Xerox Documate 3115 Scanner Docking Station User Guide

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User’s Guide111
Adding Image Editor Applications to OneTouch
1. To add another application to the list, click the Add application button. The Add Simple Image Link 
dialog box opens.
2. Click 
Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are 
automatically filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch 
Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept. 
•
Windows Bitmap File—select this option if you want to scan to your image application as a 
BMP file. This format creates the largest file size as the final scanned image has not been 
compressed.
•
Ta g g e d  I n f o r m a t i o n  F i l e—select this option if your application supports TIF image files. The 
TIF file format supports multiple pages in a single file.
•
JPEG Compressed File—this is a compressed image format that is often used when sharing 
photographs and scanned images electronically as the file size is smaller than a BMP.
•
Compugraphics File—select this option if your application supports GIF images. This file 
format is often used for icons and small images on a web page.
The options you select at Step 4 determine the page format icons in the OneTouch Properties 
window for that group of applications. Refer to the documentation you received with the 
application to see which text formats the application accepts. 
5. When you are done making changes in this window, click the 
Add button to accept the changes 
and close the window. 
6. Click 
OK on the Link Properties window.
7. Click 
Refresh on the OneTouch Properties window and the new application should now be 
available. 
						

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PDF Applications
PDF destinations are applications that can open and/or edit the Adobe PDF file format. 
Supported file types—applications in the PDF destination group support the *.pdf file format. When the 
OmniPage module or software is installed, OneTouch includes an option to scan as sPDF or nPDF. 
Selecting either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that 
OCR will process the image before sending the file to the PDF application. 
•
sPDF—this format creates a *.pdf file that contains the original image of the scanned page, with a 
hidden text layer that allows you to search for text in the file.
•
nPDF—this format creates a *.pdf file that can be edited in a PDF application. Any pictures in the 
scanned image are isolated from the text, the text on the page is recognized and turned into 
editable text, and the pictures are placed back into the document in the same flow as the original 
document. 
Destination type—this destination type is classified as “PDF Link”. To make it available in the 
destination list, you must select PDF applications on the Options tab in the OneTouch Properties 
window.
If the PDF application you are using does not appear in the Select destination list, you can add the 
application using the Text Documents OneTouch Link Properties window. 
1. Click on the 
Options tab in the OneTouch Properties window.
2. Make sure PDF applications and Text editing applications are selected then click back on the 
button tab.
Please note that any PDF application you add manually to OneTouch will be classified as a “Text 
Based Link.” These applications will only show in the destination list when Text editing 
applications are enabled. 
						

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3. Click on one of the default text editors such as WordPad.
4. Click on the 
Properties button.
5. To add another application to the list, click the 
Add application button. The Add Text Based Link 
dialog box opens.
6. Click 
Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are 
automatically filled in, and the application icon appears in Step 3.
7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch 
Destination List. 
						

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8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF. 
Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the 
list. This PDF format is an image format only, it will not recognize the document using OCR, and 
you will not be able to search or edit the text in the final file. The application you are adding must 
be able to open *.pdf files.
Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will 
not be able to edit the text the file. The application you are adding must be able to open *.pdf 
files.
The options you select at Step 4 determine the page format icons in the OneTouch Properties 
window for that group of applications. Refer to the documentation you received with the 
application to see which text formats the application accepts. 
9. When you are done making changes in this window, click the 
Add button to accept the changes 
and close the window. 
10. Click 
OK on the Link Properties window.
11. Click 
Refresh on the OneTouch Properties window and the new application should now be 
available. 
						

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Send to Application
The Send to Application link allows you to select any application on your computer as the scan 
destination. 
Supported file types—all file formats in OneTouch are available when scanning to this destination. After 
you configure the link, as described below, make sure you select a file format that the application can 
open. Please refer to Text Formats on page 74 to see a list of text file formats that are available when 
OCR is installed. 
Destination type—this destination type is classified as “Document Management Link”. To make it 
available in the destination list, you must select 
Document Management on the Options tab in the 
OneTouch Properties window.
You must configure this destination before attempting to scan to it the first time. If you scan without 
configuring the link first, the OneTouch log viewer will open and show that sending the image to the 
Send to Application link failed. 
• Click the 
Properties button to open the OneTouch Link Properties for the Send to Application link. 
From this window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately update 
to send to the application you specify in this window. When you create new configurations, the 
default settings will also match what you have selected here. If you modify the options in an 
individual configuration, changing the options in this Link Properties window will no longer update 
to the configurations you modified.
•Click the 
New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the 
Send to Application tab and use this window to set a configuration to scan to a different 
application than the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. 
All other configurations will retain their settings for this destination.  
						

