HP 6500 A Manual

							
If you encounter problems setting up the device with optional equipment, contact your
local service provider or vendor for further assistance.
Case K: Shared voice/fax line with computer dial-up modem and voice mail
If you receive both voice calls and fax calls at the same phone number, use a computer
dial-up modem on the same phone line, and subscribe to a voice mail service through
your telephone company, set up the device as described in this section.
NOTE:You cannot receive faxes  automatically if you have a voice mail service at
the same phone number you use for fax calls. You must receive faxes manually; this
means you must be available to respond in pe rson to incoming fax calls. If you want
to receive faxes automaticall y instead, contact your telephone company to subscribe
to a distinctive ring service, or to obtain a separate phone line for faxing.
Since your computer dial-up modem shares the phone line with the device, you cannot
use both your modem and the device simultaneously. For example, you cannot use the
device for faxing if you are using your computer dial-up modem to send an e-mail or
access the Internet.
There are two different ways to set up the device with your computer based on the number
of phone ports on your computer. Before you begin, check your computer to see if it has
one or two phone ports.
• If your computer has only one phone port, you will need to purchase a parallel splitter (also called a coupler), as shown below. (A parallel splitter has one RJ-11 port on the
front and two RJ-11 ports on the back. Do not use a two-line phone splitter, a serial
splitter, or a parallel splitter which has two RJ-11 ports on the front and a plug on the
back.)
Figure 8-12 Example of a parallel splitter
• If your computer has two phone ports, set up the device as described below.
Figure 8-13 Back view of the device
Set up faxing for the device  127 
						

							
1Telephone wall jack
2Use the phone cord supplied in the box with the device to connect to the
1-LINE port
You might need to connect the supplied phone cord to the adapter
provided for your country/region.
3Parallel splitter
4Computer with modem
5Telephone
To set up the device on the same phone line as a computer with two phone ports
1.Remove the white plug from the port labeled 2-EXT on the back of the device.
2. Find the phone cord that connects from the back of your computer (your computer
dial-up modem) to a telephone wall jack. Disconnect the cord from the telephone wall
jack and plug it into the port labeled 2-EXT on the back of the device.
3. Connect a phone to the OUT port on the back of your computer dial-up modem.
4. Using the phone cord supplied in the box with the device, connect one end to your
telephone wall jack, then connect the other end to the port labeled 1-LINE on the back
of the device.
NOTE: You might need to connect the supplied phone cord to the adapter
provided for your country/region.
If you do not use the supplied cord to connect from the telephone wall jack to the
device, you might not be able to fax  successfully. This special phone cord is
different from the phone cords you might already have in your home or office.
5. If your modem software is set to receive faxes to your computer automatically, turn
off that setting.
NOTE: If you do not turn off the automatic fax reception setting in your modem
software, the device will not  be able to receive faxes.
6.Turn off the  Auto Answer  setting.
7. Run a fax test.
You must be available to respond in person to incoming fax calls, or the device cannot
receive faxes.
If you encounter problems setting up the device with optional equipment, contact your
local service provider or vendor for further assistance.
Serial-type fax setup
For information on setting up  the device for faxing using a serial-type phone system, see
the Fax Configuration Web site for your country/region.
Austriawww.hp.com/at/faxconfig
Germanywww.hp.com/de/faxconfig
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128 Configure and manage 
						

							
Switzerland (French)www.hp.com/ch/fr/faxconfig
Switzerland (German)www.hp.com/ch/de/faxconfig
United Kingdomwww.hp.com/uk/faxconfig
Finlandwww.hp.fi/faxconfig
Denmarkwww.hp.dk/faxconfig
Swedenwww.hp.se/faxconfig
Norwaywww.hp.no/faxconfig
Netherlandswww.hp.nl/faxconfig
Belgium (Dutch)www.hp.be/nl/faxconfig
Belguim (French)www.hp.be/fr/faxconfig
Portugalwww.hp.pt/faxconfig
Spainwww.hp.es/faxconfig
Francewww.hp.com/fr/faxconfig
Irelandwww.hp.com/ie/faxconfig
Italywww.hp.com/it/faxconfig
Configure the device (Windows)
NOTE:Microsoft Internet Explorer 6.0 or higher must be installed on the computer
system to run the installation program.
In addition, you must have administrator privileges to install a printer driver on
Windows 2000, Windows XP, or Windows Vista.
When setting up the device, HP recommends that you connect it after you install the
software because the installation program is designed to provide you with the easiest
setup experience. However, if you have connected the cable first, see 
Connect the device
before installing the software .
This section contains the following topics:
•
Direct connection
•
Network connection
Direct connection
You can connect the device directly to your computer using a USB cable.
NOTE: If you install the device software and connect the device to a computer
running Windows, you can connect additional devices to the same computer with USB
cables without reinstalli ng the device software.
When setting up the device, HP recommends that you connect the device after you install
the software because the installation program is designed to provide you with the easiest
(continued)
Configure the device (Windows) 129 
						

