Samsung CLX 8385ND User Manual

							10.3   
Storing documents to Document box
This machine allows you to store the scanned data on the hard drive.
Storing documents from document box 
You can scan orignals directly from  Document Box menu.
1 Pl
ace the originals face up in the DADF. Or you can use the scanner 
glass with a single original document, face down. 
2 Pr
ess  Document Box  from the Main screen.
3 Pre
ss a document box with whic h you need to store a document.
4 Pr
ess  Enter.
5 Pr
ess  Add From Scan.
6 Se
t the scan settings.
7Pr
ess  Start to begin scanning.
Storing documents during copy, scan, fax 
function
During copying, scanning, or faxing, you can save the scanned originals 
to Document Box  in your machine.
1 Place 
the originals face up in the DADF. Or you can use the scanner 
glass with a single original document, face down. 
2 Pr
ess  Copy > the Basic tab >  Saving to box. 
or press  Scan to Email  (Scan to Server ) > Savin
 g to box. 
or press  Fa
 x > the  Basic tab > Saving to box .
3 Enter the file name 
 in the File Name  field with the pop up keyboard. 
Then press  OK.
4 Select a destinatio
 n box and press OK.
5 Pr
ess  Start from the control panel to begin a job.
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							11.1   
11 Using Standard Workflow 
This chapter explains how to use st andard workflow with your machine.
This chapter includes:
• About Standard Workflow
• Understanding the Standard Workflow Screen
• Various Operations with Workform
About Standard Workflow
Standard Workflow  is a feature for users to  conveniently operate jobs 
with pre-arranged task sets called workform.  Standard Workflow makes 
it possible to execute multiple jobs in a single session by defined the job 
workform. Once you create a workform, you can reuse the same 
workflow only with one-touch operation.
Understanding the Stan dard Workflow Screen
To use the Standard Workflow  feature, press Standard Workflow  on 
the  Main  screen.
Note 
To switch to the other display screen, press the left or right 
arrow on the display screen.
Input
• Scan
• Document Box
•Fax
Tr a n s m i t
•Email
• FTP/SMB server
• Document Box
•Print
•Fax
Workflow Screen
Favorite Tab
Favorite workform is a shortcut of public or private workform. You can 
select a frequently-used public or  private workform, and then the 
workform appears on the favorite workform tab.
Note 
Fax input workform is automatically executed when receiving 
fax. Therefore fax input workforms cannot be registered to a 
favorite workform. 
-   Execute : S
 tart the job defined in the workform.
My Workform and Public Workform Tab
-  Ty p e : Shows the workform is locked by the creator or not.
-   Na
me: Shows the workform name.
-  In
put : Shows the workform’s input module name.
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							11.2   
-  Tr a n s m i t : Shows the workform’s transmit module name. If two or 
more modules are added in transmit workform, this column displays 
Multi  without any icon.
-   Properties : 
 Shows the workform’s perperties.
-   Cre
ate : Creates a new private workform.
-  
Delete: Deletes the sele cted workform.
-   Edit : 
Lets you to modify a workform.
-  
Detail: Shows detailed workform information.
-   Sear
ch : Searches a workform with a workform name.
-   Ta
s k : Imports a workform from USB, export a workform to USB, 
copy or move a workform to public workform. It also makes a 
shortcut in favorite  workform tab by clicking  Set to Favorite WF or 
removes the shortcut by clicking  Set to Normal WF.
-   Exec
ute : Start the job defined in the workform.
Workform Creating Screen
You can create a new workform. To add a new workform, press  Create 
on the  My Workform  or Public Workform  tab.
Note 
You can create maximum 100 workforms.  
Input Tab
-  Input : Shows the workform’s input module name.
-   St
atus : shows the setting status. To cr eate a workform, you have to 
set every mandatory items of  the assigned input module.
Note 
After you do fill out all mandatory items, the  Save & Execute 
and  Save  button are enabled.
-  
Settings: Configures the setting values for the module.
-   Nex
t : Goes to the next tab.
Transmit Tab
-  Tr a n s m i t : Shows the workform’s transmit module name.
-   St
atus : shows the setting status. To cr eate a workform, you have to 
set every mandatory items of every assigned transmit modules.
Note 
After you do fill out all mandatory items, the  Save & Execute 
and  Save  button are enabled.
-  
Add Module: Add transmit module(s).
Note 
Before you add module, make sure that the parameters are 
correctly configured for each module.
• Fax: See   page  6.1.
• Email, Server: See   page  7.7.
-  Delete: Deletes the selected module.
-  
Settings: Configures the setting values for the module.
-   Previous : Goes to
  the next tab.
-   Ne
xt : Goes to the next tab.
Properties Tab
-  Workform Name : Sets the workform name.
-   D
elay Start : Schedule the start date and time to start.
-   Expired : Set
 s the expire date.
-   Secured : Locks the work
 form with password protection.
-   Previous : Goes to
  the next tab.
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							11.3   
Various Operations with Workform
User can operate various jobs with workforms. The following items show 
some example cases.
Scan to multi-destination
You can scan a document once and send it to multiple destinations such 
as email, SMB/FTP server, document box, and print.
Note 
Before you add module, make sure that the parameters are 
correctly configured for each module.
• Fax: See   page  6.1.
• Email, Server: See   page  7.7.
Fax forwarding
You can forward the received fax to another destinations. To forward a 
fax, your machine checks caller’s ID  that the fax service provides. When 
the caller is also Sams ung’s fax machine, your  machine checks the fax 
number that the user defined for the machine information.
Note 
Make sure that you enabled  Default Fax in Machine Setup  > 
Admin Setting  > Setup tab > Standard Workflow 
Management . (See   page  12.14. )
When you need to forward different destination for each caller, you can 
create several 
 workforms for each caller’s ID.
Auto redirection
If the fax transmission failed, the machine re-sends the fax image to the 
user’s email address.
Note 
Make sure that you enabled  Default Fax in Machine Setup  > 
Admin Setting  > Setup tab > Standard Workflow 
Management . (See   page  12.14. )
Delayed start feature
You can schedule the job’s execution time by setting Delay Start  in 
Properties  tab when you creating a workform.
Notification feature
You can notify the job proce ssing result to an email.
Note 
Make sure that you enabled  Complete Notification in Machine 
Setup  > Admin Setting  > Setup  tab >  Standard Workflow 
Management . (See   page  12.14. )
Approval feature
Before executing the transmit modu le, you can get approval from an 
administrator.
Note 
Make sure that you enabled  Approve in Machine Setup  > 
Admin Setting  > Setup tab > Standard Workflow 
Management . (See   page  12.14. )
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							12.1   
						

