HP 6500 A Manual

							
LabelName and Description
20OK: Selects a menu or a setting on the display.
21Left arrow : Decreases values on the display. The left arrow will also delete a characters you
enter on the display.
22Back : Moves you one level up in the menu.
23Setup : Presents the Setup Menu for generating reports and other maintenance settings, and
accessing the Help menu. The topic that you select from the Help menu opens a help window
on your computer screen.
24START COPY Color  or START PC COPY Color : Starts a color copy job.
NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the
HP All-in-One must be connected to a computer , the computer must be turned on and you must
be logged on. The software must be installed  and running. Also, the HP Digital Imaging Monitor
in the Windows Taskbar must be installed and tu rned on at all times. On a Macintosh computer,
once the software is installed, it is always av ailable when you turn on the computer. To determine
the model you have, see the 
Finding the device model number .
25START COPY Black or START PC COPY Black : Starts a black-and-white copy job.
NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r), the
HP All-in-One must be connected to a computer , the computer must be turned on and you must
be logged on. The software must be installed  and running. Also, the HP Digital Imaging Monitor
in the Windows Taskbar must be installed and tu rned on at all times. On a Macintosh computer,
once the software is installed, it is always av ailable when you turn on the computer. To determine
the model you have, see 
Finding the device model number .
26PRINT PHOTOS: Selects the photo function. Use this button to print photos from a memory
card.
27START SCAN : Starts a scan job and sends it to the des tination you selected using the Scan To
button.
Connection information
DescriptionRecommended number
of connected
computers for best
performanceSupported software
featuresSetup instructions
USB connectionOne computer connected
with a USB cable to the
rear USB 2.0 high-speed
port on the device.All features are
supported.Follow the setup poster
guide for detailed
instructions.
Ethernet (wired)
connectionUp to five computers
connected to the device
using a hub or router.All features are
supported, including
Webscan.Follow the instructions in
the getting started guide,
and then see 
Configurenetwork options  in this
guide for further
instructions.
Printer sharingUp to five computers.
The host computer must
be turned on at all times,
or the other computers
cannot print to the device.All features resident on
the host computer are
supported. Only print is
supported from the other
computers.Follow the instructions inShare the device on alocally shared network .
(continued)
Understand the device parts 17 
						

							
DescriptionRecommended number
of connected
computers for best
performanceSupported software
featuresSetup instructions
802.11 wireless (some
models only)Up to five computers
connected to the device
using a hub or router.All features are
supported, including
Webscan.Follow the instructions inSet up the device forwireless communication(some models only).
Turn off the device
Turn off the HP all-in-one by pressing the  Power button located on the product. Wait until
the  Power  light turns off before unplugging the power cord or turning off a power strip. If
you improperly turn off the HP all-in-one, the print carriage might not return to the correct
position causing problems with the ink cartridges and print quality issues.
Eco-Tips
HP is committed to helping customers reduce their environmental footprint. HP has
provided the Eco-Tips below to help you focus on ways to assess and reduce the impact
of your printing choices. In addition to specific features in this product, please visit the HP
Eco Solutions website for more information on HPs environmental initiatives.
www.hp.com/hpinfo/globalcitizenship/environment/
• Duplex printing : Use Paper-saving Printing  to print two-sided documents with
multiple pages on same sheet to reduce paper usage. For more information, see 
Print
on both sides (duplexing) .
• Smart Web printing : The HP Smart Web Printing interface includes a  Clip Book and
Edit Clips  window where you can store, organize, or print clips you have gathered
from the Web. For more information, see 
Print a Web page .
• Energy Savings Information : To determine the ENERGY STAR ® qualification
status for this product, see 
Power consumption .
• Recycled Materials : For more informatio n regarding recycling of HP products,
please visit:
www.hp.com/hpinfo/globalciti zenship/environment/recycle/
Chapter 1
(continued)
18 Get started 
						

							
2 Use the device
NOTE:If you are using HP Officejet 6500 E709a/E709d, you cannot scan and print
at the same time. The device must finish one job before it can begin another.
This section contains the following topics:
•
Use device control panel menus
•
Device control-panel message types
•
Change device settings
•
Use the HP software
•
Load originals
•
Select print media
•
Load media
•
Print on special and custom-sized media
•
Print borderless
•
Install the duplexer
Use device control panel menus
The following sections provide a quick reference to top-level menus that appear on the
control-panel display. To display a menu, press the menu button for the function you want
to use.
• Scan:  Presents a list of destinations. Some destinations require the HP Solution
Center to be loaded.
• Fax:  Allows you to enter a fax or speed-dial number, or display the Fax menu. Menu
options include:
◦ Modifying resolution
◦ Lightening/darkening
◦ Sending delayed faxes
◦ Setting up new defaults
◦ Polling to receive a Fax
• Photo:  Menu options include:
◦ Selecting print options
◦ Editing
◦ Transferring to a computer
◦ Selecting the number of copies to print
◦ Selecting the page layout
Use the device 19 
						

