HP 6500 A Manual

							
For more information, see the onscreen help that came with the scanning software.
Edit a scanned document using optical character recognition (OCR) software
You can use OCR software to import scanned text into your preferred word-processing
program for editing. This allows you to edit letters, newspaper clippings, and many other
documents.
You can specify the word-processing program that you want to use for editing. If the word-
processing icon is not present or active, either you do not have word-processing software
installed on your computer, or the scanner software did not recognize the program during
the installation. See the onscreen Help for the HP Solution Center for information about
how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always
converted to black-and-white text before being sent to OCR. Thus, all text in the final
document is in black and white, regardless of the original color.
Because of the complexity of  some word-processing programs and their interaction with
the device, it is sometimes preferable to scan to a text editor, such as Wordpad (Windows)
or TextEdit (Mac OS X), and then cut and paste the text into the preferred word-
processing program.
Change scan settings
To change scan settings
• Windows : Open the HP Solution Center, select  Settings, select Scan Settings and
Preferences , then select from the available options and make your selections.
• HP Device Manager (Mac OS X) : Launch HP Device Manager , click Information
and Settings , and then select  Scan Preferences  from the drop-down list.
Cancel a scan job
To cancel a scan job, press  Cancel on the device control panel.
Cancel a scan job 47 
						

							
5 Work with memory devices
The device comes with a memory card reader that can read several types of digital
camera memory cards. You can print an index sheet, which shows thumbnail views of
photos that are stored on a memory card.
This section contains the following topics:
•
Insert a memory card
•
Print DPOF photos
•
Print Selected Photos
•
View photos
•
Print an index sheet from the device control panel
•
Save photos to your computer
•
Use Photo Fix tools
•
Use Red Eye Removal
•
Use Date Stamp
•
Set New Defaults
Insert a memory card
If your digital camera uses a memory card to store photos, you can insert the memory
card into the devi ce to print or save your photos.
CAUTION:Attempting to remove a memory card while it is being accessed can
damage files on the card. You can safely remove a card only when the photo light is
not blinking. Also, never insert more than one memory card at a time as this can also
damage files on the memory cards.
NOTE: The device does not support encrypted memory cards.
The device supports the memory cards described below. Each type of memory card can
only be inserted in the appropriate slot for that card.
48 Work with memory devices 
						

							
1Memory Stick, Memory Stick Duo, and Memory Stick Pro
2xD
Secure Digital, Secure MMC.
Reduced-Size MultiMediaCard RS - MMCmobile, miniSD, (all require adapters that must be
purchased separately)
To insert a memory card
1.Turn the memory card so that the label faces up, and the contacts are facing the
device.
2. Insert the memory card  into the corresponding memory card slot.
NOTE:You cannot insert more than one memory card in the device.
Print DPOF photos
Camera-selected photos are photos you marked for printing with your digital camera.
Depending on your camera, the camera might identify page layout, number of copies,
rotation, and other print settings.
The device supports the Digital Print Order Format (DPOF) file format 1.1, so you do not
have to reselect the photos to print.
When you print camera-selected photos, the device print settings do not apply; the DPOF
settings for page layout and number of copies override those of the device.
NOTE:Not all digital cameras enable you to tag your photos for printing. See the
documentation that came with your digital camera to see if your camera supports
DPOF file format 1.1.
Print DPOF photos 49 
						

							
To print camera-selected photos using the DPOF standard
1.Insert your memory card into the appropriate slot on the device.
2. When prompted, do one of the following:
•Press  OK to print all DPOF-tagged photos.
The device prints all DPOF-tagged photos.
• Press the arrow keys to highlight  No, and then press  OK.
This bypasses DPOF printing.
Print Selected Photos
The  Select Photos  function is only available if the memory card does not contain DPOF
content.
To print selected photos
1. Insert your memory card into the appropriate slot on the device.
2. When prompted, press the  Photo button repeatedly until the  Selected Photos is
displayed.
3. Do one of the following:
▲Press 
 to select  All, and then press  OK to print all the photos on the memory
card.
a .Press 
 to select  Custom, and then press  OK to select and print selected photos
on the memory card.
b . Press the arrow keys to scroll through the photos, and press  OK to select photos.
c .Press  PRINT PHOTOS  to begin printing.
View photos
You can view photos using the HP Solution Center.
This section contains the following topics:
•
View photos using your computer
View photos using your computer
You can view and edit photos using the software that came with your device.
For more information, see the onscreen help that came with the software.
Print an index sheet from  the device control panel
NOTE:From the device, you can only access JPEG and TIFF image files. To print
other types of files, transfer the files from your memory card to your computer and
use the HP Solution Center.
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50 Work with memory devices 
						

