Xerox Documate 3115 Scanner Docking Station User Guide

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Email Applications
Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a 
blank email message. You then fill in the recipient email address(es) and send the message. You need 
to have configured an email application before you can scan to it using OneTouch. If you do not have 
your email application set up prior to scanning, the default Windows email application will open and 
ask you to configure your user information. Please contact your IT department, server administrator, or 
other group that provided you the email information for setup instructions. Configuring an email 
application and user account is outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to an 
email application. Note that text file formats are only available if an OCR module or application is 
installed. Please refer to Text Formats on page 74 to see a list of text file formats that are available 
when OCR is installed.
Destination types—the email destination is classified as an “Email Link”. To make it available in the 
destination list, you must select Email on the Options tab in the OneTouch Properties window. 
The email application in the OneTouch destination list is the default email program selected in the 
Internet Options of Internet Explorer. Click on the email application that is in the list, then click on the 
Properties button to launch the Email OneTouch Link Properties window to change the email 
application.  
						

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Email Properties
Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned 
image, setting the color document options, and changing the email application that is in the OneTouch 
destination list. 
•
Folder for storing attachments—click the Browse button to change the location using the Windows 
file browser, or type a location directly in the field.
•
Internet options—if you need to change your email client, or any other internet options, click the 
Internet Options button.
The Windows Internet Options Control Panel opens. Click the 
Programs tab and choose a new 
email client from the program list. These are the standard Windows Internet Explorer options. 
Please see your Windows documentation for more information about the Internet Explorer 
options.
Color document handling—click in the Color document handling settings boxes for the options you 
want.
•
Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the 
computer’s screen. 
•
Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, 
therefore, shorter transmission times when you email the file or upload it to the internet.
If you changed the email application Internet Explorer, and it does not immediately appear in the 
Select destination list, click the Refresh button to update the destination list in OneTouch.  
						

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Text Editors
Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically 
converts the text in the scanned image into editable text using Optical Character Recognition (OCR). 
Supported file types—the text file formats and destination applications are only available if an OCR 
module or application is installed. Please refer to Te x t  Fo r m a t s on page 74 to see a list of text file 
formats that are available when OCR is installed. Additionally, the available file formats are application 
specific, for example Microsoft’s WordPad can open *.txt and *.rtf files, so only those two file types will 
be available when scanning to WordPad. 
Note that when there is no OCR module or application installed, the format panel will not contain a 
text icon and there will be no text editor applications in the Select destination list. 
Destination type—this destination type is classified as a “Text Based Link”. To make it available in the 
destination list, you must select Text editing applications on the Options tab in the OneTouch 
Properties window. If the text editing application you are using does not appear in the Select 
destination list, you can add the application using the Text Documents OneTouch Link Properties 
window. 
1. In the OneTouch Properties window select one of the default text editors such as WordPad.
2. Click on the 
Properties button to open the Text Document OneTouch Link Properties window. From 
this window you can select what OneTouch should do when text is not detected or recognition 
fails, and add other applications to OneTouch.
Note that if you recently installed an application, click the 
Refresh button to see if OneTouch will 
automatically configure the link before you try adding it manually. 
						

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Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications 
indicated by their icons in the list.
•
Add application—click this button to open the Add Text Based Link dialogue so you can add other 
text editing applications to OneTouch. 
•
Delete application—select an application in the list then click this button to remove the application 
from the OneTouch destination list. You can only delete an application that you have added, the 
destinations that are linked when OneTouch is installed cannot be deleted.
General OCR settings—click in the OCR settings boxes for the options you want. The options will apply 
to all the applications in the group. 
•
Always send a file, even when no text was found—the scanned file is sent to the application even if 
the image does not appear to contain text. This could occur if you scanned a photograph with a 
scanner button set for text applications.
•
Show message if text recognition failed—a message will open on the screen if the OCR reader does 
not detect text in the image. 
						

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Adding Text Editor Applications to OneTouch
1. To add another application to the list, click the Add application button. The Add Text Based Link 
dialog box opens.
2. Click 
Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are 
automatically filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch 
Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept. 
•
HTML Formatted file—select this option when you want to scan to your web browser for 
posting HTML pages to a website. Even though word processing applications, such as 
Notepad and Word can open *.htm files, you cannot scan as *.htm to word processing text 
editors. Scanning as HTML creates a directory with the *.htm file and linked images for 
website use. Word processing applications cannot accept a directory structure for image and 
text transfer.
•
Rich Text Format—select this option if your application can open *.rtf files, which are plain 
text documents that contain formatting. Microsoft’s WordPad application is a compatible 
application for the *.rtf file formation.
•
Standard ASCII text file—select this option if you want to have plain text, without formatting, 
sent to your text editing application. Most text editing applications will accept plain text 
(*.txt) files.
•
Adobe PDF format—select this option if you are adding a PDF viewing or editing application 
to the list. This PDF format is an image format only, it will not recognize the document using 
OCR, and you will not be able to search or edit the text in the final file. The application you 
are adding must be able to open *.pdf files. 
						