							
◦Selecting the paper size
◦ Selecting the paper type
NOTE: Listing will not present without memory card inserted.
•Copy:  Menu options include:
◦ Selecting copy quantities
◦ Reducing/enlarging
◦ Selecting media type and size
◦ Lightening/darkening a copy
◦ Collating copy jobs (some models only)
◦ Margin shifting copies
◦ Enhancing blurred and light areas in copy jobs
◦ Printing two-sided (some models only)
NOTE: The Copy  menu is not available on the HP Officejet 6500 (E709d) or HP
Officejet 6500 (E709r). To make a copy using these models, the HP All-in-One
must be connected to a computer, the computer must be turned on and you must
be logged on. The software must be installed and running. Also, the  HP Digital
Imaging Monitor  in the Windows Taskbar must be installed and turned on at all
times. On a Macintosh computer, once th e software is installed, it is always
available when you turn on the computer.
To determine the model you have, see 
Finding the device model number .
Device control-panel message types
This section contains the following topics:
•
Status messages
•
Warning messages
•
Error messages
•
Critical error messages
Status messages
Status messages reflect the current state of the device. They inform you of normal
operation and require no action to clear them. They change as the state of the device
changes. Whenever the device is ready, not busy, and has no pending warning
messages, the status message  READY appears if the device is turned on.
Warning messages
Warning messages inform you of events that require your attention, but they do not
prevent the device from operating. An example of a warning message is a low ink warning.
These messages appear until you resolve the condition.
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20 Use the device 
						

							
Error messages
Error messages communicate that some action must be performed, such as adding
media or clearing a media jam. These messages are usually accompanied by a blinking
red Attention light. Take the appropriate action to continue printing.
If the error message shows an error code, press the Power button to turn off the device,
and then turn it on again. In most situations, this action solves the problem. If the message
persists, your device might need service. For more information, see 
Support and
warranty .
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can be
cleared by pressing the Power button to turn off the device, and then turning it on again.
If a critical error persists, service is  required. For more information, see 
Support and
warranty.
Change device settings
You can change the device settings from these places:
• From the device control panel.
• From the HP Solution Center (Windows) or HP Device Manager (Mac OS X).
• Embedded Web server, for more information, see 
Embedded Web server .
NOTE:When you are configuring settings in HP Solution Center or in the HP Device
Manager, you cannot see the settings that have been configured from the device
control panel (such as the scan settings).
To change settings from the device control panel
1. At the device control panel, press the menu button for the function you are using (for
example, Fax).
2. To reach the option that you want to change, use one of the following methods:
• Press a control-panel button, and then use the left or right arrow keys to adjust
the value.
• Select the option from the menu on the control-panel display.
3. Select the value that you want, and then press  OK.
To change settings from the HP Solution Center (Windows)
▲ Double-click the HP Solution Center icon on the desktop.
- Or -
Double-click the Digital Imaging Monitor icon in the taskbar.
Change device settings 21 
						

							
To change settings from the HP Device Manager (Mac OS X)
1.Click the  HP Device Manager  icon in the Dock.
NOTE:If the icon does not appear in the Dock, click the Spotlight icon on the
right side of the menu bar, type  HP Device Manager in the box, and then click
the  HP Device Manager  entry.
2.Select the device in the  Devices drop-down menu.
3. On the  Information and Settings  menu, click an item that you want to change.
To change settings from the embedded Web server
1. Open the embedded Web server.
2. Select the page with the setting you want to change.
3. Change the setting and then click  Apply.
Use the HP software
This section includes the following topics:
•
Use the HP photo and imaging software
•
Use the HP productivity software
Use the HP photo and imaging software
You can use the HP photo and imaging software to access many features that are not
available from the device control panel.
Installing the software on your computer is an option during setup.
Access to the HP photo and  imaging software differs by operating system (OS). For
example, if you have a Windows computer, the HP photo and imaging software entry
point is the HP Photosmart Software window. If you have a Macintosh computer, the HP
photo and imaging software entry point is the HP Photosmart Studio window. Regardless,
Chapter 2
22 Use the device 
						