							
To print an index sheet
1.Insert a memory card into the appropriate slot on the device.
2. Press the  Photo button.
3. Press the right arrow ke y repeatedly to select Index Sheet.
4. Press  OK.
Save photos to your computer
After you take photos with your digital camera, you can print them immediately or save
them to your computer. To save the photos  to your computer, remove the memory card
from your digital camera and insert it in the appropriate memory card slot on the device.
To save photos
NOTE: Use these instructions only when you are using a network connection. If you
are using a USB connection, then a dialog box will automatically appear on the
computer when you insert the memory card in the device.
1. Insert a memory card into the appropriate slot on the device.
The  Photo  menu opens automatically.
2. Press the arrow keys and select  Yes, and then press  OK to select it.
3. Press the arrow keys and select  Transfer To:, and then select the name of your
computer.
4. Follow the onscreen prompts on your computer to save the photos to your computer.
Use Photo Fix tools
When turned on, Photo Fix applies the following technologies to all the photos printed
from a memory card.
NOTE: The default state for this feature is  On
• Photo Brightening
• Adaptive Lighting enhances the contrast to make printed images appear better. This
enhancement can make dark images appear brighter.
• Smart Focus sharpens the image to make it appear sharper.
To turn on Photo Fix
1. Insert your memory card into the appropriate slot on the device.
2. When prompted, press the  Photo button repeatedly until the  Photo Fix is displayed.
3. Press 
 to select  On, and then press  OK.
Use Red Eye Removal
Use this function to remove red eye from photos that you print from a memory card.
NOTE: The default state for this feature is  On
Use Red Eye Removal 51 
						

							
To turn on Red Eye Removal
1.Insert your memory card into the appropriate slot on the device.
2. When prompted, press the  Photo button repeatedly until the  Red Eye Removal is
displayed.
3. Press 
 to select  On, and then press  OK.
Use Date Stamp
Use this function to add a time and/or date stamp to the top of photos that you print from
a memory card. The date is based upon the EXIF tag stored in each photo. This function
does not alter the photo.
NOTE: The default state for this feature is  Off
To turn on Date Stamp
1.Insert your memory card into the appropriate slot on the device.
2. When prompted, press the  Photo button repeatedly until the  Date Stamp is
displayed.
3. Press 
 to select one of the following, and then press  OK.
• Date Only  — This prints only the date
• Date and Time  — This prints the time in 24–hour format and the date.
Set New Defaults
If you have made changes to the print settings and want to apply them to all future print
jobs, use the Set New Defaults feature.
To set new defaults
1.Make the changes to other features.
2. Press the  Photo button repeatedly until the  Set New Defaults is displayed.
3. Press 
 to select  Yes, and then press  OK.
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52 Work with memory devices 
						

							
6Fax
You can use the device to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly and
easily to frequently used numbers. From the device control panel, you can also set a
number of fax options, such as resolution and the contrast between lightness and
darkness on the  faxes you send.
If the device is directly connected to a computer, you can use the HP Solution Center
software to perform fax procedures that are not available from the device control panel.
For more information, see 
Use the HP Solution Center (Windows) .
NOTE:Before you begin faxing, make sure you have set up the device properly for
faxing. You might have already done this as part of the initial setup, by using either
the device control panel or the software that came with the device. You can verify the
fax is set up correctly by ru nning the fax setup test from the device control panel. To
run the fax test, press  Setup, select  Tools, select  Run fax test , and then press
OK .
Many fax setups can be managed through the embedded Web server. For more
information, see 
Embedded Web server .
This section contains the following topics:
•
Send a fax
•
Receive a fax
•
Change fax settings
•
Set up speed-dial entries
•
Fax over Internet Protocol (FoIP)
•
Test fax setup
•
Use reports
•
Cancel a fax
Send a fax
You can send a fax in a variety of ways. Using the device control panel, you can send a
black-and-white or color fax. You can also send a fax manually from an attached phone.
This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
•
Send a basic fax
•
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Send a fax from memory
•
Schedule a fax to send later
•
Send a fax to multiple recipients
•
Send a color original fax
Fax 53 
						