							12.2    the Machine Info.  tab. 
OptionDescription
Machine DetailsThis option shows the customer support 
information on the email address and the 
phone number you stored from  Admin 
Setting . Also, you can check the machines 
serial number, or the hardware and software 
information specification.
Print/ReportYou can print various helpful and informative 
reports such as 
System Report,  Fax Report  
and 
Scan Report. (Page  13.1 )
Tray StatusThe screen shows the trays installed on 
your machine, and their current 
configurations. Select the tray and Edit to 
change the settings for paper type and size.
Usage CountersYou can view the amount of each category 
that your machine has printed so far. To 
print this report, see page  12.15 .
General settings
Before you get ready to using the machine, it is recommended to set up 
the machine parameters. 
1Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, then enter 
password and press  OK. (Factory setting is 1111.)
3 Pr
ess the  General tab.
OptionDescription
Device Info The sub-options available are  Ser
 vice Center 
Registration  and Contact Info . You may enter 
information on service center and purchasing 
point.
Date & Time You can set the date and time. (Page  3.5)
Default Settings •Default W
 indow: Set the first window that 
will appear on the display screen after turning 
on the machine or waking up from the  Power 
Save. For example, if you select  Fax as a 
default window, the first window will be the 
Basic tab of the Fax  feature. In case you 
want to show  ID Copy as a default window, 
you need to enable this feature in  Default 
Option previously.
• Default Option : Chan
 ges all the default 
values for copying, faxing, emailing, scanning 
and paper at once. (Page   page  3.7 )
• Home :  
Allows user to arrange each function 
in the display screen. 
Note: Depending on the optional kit you 
installed or the category you selected, the 
selectable options on the display screen may 
differ.
Measurements This option lets you change the measurement 
unit 