							
the entry point serves as the launching pad for the HP photo and imaging software and
services.
To open the HP Photosmart Software on a Windows computer
1.Do one of the following:
• On the Windows desktop, double-click the HP Photosmart Software icon.
• On the taskbar, click  Start, point to  Programs  or All Programs , select HP, and
then click  HP Photosmart Software .
2. If you have more than one HP device installed, select the tab with your products
name.
NOTE: Tthe features available in the HP Photosmart Software vary depending
on the devices you ha ve installed. The software is customized to show icons that
are associated with  the selected device. If the selected device is not equipped
with a particular feature, then the icon for that feature does not appear in the
software.
TIP: If the HP Photosmart Software on your computer does not contain any
icons, an error might have occurred during the software installation. To correct
this, use the Control Panel in Windows to completely uninstall the HP Photosmart
Software; then reinstall the software. For more information, see the setup poster
that came with your device.
To open the HP Photosmart Studio software on a Macintosh computer
▲ Click the HP Photosmart Studio icon in the Dock.
The HP Photosmart Studio window appears. From here, you can scan, import
documents, and organize and share your photos.
NOTE: If the icon does not appear in the Dock, click the Spotlight icon on the
right side of the menu bar, type HP Device Manager in the box, and then click the
HP Device Manager  entry.
TIP:When the HP Photosmart Studio software is opened, you can gain access
to the Dock menu shortcuts by selecting and holding the mouse button over the
HP Photosmart Studio icon in the Dock.
Use the HP productivity software
The HP Document Manager (Windows only) allows you to organize and annotate
selected files on your comp uter. You can scan documents using optical character
recognition (OCR) technology and save them as text files that you can edit using word
processing programs. The software also allows you to monitor the HP product you
installed. Some productivity software, such as HP Document Manager are optionally
Use the HP software 23 
						

							
installed. The HP Solution Center, is automatically installed. For more information about
HP Solution Center, see 
Use the HP Solution Center (Windows).
HP Document Manager allows you to:
• View and Organize Documents : You can view your documents as thumbnails, as
a list with optional details, or view faxes, including fax-specific information such as
the identification of the sender, so you can quickly recognize the necessary document.
The software makes it easy to open documents to view their content. You can
organize your documents in different sets and subsets by placing them in different
folders simply by dragging them to the desired location. You even can have favorite
folders available at any time in a special pane, and open them with one click of the
mouse.
• Annotating and Editing Documents : If your document is in the image format, you
can annotate the document in numerous ways by adding text or drawings, highlighting
portions of the document, and more. If your document is in the text format, you can
open and work with it using the document management software.
• Easy Sharing of Documents : Share, print, fax, or e-mail your documents in various
formats.
• Easy Transformation from Image Format to Text Format : Use the document
manager software to make an editable document from your scanned document, then
open and edit the document using your favorite word processor.
To open the HP Document Manager
▲ Double-click the HP Document Manager icon on your desktop.
Load originals
You can load an original for a copy or a scan job on the scanner glass or in the automatic
document feeder (ADF). For more information on loading media in the main tray, see
Load media .
This section contains the following topics:
•
Load an original on the scanner glass
•
Load an original in the automatic document feeder (ADF)
NOTE: To make a copy using the HP Officejet 6500 (E709d) or HP Officejet 6500
(E709r), the HP All-in-One must be connected to a computer, the computer must be
turned on and you must be logged on. The software must be installed and running.
Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed and
turned on at all times. On a Macintosh computer, once the software is installed, it is
always available when you turn on the computer.
To determine the model you have, see 
Finding the device model number .
Load an original on the scanner glass
You can copy, scan, or fax up to letter- or A4-size originals by loading them on the glass.
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24 Use the device 
						

							
NOTE:Many of the special features will not work correctly if the glass and lid backing
are not clean. For more information, see 
Clean the device .
NOTE:To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500
(E709r), the HP All-in-One must be connected to a computer, the computer must be
turned on and you must be logged on. The software must be installed and running.
Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed and
turned on at all times. On a Macintosh computer, once the software is installed, it is
always available when you turn on the computer.
To determine the model you have, see 
Finding the device model number .
To load an original on the scanner glass
1.Lift the scanner lid.
2. Load your original print side down in the right front corner of the glass.
TIP: For more help on loading an original, refer to the engraved guides along the
edge of the glass.
3. Close the lid.
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a one-sided or two-sided, single- or multiple-page, A4- or
letter-size document by placing it in the document feeder tray.
NOTE: Two-sided documents cannot be scanned, copied, or faxed using the ADF.
Some features, such as the  Fit to Page copy feature, do not work when you load your
originals in the ADF.
Load originals 25 
						

							
NOTE:To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500
(E709r), the HP All-in-One must be connected to a computer, the computer must be
turned on and you must be logged on. The software must be installed and running.
Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed and
turned on at all times. On a Macintosh computer, once the software is installed, it is
always available when you turn on the computer.
To determine the model you have, see 
Finding the device model number .
CAUTION:Do not load photos in the ADF; this might cause damage to your photos.
The document feeder tray holds a maximum of 35 sheets of plain paper.
To load an original in the document feeder tray
1.Load your original, with the print side up, into the document feeder tray. Place the
pages so that the top edge of the document goes in first. Slide the media into the
automatic document feeder until you hear a beep or see a message on the display
indicating that the loaded pages were detected.
TIP: For more help on loading originals in the automatic document feeder, refer
to the diagram engraved in the document feeder tray.
2. Slide the width guides inward until they stop at the left and right edges of the media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on
the device.
Chapter 2
26 Use the device