							
•Change the fax resolution and Lighter / Darker settings
•
Send a fax in Error Correction Mode
Send a basic fax
You can easily send a single- or multiple-page black-and-white fax by using the device
control panel.
NOTE: If you need printed confirmation that  your faxes were successfully sent,
enable fax confirmation  before sending any faxes. For more information, see 
Print
fax confirmati on reports.
TIP:You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a basic fax from the device control panel
1. Load your originals. For additional information, see 
Load originals .
2. Enter the fax number by using the keypad, press  Speed Dial or a one-touch speed
dial button (some models only) to select a speed dial, or press  Redial/Pause to redial
the last number dialed.
TIP: To add a pause in the fax number you are entering, press  Redial/Pause,
or press the  Symbols (*)  button repeatedly, until a dash ( -) appears on the display.
3. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder , it
sends the document to the number you entered.
TIP: If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient before
you send the fax. This is useful if you want to inform the recipient that you are going to
send them a fax before sending it. When you send a fax manually, you can hear the dial
tones, telephone prompts, or other sounds through the handset on your telephone. This
makes it easy for you to use a  calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer
the phone, or the fax machine might take the call. If a person answers the phone, you
can speak with the recipient before sending  the fax. If a fax machine answers the call,
Chapter 6
54 Fax 
						

							
you can send the fax directly to the fax machine when you hear the fax tones from the
receiving fax machine.
To send a fax manually from a phone
1.Load your originals. For additional information, see 
Load originals .
2. Dial the number by using the keypad on the phone that is connected to the device.
NOTE: Do not use the keypad on the device control panel when manually
sending a fax. You must use the keypad on your phone to dial the recipients
number.
3. If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4. When you are ready to send the fax, press  START FAX Black or START FAX
Color .
NOTE: If prompted, select  Send Fax, and then press  START FAX Black  or
START FAX Color  again.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press  Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the device control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other soun ds through the speakers on the device. This
enables you to respond to prompts while dialing, as well as control the pace of your
dialing.
TIP: If you do not enter your calling card PIN fast enough, the device might start
sending fax tones too soon and cause your PIN not to be recognized by the calling
card service. If this is the case, you can create a speed dial entry to store the PIN for
your calling card.
NOTE: Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the device control panel
1.Load your originals. For additional information, see 
Load originals .
2. Press  START FAX Black  or START FAX Color .
If the device detects an original loaded in the automatic document feeder, you will
hear a dial tone.
Send a fax 55 
						

							
3.When you hear the dial tone, enter the number by using the keypad on the device
control panel.
4. Follow any prompts that might occur.
TIP: If you are using a calling card to send a fax and you have your calling card
PIN stored as a speed dial, when prompted to enter your PIN, press  Speed
Dial  or a one-touch speed dial button (some models only) to select the speed dial
entry where you have  your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number yo u are trying to reach is busy or temporarily
unavailable. The device scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the device scans the pages into memory,
you can immediately remove the originals from the document feeder tray.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your originals. For additional information, see 
Load originals .
2. In the Fax area, press  Fax.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial or a one-touch speed
dial button (some models only) to select a speed dial, or press  Redial/Pause to redial
the last number dialed.
4. In the Fax area, press  Fax repeatedly until  How to Fax appears.
5. Press 
 until  Scan & Fax  appears, and then press  OK.
6. Press  START FAX Black .
The device scans the originals into memory and sends the fax when the receiving fax
machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables
you to send a black-and-white fax late in the evening, when phone lines are not as busy
or phone rates are lower, for example. The device automatically sends your fax at the
specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE: You can only send scheduled faxes in black and white due to memory
limitations.
NOTE: You can only send a scheduled fax from the ADF.
Chapter 6
56 Fax