							
setup experience. However, if you have connected the cable first, see Connect the device
before installing the software.
This section contains the following topics:
•
Install the software before co nnecting the device (recommended)
•
Connect the device before installing the software
•
Share the device on a locally shared network
Install the software before connecting the device (recommended)
To install the software
1. Close any applications that are running.
2. Insert the Starter CD into the CD drive. The CD menu runs automatically. If the CD
menu does not start automatically, double-click the setup icon on the Starter CD.
3. On the CD menu, click  Install USB-Connected Device  or Install Network/Wireless
Device  and follow the onscreen instructions.
4. When prompted, turn on the device and connect it to the computer using a USB cable.
The  Found New Hardware  wizard appears on the computer screen, and the device
icon is created in the Printers folder.
NOTE: You may connect the USB cable at a later time when you need to use the
device.
You can also share the device with other computers using a simple form of networking
known as locally shared networking. For more information, see 
Share the device on
a locally shared network .
Connect the device before installing the software
If you connected the device to the computer before installing the device software, the
Found New Hardware wizard displays on the computer screen.
NOTE:If you turned on the device, do not turn it off or unplug the cable from the
device while the installation program is running. If you do so, the installation program
will not finish.
To connect the device
1. In the  Found New Hardware  dialog box that displays methods for locating the printer
driver, select the Advanced option, and then click  Next.
NOTE: Do not allow the  Found New Hardware  wizard to perform an automatic
search for the printer driver.
2. Select the check box for specifying the driver location, and ensure that the other check
boxes are clear.
3. Insert the Starter CD into the CD drive. If the CD menu appears, close it.
4. Browse to locate the root directory on the Starter CD (for example, D), and then click
OK.
5. Click  Next and follow the onscreen instructions.
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130 Configure and manage 
						

							
6.Click  Finish  to close the  Found New Hardware  wizard. The wizard automatically
starts the installation program (this might take a short while).
7. Complete the installation process.
NOTE: You can also share the device with other computers using a simple form of
networking known as locally shared networking. For more information, see 
Share the
device on a  locally shared network .
Share the device on a locally shared network
In a locally shared network, the device is connected directly to the USB connector of a
selected computer (known as the server) an d is shared by other computers (clients).
NOTE:When sharing a directly connected device, use the computer with the newest
operating system as the server. For exam ple, if you have a computer running
Windows XP and another computer running an older version of Windows, use the
computer running Windows XP as the server.
Use this configuration only in small groups or when usage is low. The connected
computer is slowed down when many users print to the device.
Only the printing function is shared. Scan and Copy functions are not shared.
To share the device
1. Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click  Start, click  Control Panel , and then double-click  Printers.
2. Right-click the device icon, click  Properties, and then click the  Sharing tab.
3. Click the option to share the device, and give it a share name.
4. To share the device with client computers that use other versions of Windows, click
Additional Drivers  to install those drivers as a convenience to the users. You must
have the Starter CD in your CD drive.
Network connection
If the device has network capability, it can be shared in a network environment by
connecting it directly to the network. This type of connection offers the ability to manage
the device using the embedded Web server from any computer on the network.
NOTE: Microsoft Internet Explorer 6.0, or higher, must be installed on the computer
system to run the installation program.
Configure the device (Windows) 131 
						