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•Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You 
will not be able to edit the text the file. The application you are adding must be able to open 
*.pdf files.
The options you select at Step 4 determine the page format icons in the OneTouch Properties 
window for that group of applications. Refer to the documentation you received with the 
application to see which text formats the application accepts. 
5. When you are done making changes in this window, click the 
Add button to accept the changes 
and close the window. 
6. Click 
OK on the Link Properties window.
7. Click 
Refresh on the OneTouch Properties window and the new application should now be 
available.
Creating an HTML Web Page from Your Scanned Documents
1. Open the OneTouch Properties window. 
2. Select 
your web browser as the Destination Application and choose HTML as the Format.
3. Choose a Scan Configuration that has the settings for how you want any images, on the pages 
you are scanning, to be displayed. For example, choose a color or grayscale scan configuration if 
your documents contain images that you want posted to your website with the HTML text. 
4. Click 
OK.
5. Start scanning using the button you selected for scanning with the HTML format.
When scanning is finished, the document is first converted to editable text using the OCR process, 
then converted into an HTML format. Any images detected by the OCR engine are isolated and 
linked as *.gif files.
6. Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your 
converted page. The application’s URL field shows the location where OneTouch saved the HTML 
files for you to locate and post to your website.
Choose 
HTML 
						

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Still Image Client
If you want to specify an application to use for scanning at the start of the process, you can use event 
forwarding. 
Supported file formats—you cannot select a file format when scanning to the Still Image Client as the 
destination application is not selected until after you start scanning.
Destination type—the Still Image Client destination is classified as an “Event Forward Link”. To make it 
available in the destination list, you must select STI event forwarding on the Options tab in the 
OneTouch Properties Window.
Please note that if you have turned on the option to scan to multiple destinations, the Still Image 
Client destination cannot be selected. Please click on the Options tab and deselect Enable scanning to 
multiple destinations to proceed with scanning to this destination.
1. Open the OneTouch Properties window, and select 
Still Image Client as the Destination 
Application.
2. Choose a Scan Configuration and click 
OK.
3. Start scanning using the button you selected for event forwarding. 
						

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4. A dialog box opens for you to select the application to use for scanning. Select the application you 
want in the box and click 
OK.
Now the application you selected opens and you can continue scanning using that application’s 
interface. 
Te c h n i c a l  N o t e
If the scanner scans and sends an image to an application without prompting you to choose an 
application to run, the control panel options for your scanner’s events are automatically set to run a 
specific program when an event is initiated. Follow these steps to change the events setting for your 
scanner.
1. Open the Windows 
Control Panel.
2. Open the 
Scanners and Cameras group.
When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7 and 
8), the Scanners and Cameras group will be located under either of the following main groups:
•Windows XP—Printers and Other Hardware
•Windows Vista, 7 and 8—Hardware and Sound
3. Open the scanner properties window.
•Windows XP—click on the scanner icon and then click on the View device properties link on 
the left side of the window.
•Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties button.
4. Click on the 
Events tab.
5. Select the option 
Prompt for which program to run to be prompted when scanning to Still Image 
Client. Alternatively, select 
Start this program then choose an application from the list to have that 
application start each time you scan to Still Image Client. 
6. Click on 
OK when you are done making changes to this window.
7. Now when you scan with Event Forwarding you will either be prompted to choose an application, 
or the default application you selected will open. 
						

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Image Editors
Image editors include Microsoft Paint and other drawing and graphics applications. 
Supported file formats—the available file formats are based on the selected destination application. For 
example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or 
JP2 as Paint cannot open those two file types. Please refer to Image Formats on page 72 for more 
information on which image formats OneTouch supports.
Destination type—this destination type is classified as a “Simple Image Link”. To make it available in 
the destination list, you must select Image editors (i.e. Paint) on the Options tab in the OneTouch 
Properties window. If the image editing application you are using does not appear in the Select 
destination list, you can add the application using the Image Documents OneTouch Link Properties 
window. 
1. In the OneTouch Properties window select one of the default image editors such as Microsoft 
Paint.
2. Click on the 
Properties button to open the Image Documents OneTouch Link Properties window.
From this window you can add an application and set additional document handling options.
Note that if you recently installed an application, click the 
Refresh button to see if OneTouch will 
automatically configure the link before you try adding it manually. 
						

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Image Documents Properties
These properties apply to Microsoft Paint and other image processing applications.
•
Add application—click this button to open the Add Simple Image Link dialogue so you can add 
other image editing applications to OneTouch. 
•
Delete application—select an application in the list then click this button to remove the application 
from the OneTouch destination list. You can only delete an application that you have added, the 
destinations that are linked when OneTouch is installed cannot be deleted.
Color document handling—click in the Color document handling settings boxes for the options you 
want. These options will apply to all the applications in the group.
•
Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the 
computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a 
higher resolution may be too big to fit on the screen. Converting the bitmap image to match the 
screen resolution ensures that the image fits on the screen.
•
Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, 
therefore, shorter transmission times. Use this option to provide that compression capability to 
image files.