers with fax tones.
Speed Dialing
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, press Speed Dial, then press the two-digit
Speed Dial number.
3If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party wonÕt be able to
hear you unless you pickup the handset.)
4To hang up, replace the handset.
If you are sending a fax, press 
Start  after pressing the Speed Dial number.
If you picked up the handset, press 
Start when the receiving fax machine
answers with fax tones.
See
Storing Speed
Dial Numbers
p. 64
See
Storing One
Touch Dial
Numbers
p. 63