							
Choose the installation option for the type of network you have:
•Client/server network:  If your network has a computer acting as a dedicated print
server, install the device software on the server, and then install the device software
on the client computers. For more information see 
To install the device on a
network  and To install the device soft ware on client computers . This method does not
allow you to share the full functionality of the device. Client computers can only print
from the device.
• Peer-to-peer network:  If you have a peer-to-peer network (a network without a
dedicated print server), install the software on the computers that will be using the
device. For more  information, see 
To install the device on a network .
In addition, you can connect to a network printer on both types of networks using the  Add
Printer  wizard in Windows. For  more information, see 
To install the printer driver using
Add Printer.
This section contains the following topics:
•
To install the device on a network
•
To install the device software on client computers
•
To install the printer driver using Add Printer
To install the device on a network
Use the following steps to install the device software in the following networking
scenarios:
You have a peer-to-peer network (a network without a dedicated print server)
1. Remove the protective cover from the devices network port and connect the device
to the network.
2. Insert the Starter CD into the CD drive. The CD menu starts automatically. If the CD
menu does not start automatically, browse to the CD drive of the computer and
double-click  Setup.exe.
3. Click  Install USB-Connected Device  or Install Network/Wireless device .
4. Follow the onscreen instructions to complete the installation.
NOTE: To share the device with Windows client computers, see To install the device
software on client computers  and Share the device on a locally shared network .
To install the device software on client computers
After printer drivers are installed on the comput er that is acting as the print server, the
printing functionality can be shared. Individual Windows users who want to use the
network device must inst all the software on their computers (clients).
A client computer can connect to the device in the following ways:
• In the Printers folder, double-click the  Add Printer icon and follow the instructions for
a network installation. For more information, see 
To install the printer driver using Add
Printer .
• On the network, browse to the device and drag it to your Printers folder.
• Add the device and install the software from the INF file on your network. On the Starter CD, the INF files are stored in the root directory of the CD.
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132 Configure and manage 
						

							
To install the printer driver using Add Printer
1.Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click  Start, click  Control Panel , and then double-click  Printers.
2. Double-click  Add Printer, and then click  Next.
3. Select  Network Printer  or Network Printer Server .
4. Click  Next.
5. Do one of the following:
Type in the network path or queue name of the shared device, and then click  Next.
Click  Have Disk  when prompted to select the device model.
Click  Next and locate the device in the list of shared printers.
6. Click  Next and follow the onscreen instructions to complete the installation.
Configure the device (Mac OS X)
You can use the device with a single Macintosh computer using a USB cable, or you can
share it among other users on a network.
This section contains the following topics:
•
Install the software for net work or direct connection
•
Share the device on a locally shared network
Install the software for network or direct connection
To install the software for a direct connection
1. Insert the Starter CD into the CD drive.
2. Double-click  HP Installer and follow the onscreen instructions.
3. When prompted, connect the device to your computer with a USB cable.
4. If necessary, share the device with other Macintosh computer users.
•Direct connection:  Share the device with the other Macintosh computer users.
For more information, see 
Share the device on a locally shared network .
• Network connection:  Individual Macintosh computer users who want to use the
device on the network must install the device software on their computers.
To install the software for a network connection
1. Remove the protective cover from the devices network port and connect the device
to the network.
2. Insert the Starter CD into the CD drive.
3. Double-click  HP Installer, and then follow the onscreen instructions.
4. On the  Connection Type  screen, select Wired network/Wireless , and then click
Next .
5. Follow the onscreen instructions to complete the installation.
Share the device on a locally shared network
When you connect the device directly, you can share it with other computers using a
simple form of networking known as Printer S haring. Use this Printer Sharing only in small
Configure the device (Mac OS X) 133 
						

							
groups or when usage is low. The connected computer is slowed down when many users
print to the device.
Basic requirements for sharing in Mac OS X environment include the following items:
• The Macintosh computers must be communicating on the network using TCP/IP, andthey must have IP addresses. (AppleTalk is not supported.)
• The device that is being shared must be connected to a built-in USB port on the host Macintosh computer.
• Both the host Macintosh computer and the client Macintosh computers that are using the shared device must have the driver or PP D for the device that is installed. (You
can run the installation program to install the device sharing software and associated
Help files.)
For more information about USB device sharing, see the support information on the Apple
Web site (
www.apple.com ) or the Apple Macintosh Help on the computer.
NOTE:Printer Sharing is supported in Mac OS X (v10.4 and higher).
NOTE:Printer Sharing must be enabled on the host and client computers. Open
System Preferences , select Sharing , and then click  Printer Sharing .
To share the device among computers running Mac OS X
1.Turn on printer sharing on all Macintosh computers (host and clients) that are
connected to the printer.
Open  System Preferences , click Print & Fax , select the printer you want to share
from the list on the left, and then check  Share this printer.
2. To print from the other Macintosh computers (the clients) on the network, do the
following:
a. Click  File, and then select  Page Setup in the document you want to print.
b . In the drop-down menu next to  Format for, select Shared Printers , and then
select your device.
c . Select the  Paper Size, and then click  OK.
d . In the document, click  File, and then select  Print.
e . From the drop-down menu next to  Printer, select  Shared Printers , and then
select your device.
f . Make additional settings, if necessary, and then click  Print.
Set up the device for wire less communication (some
models only)
You may set up the device fo r wireless communication using one of the following ways:
Setup methodInfrastructure
wireless
communicationAd hoc wireless
communication*
USB cable (recommended)
For more information, see 
To set up wirelesscommunication using the installer (Mac OS X)  or To
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134 Configure and manage 
						