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User’s Guide 116 To configure a destination application for the Send to Application link:
1. Click Browse to open the Windows file browser and navigate to the location of the application’s 
executable (*.exe) file. 
In most cases, the application’s directory is located in the programs directory on the C: drive. 
Because you can select any executable file, make sure you select an application that can receive 
image or text files.
2. Select the application’s *.exe file then click on 
Open. 
The application’s *.exe file path will now show in the Application path field.
3. Click on 
OK to close the window.
For basic scanning, you do not need to adjust any of the other settings in this window. The default 
settings will work with most applications. The advanced settings are described below.
4. Select a file format and scan configuration in the OneTouch Properties window.
If you select a text file format, the scanned image is converted into editable text before being sent 
to your selected application.
5. Click on 
OK to close OneTouch.
6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to 
Application destination.
7. The scanner starts scanning and, when finished, sends the scanned file to the application you 
selected.
Technical note
• After configuring this link, you may need to click Refresh in the OneTouch Properties window to 
show the correct application icon in the 
Select destination list.
Send to Application OneTouch Link 
Properties windowSend to Application Scan Configuration 
Properties window 
						

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User’s Guide117 Configure advanced features
—select this option to change the default settings for this link. Only 
advanced users and application developers should modify these settings.
•
Launch application for every image—when this option is selected, the application will open one 
time for each image scanned. You should deselect this option only if the application you are 
scanning to will accept multiple page files. 
For example, Microsoft’s Paint application can only accept 1 image at a time, so when scanning 
multiple images, Paint would open each time an image is transferred when this option is selected. 
On the other hand, Microsoft’s WordPad will open a multiple page file, so when scanning multiple 
images WordPad would need to launch only one time when this option is not selected. If you scan 
to WordPad and this option is still selected, then WordPad will open 1 time for each image 
transferred.
•
Command line arguments—input the options that are to be used when the application is launched. 
These values are application specific and you should only input values that were provided to you 
by the application developer. Command line arguments are not required for you to use this link, 
the field can be left blank and you can change the other settings in this section as needed.
•
Append scan filename(s) to arguments—this option adds the name of every image file to the end of 
the list of arguments specified above. This is the default selection as most applications do not 
require, and may not work with, a job file containing the image names.
•
Append job file to arguments—this option adds the name of a job file to the end of the list of 
arguments specified above. This unique file is created at scan time and contains a list of every 
image in the scan job. Only select this option if you are sure that the application you are scanning 
to can use the job file to accept image transfer.
Send to Application OneTouch Link 
Properties windowSend to Application Scan Configuration 
Properties window 
						

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Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch 
simply distributes the final scan to several destinations. This option is enabled separately for each 
OneTouch button. 
1. Open the OneTouch Properties window and click on the 
Options tab.
2. Select 
Enable scanning to multiple destinations, then click back on the configuration tab.
3. Click each destination where you want to send the scanned image in the 
Selected destinations (#) 
list. Click again to deselect a destination.
As you click on each destination, the Selected destinations number will count so you know how 
many applications are selected to receive the image. 
						

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4. If any of the destinations you select have global configuration properties, the Properties button at 
the bottom of the Selected destinations list will be enabled for you to configure the destination 
options. Click on the 
Properties button to open the OneTouch Link Properties window to configure 
the destinations.
Each destination that has global properties will be represented by its configuration tab in the 
OneTouch Link Properties window. Please refer to the destination instructions, as described in the 
previous section(s), for configuring destination specific options.
Click on 
OK when you are done making changes in this window.
5. Select the file format you want for the scanned image in the 
Select format panel.
You can only scan as one file format at a time, so all selected destinations must have a common 
file type. As you select destinations, destinations that do not have a file type in common with the 
one you selected, will automatically disable. 
For example, if you scan to a printer and to email, only the BMP file format will be available as 
printers can only receive an uncompressed image format. All other image formats and all text 
formats will be disabled until you deselect the printer. 
						

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6. Select the scan configuration you want to use for scanning in the Select configuration list.
Click on the 
Edit button to open the Scan Configuration Properties window to configure any 
destination specific scanning options. 
Each destination that has per-scan configuration properties will be represented by its 
configuration tab in the OneTouch Scan Configuration Properties window. Please refer to the 
destination instructions, as described in the previous section(s), for configuring destination 
specific options.
Click on 
OK when you are done making changes in this window.
7. Click on 
OK on the OneTouch Properties window.
8. Load the document(s) in the scanner and start scanning with the button you set to scan to 
multiple destinations. 
The scanner starts scanning and when finished, the image is sent to each destination you selected in 
the OneTouch Properties window.
Te c h n i c a l  N o t e
•The Still Image Client destination cannot be used with multiple destination scanning. This 
destination will be disabled when the 
Enable scanning to multiple destinations is selected.