Ricoh Aficio MP 9000 User Manual

							File Transfer
63
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❖SMTP Authentication
You can configure SMTP authentication (PLAIN, LOGIN, CRAMMD5, DI-
GEST-MD5).
When sending e-mail to an SMTP server, you can enhance the SMTP server secu-
rity level by authentication that requires entering the user name and password.
If the SMTP server requires authentication, set [SMTP Authentication] to [On],
and then specify [User Name], [Password], and [Encryption].
 SMTP Authentication
On
User Name
Enter [User Name] using up to 191 alphanumeric characters. Spaces can-
not be used. Depending on the SMTP server type, realm must be spec-
ified. Add @ after the user name, as in user name@realm.
E-mail Address
Password
Enter [Password] using up to 63 alphanumeric characters. Spaces cannot
be used.
Encryption: Auto / On / Off
[Encryption]-[Auto]: If the authentication method is PLAIN, LOGIN,
CRAM-MD5, or DIGEST-MD5.
[Encryption]-[On]: If the authentication method is CRAMMD5 or DI-
GEST-MD5.
[Encryption]-[Off]: If the authentication method is PLAIN, or LOGIN.
Off
❖POP before SMTP
You can configure POP authentication (POP before SMTP).
When sending e-mail to an SMTP server, you can enhance the SMTP server
security level by connecting to the POP server for authentication.
To enable POP server authentication before sending e-mail via the SMTP
server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the
time specified for [Wait Time after Authent.] has elapsed.
If you select [On], enter [Server Name] in [POP3/IMAP4 Setting]. Also, check the
port number for [POP3] in [E-mail Communication Port].
On
 Wait Time after Authent.
Using the number keys, you can set [Wait Time after Authent.] from zero to
10,000 milliseconds, in increments of one millisecond. The timing is set
to 300msec by default.
User Name
Enter [User Name] using up to 63 alphanumeric characters. Spaces can-
not be used.
 E-mail Address
 Password
Enter [Password] using up to 63 alphanumeric characters. Spaces cannot
be used.
Off
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							System Settings
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❖Reception Protocol
Specify Reception Protocol for the function Auto E-mail Notification. For
details about the function Auto E-mail Notification, see the Web Image-
Monitor Help.
POP3
IMAP4
SMTP
❖POP3/IMAP4 Settings
Specify the POP3/IMAP4 server name for sending or receiving E-mail.The
specified POP3/IMAP4 server name is used for [POP before SMTP].
Server Name
If DNS is in use, enter the host name. If DNS is not in use, enter the
POP3/IMAP4 or server IP address. Enter POP3/IMAP4 [Server Name] us-
ing up to 127 alphanumeric characters. Spaces cannot be used.
Encryption
Auto
Password encryption is automatically set according to the POP/IMAP
server settings. 
On 
Encrypt password. 
Off 
Do not encrypt password.
❖Administrators E-mail Address
On e-mailed scanned documents, if the sender is not specified this appears as
the senders address.
If you have specified the user name and e-mail address in [SMTP Authentica-
tion], make sure to specify this setting.
Enter within up to 128 alphanumerical characters.
On e-mailed scanned documents, if [Auto Specify Sender Name] is [Off], specify
the sender.
❖E-mail Communication Port
Specify the port numbers for sending or receiving E-mail. The specified
POP3port number is used for [POP before SMTP].
POP3: 110
IMAP4: 143
SMTP: 25
Enter a port number between 1 and 65535 using the number keys, and then
press the [#] key.
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❖E-mail Reception Interval
Specify, in minutes, the time interval for the function Auto E-mail Notifica-
tion via POP3 or IMAP4 server. For details about the function Auto E-mail
Notification, see the Web ImageMonitor Help.
On: 15 minute(s)
Off
If [On] is selected, the number of times can be set from 2 to 1440 in increments
of one minute, using the number keys.
❖Max. Reception E-mail Size
Specify the maximum reception e-mail size for the function Auto E-mailNo-
tification. For details about the function Auto E-mail Notification, see the
Web ImageMonitor Help.
2MB
Using the number keys, enter a size from one to 50 MB in increments of one
megabyte.
❖E-mail Storage in Server
Specify whether or not to store received e-mails of the function Auto E-mail-
Notification on the POP3 or IMAP4 server.For details about the function
Auto E-mail Notification, see the Web ImageMonitor Help.
Off
All
Errors Only
❖Default User Name/Password (Send)
You can specify the user name and password required when sending scan file
directly to a shared folder on a computer ru nn in g W in dows, to an FTP server,
or to a NetWare server.
 SMB User Name
 SMB Password
FTP User Name
 FTP Password
NCP User Name
 NCP Password
Enter in up to 128 alphanumerical characters.
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							System Settings
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❖Program/Change/Delete E-mail Message
You can program, change, or delete the e-mail message used when sending
scan file as an attachment.
 Program/Change
APress [System Settings].
BPress [File Transfer].
CPress [Program/Change/Delete E-mail Message].
DPress [Program/Change].
EPress [Not Programmed].
FPress [Change].
GEnter a name, and the press [OK].
Enter the name using up to 20 alphanumerical characters.
