Ricoh Aficio MP 9000 User Manual

							Address Book
183
7
Sending scanned files to a shared folder directly
After registering the path name, user name and password, you can connect to a
shared folder simply by selecting the destination shown on the initial scanner
display whenever sending files using the scanner function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare server, select the NCP protocol.
Reference
p.200 “Registering Folders”
Preventing unauthorized user access to shared folders from the machine
After registering a protection code, you can specify the object of protection to
prevent an e-mail destination from being used without permission.
You can prevent unauthorized access to registered folders.
Reference
p.228 “Registering a Protection Code”
Managing users and machine usage
Register user codes to limit users to the following functions and check their use
of each function:
Copier
 Document Server
Scanner
Printer
Reference
p.187 “Authentication Information”
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							Registering Addresses and Users for Scanner Functions
184
7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending e-mail. You can
also use it as a folder destination.
You can register up to 2000 names.
Registering Names
Following describes the procedure for registering names.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
EPress [New Program].
FPress [Change] on the right of the Name.
The name entry display appears.
GEnter the name, and then press [OK].
HPress the key for the classification you want to use under Select Title.
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							Registering Names
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IPress [OK] twice.
JPress the {User Tools} key.
Note
❒The name can be used for documents in the Document Server. For details
about the Document Server.
❒The keys you can select are as follows:
[Freq.]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]:
Added to the list of items in the selected title.
❒You can select [Freq.] and one more page for each title.
Reference
Entering Text, About This Machine
Document Server, Copy/ Document Server Reference
Changing a Registered Name
This section describes the procedure for changing a name.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the registered name you want to change.
Press the name key, or enter the registered number using the number keys.
FTo change the name or key display, press [Change] on the right of the name
or key display.
GEnter the name or key display, and then press [OK].
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							Registering Addresses and Users for Scanner Functions
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HTo change the title, press the key for the classification you want to use from
Select Title.
Note
❒You can search by the registered name, user code, folder name, or e-mail
address.
Reference
Entering Text, About This Machine
To change a registration number
APress [Change] to the right of “Registration No.”
BEnter a new registration number using the number keys, and then press the
{#} key.
Deleting a Registered Name
Following describes the procedure for deleting a user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name you want to delete.
Press the name key, or enter the registered number using the number keys.
FPress [Yes].
GPress [Exit].
HPress the {User Tools} key.
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							Authentication Information
187
7 Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number of copies scanned using the scanner function is counted for each
user code. This allows you to check each users usage.
❒To automatically register the printer driver user code, select [Printer: PC Con-
trol] for the printer in User Code Authentication. To use the user code set in
User Tools, set the user codes registered in User Tools for the printer driver.
❒For details about setting user codes for the printer driver, see Printer Driver Help.
Reference
p.73 “User Authentication Management”
Registering a User Code
Following describes the procedure for registering a user code.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
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DCheck that [Program/Change] is selected.
EPress the name whose code is to be registered, or enter the registered num-
ber using the number key.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GEnter the user code using the number keys, and then press {#} key.
If you make a mistake, press [Clear] or the {Clear/Stop} key.
HPress [TNext] twice.
ISelect the functions to be used with the user code from Available Functions.
JPress [OK].
KPress [Exit].
LPress the {User Tools} key.
Note
❒User codes can contain up to eight digits.
❒To register the name, see Registering Names”.
Reference
p.184 “Registering Names”
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							Authentication Information
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7
Changing a User Code
Following describes the procedure for changing a registered user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GPress [Change], and then enter the new user code using the number keys
HPress {#} key.
ITo change the available functions, press [Auth. Info] and then press [TNext]
twice.
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JPress the key to select the functions to enable them.
Press the key to highlight it, and then the function is enabled. To cancel a se-
lection, press the highlighted key.
KPress [OK].
LPress [Exit].
MPress the {User Tools} key.
Note
❒To change the name, key display and title, see “Changing a Registered Name”.
Reference
p.185 “Changing a Registered Name”
Deleting a User Code
Following describes the procedure for deleting a user code
Important
❒After clearing the user code, the counter is automatically cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Program/Change].
ESelect the name whose code is to be deleted.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
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							Authentication Information
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GPress [Change] to delete the user code, and then press {#} key.
HPress [OK].
IPress [Exit].
JPress the {User Tools} key.
Note
❒To delete a name from the Address Book entirely, see “Deleting a Regis-
tered Name”.
Reference
p.186 “Deleting a Registered Name”
Displaying the Counter for Each User
Following describes the procedure for displaying the counter on individual user
basis.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display/Clear/Print Counter per User].
DSelect the function usage you want to print from [Copier Counter], [Print
Counter] or [Scanner Counter].
Counters for individual function usage under each user code appear.
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Printing the Counter for Each User
Following describes the procedure for printing the counter that counts on indi-
vidual user basis.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display/Clear/Print Counter per User].
DSelect a user code from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
EPress [Print Counter List] under Per User.
Enter the user code, and then press {#} if the user code is registered.
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