							
set up wireless communication using the installer(Windows).
Network Toolbox 
NOTE:If you encounter problems, see Solve wireless problems (some models
only).
Make sure the device is not connected to the network using a network cable.
The sending device must have built-in 802.11 capabilities or an 802.11 wireless card
installed.
The device and the computers that use it must be on the same subnet.
Before installing the device software, you may wish to find out the settings of your network.
Obtain the information from your system admi nistrators, or complete the following tasks:
• Obtain your networks network name or Service Set Identifier (SSID) and communication mode (infrastructure or ad hoc) from the configuration utility for the
networks wireless access point (WAP ) or the computers network card.
• Find out the type of encryption your network uses, such as Wired Equivalent Privacy (WEP).
• Find out the security password or  encryption key of the wireless device.
This section contains the following topics:
•
Understand 802.11 wireless network settings
•
To set up wireless co mmunication using the installer (Windows)
•
To set up wireless communication using the installer (Mac OS X)
•
To set up wireless communication using the device control panel with wireless setup
wizard
•
To turn off wireless communication
•
Connect the device using an ad hoc wireless network connection
•
Guidelines for reducing interference on a wireless network
•
Configure your firewall to work with HP devices
•
Change the connection method
•
Guidelines for ensuring  wireless network security
Understand 802.11 wireless network settings
Network name (SSID)
By default, the device looks for the wireless network name or SSID named hpsetup.
Your network may have a different SSID.
Communication mode
(continued)
Set up the device for wireless communication (some models only) 135 
						

							
There are two communication mode options:
•Ad hoc:  On an ad hoc network, the device is set to ad hoc communication mode and
communicates directly with other wireless devices without the use of a wireless
access point, such as a wireless router or Apple AirPort Base Station.
All devices on the ad hoc network must:
◦ Be 802.11 compatible
◦ Have ad hoc as the communication mode
◦ Have the same network name (SSID)
◦ Be on the same subnet and same channel
◦ Have the same 802.11 security settings
• Infrastructure  (recommended):  On an infrastructure network, the device is set to
infrastructure communication mode and communicates with other devices on the
network, whether the devices are wired or wireless, through a wireless access point,
such as a router or Apple AirPort Base Station.
Security settings
NOTE: For the available settings for the device, see Understand the network
configuration page .
For more information on  wireless security, visit 
www.wifi.org.
•Network authentication:  The devices factory default setting is Open, which does
not require security for authorization or encryption. The other possible values are
OpenThenShared, Share d, and WPA-PSK (Wi-Fi
® Protected Access Pre-Shared
Key).
WPA increases the level of over-the-air data protection and access control on existing
and future Wi-Fi networks. It addresses all known weaknesses of WEP, the original
native security mechanism in the 802.11 standard.
WPA2 is the second generation of WPA security; it provides enterprise and consumer
Wi-Fi users with a high level of assurance that only authorized users can access their
wireless networks.
• Data encryption:
◦Wired Equivalent Privacy (WEP) provides security by encrypting data sent over
radio waves from one wireless device to another wireless device. Devices on a
WEP-enabled network use WEP keys to encode data. If your network uses WEP,
you must know the WEP key(s) it uses.
◦ WPA uses the Temporal Key Integrity Protocol (TKIP) for encryption and employs
802.1X authentication with one of the standard Extensible Authentication Protocol
(EAP) types av ailable today.
◦ WPA2 provides a new encryption scheme, the Advanced Encryption Standard
(AES). AES is defined in  counter cipher-block chaining  mode (CCM) and supports
the Independent Basic Service Set (IBSS)  to enable security between client
workstations operating in ad hoc mode.
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136 Configure and manage