HPress [Edit].
To start a new line, press [OK] to return to the e-mail message screen,
and then press [T] in Select Line to Edit:.
IEnter the text, and then press [OK].
Enter up to five lines of text. Each line can consist of up to 80 alphanu-
meric characters.
JPress [OK].
KPress [Exit].
 Delete
APress [System Settings].
BPress [File Transfer].
CPress [Program/Change/Delete E-mail Message].
DPress [Delete].
ESelect the e-mail message to delete.
The confirmation message about deleting appears.
FPress [Yes].
❖Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
On
If you select [On], the specified e-mail address will appear in the “From:
box. If you do not specify the sender’s address, the administrator’s e-mail
address will appear in the “From: box.
Off
If you select [Off], the specified e-mail address will appear in the “From: box,
but you cannot send e-mail without specifying the sender’s e-mail address.
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							File Transfer
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❖Scanner Resend Interval Time
Specifies the interval the machine waits before resending scan file, if they can-
not be sent to the delivery server or mail server.
The timing is set to 300 second(s) by default.
The interval time can be set from 60 to 900 seconds in one second increments,
using the number keys.
This setting is for the scanner function.
❖Number of Scanner Resends
Sets a maximum number of times scan file is resent to the delivery server or
mail server.
On: 3 time(s)
Off
If [On] is selected, the number of times can be set from 1 to 99 using the num-
ber keys. This setting is for the scanner function.
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							System Settings
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2Administrator Tools
This section describes various items of [Administrator Tools] under [System Set-
tings].
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see “Address Book”.
 Program/Change
You can register and change names as well as user codes.
Names
You can register a name, key display, registration number, and title se-
lection.
Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP
server.
Protection
You can register a protection code.
E-mail
You can register an e-mail address.
Folder
You can register the protocol, SMB, FTP, NCP, path.
 Add to Group
You can put names registered in the Address Book into a group.
 Delete
You can delete a name from the Address Book.
You can register up to 2,000 names.
You can register up to 500 user codes.
You can also register and manage names in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
Use SmartDeviceMonitor for Admin provided with the printer scanner unit.
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							Administrator Tools
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❖Address Book: Program/Change/Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
 Program/Change
You can register and change groups.
Names
You can register a name, key display, registration number, and title se-
lection.
 Programmed User/Group
You can check the names or groups registered in each group.
Protection
You can register a protection code.
 Add to Group
You can put groups registered in the Address Book into a group.
 Delete
You can delete a group from the Address Book.
You can register up to 100 groups.
You can also register and manage groups in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
Use SmartDeviceMonitor for Admin provided with the printer scanner unit.
❖Address Book: Change Order
Changes the order of registered name.
You can rearrange the order of items on the same page, but you cannot move
items to another page.
For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAI-
LY” ([CD]).
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Change Order].
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							System Settings
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DPress the name key to be move.
You can select a name using the number keys.
EPress the name key in the place you want to move to.
The selected user key is moved to the selected position, and the user key
currently at the selected position is moved forward or backward.
If you move the selected user key forward, the user key currently at the se-
lected position is moved backward.
If you move the selected user key backward, the user key currently at the
selected position is moved forward.
You can also select a name using the number keys.
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							Administrator Tools
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❖Print Address Book: Destination List
You can print the destination list registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in Title 1 order.
Print in Title 2 Order
Prints the Address Book in Title 2 order.
Print in Title 3 Order
Prints the Address Book in Title 3 order.
Print Group Dial List
Prints the group Address Book.
APress [System Settings].
BPress [Administrator Tools].
CPress [Print Address Book: Destination List].
DSelect the print format.
ETo print the list on two-sided pages, select [Print on 2 Sides].
FPress the {Start} key.
The list prints out.
❖Address Book: Edit Title
You can edit the title to easily find a user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Edit Title].
DPress the title key you want to change.
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							System Settings
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EEnter the new name, and then press [OK].
FPress [OK].
❖Address Book: Switch Title
Specifies the title to select a name.
Title 1
 Title 2
 Title 3
❖Back Up / Restore Address Book
You can back up the machine’s address book to external storage or restore the
backup copy from the external storage.
Back Up
You can back up the machine’s address book to external storage.
Restore
You can restore the backup copy of the address book from external storage.
Format
You can format the external storage.
 Obtain Media Info
The free space and occupied space of the external storage are displayed.
❖Display / Print Counter
Allows you to view and print the number of prints.
 Display/Print Counter
Displays the number of prints for each function (Total, and Copier, Printer,
A3/DLT, Duplex, Send/TX Total Color, Send/TX Total Black & White,
Scanner Send Color, Scanner Send Black & White, GPC, GPC Printer).
Print Counter List
Prints out a list of the number of prints made under each function.
❖Display / Clear / Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Press [UPrevious] and [TNext] to show all the numbers of prints.
The number of prints may differ from the counter value shown in Display /
Print Counter.
Print Counter
 Print Counter List for All Users
Prints the counter values for all the users.
 Clear Counter for All Users
Sets the counter value for all the users.
 Print Counter List per User
Prints the counter values for each user.
Clear Counter per User
Sets the counter value for each user.
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