to use (mm or inch), and set the numeric 
separation (comma or period).
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							12.3    the Setup tab > Optional 
Service  and set the  Manual Image Overwrite  
option to  Enable. After activating this feature 
you can overwrite a HDD by pressing  Start in 
the display.
HDD Spoolling
To spool documents in HDD for the network 
printing, select  On.
OptionDescription
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							12.4     Machine Settings  > System  > Home 
Window Customization , and add your images 
on the list.
Multi-Bin You can set the default mode for multi-output 
bin

 from the following options:
• Ma
ilbox : Stacks the printouts in a bin that the 
user selects from the output options in the 
printer driver. You can modify each bin’s name 
from  Rename . You also can merge two or 
more bins from  Link Setup. By using Default 
Setup , you can assign each job’s default bin 
such as bin 2 for copy job, bin 4 for fax job, 
etc.
• Job
 Seperator : Stacks the printouts in each 
seperated bin in sequence by job.
• Colla
tor : Stacks the printouts in the same 
order as the originals.
• S
tacker : Stacks the printouts in bins one-by-
one. When bin 1 is full, printouts will be 
stacked in bin 2. You can only use this feature if you have 
installed optional 2-Bin Finisher or 4-Bin 
Mailbox.
OptionDescription
StampYou can print optional information such as  ID, 
Machine Information , Date & Time , 
Comment , and Page Number , on the output 
paper for tracking.
• Items : Sel
 ect item(s) to print on each paper. 
• Position : Decide the position to stamp 
either  Top or Bottom  of paper.
• Ap
pearance : Decide the appearance of the 
text either  Opaque or Transparent . When 
you select  Opaque, the text background 
color is filled with opaque white.
Autocomplete You can activate (or deactivate) the 
autoco

mpletion feature that provides a list of 
possibilities completing  your text for you.
• Ac
tivation : Select On to activate the 
autocomplete feature. When you type more 
than two letters into the textbox to enter a 
new email address or a new accounting ID, 
autocomplete texts will be provided. You can 
press the drop-down butt on and select text 
from the extended list.
 The text closest to your entryis 
displayed in gray completing your entry 
but is 
 not entered into the textbox. To 
actually enter the text, you have to select 
text from the drop-down list.
• Sort : Sorts 
 the autocomplete list order by 
Most frequently used , Recently entered , 
or  Alphabetical order .
•Clear DB : Clears the autocomplete 
database.
OptionDescription
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							12.5    Copy Setup. 
OptionDescription
Page Number
If you select this option On, each copy will include 
the page number on the bottom of each page. 
Fax Setup
This machine offers you with various options to you for setting up the fax 
system. You can change the default se ttings for your preferences and 
needs.
1 Pr
ess  Machine Setup  on the control panel.
2 Pr
ess  Admin Setting . When the login message pops up, enter 
password and press  OK.
3 Pr
ess the  Setup tab >  Fax Setup .
Note 
The fax options are different from country to country 
depending on the international communication regulatory. If 
the display screen does not show or gray out some of the 
fax options explained herein, it means that the grayed out 
function does not supporte d in your communication 
environment.
OptionDescription
Machine ID & 
F
 ax No   Enter the machine ID name and fax number 
which wi
ll be printed at the top of each page. 
Receive Start 
Code This feature works best when you are using an 
exte

nsion telephone connected to the EXT 
socket on the back of your machine. You can 
receive a fax from someone you are talking to 
on the extension telephone, without going to the 
fax machine. (Page  6.6 )
Error Correction 
Mode It helps with poor line quality and makes sure 
any fa

xes you send are properly transmitted to 
any other ECM-equipped fax machines. 
Sending a fax using ECM may take more time.
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							12.6