Xerox Phaser 3635MFP User Manual

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Details 
The Details section on the right side of the screen displays information about the 
selected template. Each time you select another template file, this area will update 
to display information associated with the selected template.
NOTE: Any changes made to the template at the machine are temporary. 
Permanent changes must be made with the same utility that created the 
template. 
Te m p l a t e  O v e r v i e w
Successful scanning requires selecting a template at your machine. Templates 
contain pre-selected options which will be applied to the scanned original, for 
example, information about the final destination of your job (the repository) and 
the image quality settings are defined within the template, along with the 
template name.
Creating TemplatesRefer to the System Administration CD for more information on creating 
templates.
Selecting a templateSelect a template based on where the file is required to be sent. Normally, the 
System Administrator will have established a template for use by each user. 
Changing
Preprogrammed
Template SelectionsAfter a template is selected, most of the pre-programmed settings like sides 
scanned, image quality and resolution, can be temporarily changed. The output 
destination assigned to the template cannot be changed at the machine, but an 
alternate destination can be added.
Repositories
Repositories are directories or filing locations set up on a server where your 
scanned files are held. Before you can use Network Scanning your System 
Administrator must set up the repositories available to your machine. The 
repositories are defined in the template and cannot be changed at the machine. 
Up to 5 repositories (1 default, 1 dedicated to the server fax and 3 additional) can 
be defined.
Output Color
Use this option to scan Mono, Grayscale or Full Color originals.
OptionDescription
Full Color
Use this option to scan a color original.
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2 Sided Network Scanning
This is used to specify whether the originals are single-sided or double-sided.
Original Type
Use this feature to select the type of original being scanned.
Resolution
Resolution affects the appearance of the scanned image. The higher the scanning 
resolution (dpi - dots per inch) the better the image quality. Grayscale
Use this option to scan an original with multiple shades of gray.
Black & WhiteUse this option to scan a black and white original.
OptionDescription
OptionDescription
1 Sided Use this option for originals that are printed on one side only.
2 Sided Use this option for originals that are printed on both sides.
2 Sided, Rotate 
Side 2Use this option for originals that are printed on both sides.  This 
option will rotate side 2.
OptionDescription
Photo and Text
Use for originals containing photographs and text.
PhotoUse for continuous tone photographs or high quality printed 
half-tone originals.
Text Use for originals containing text or line art.
ResolutionDescription
72 x 72 dpi
Produces the smallest image file size and is recommended for 
documents which are to be viewed electronically or archived.
100 x 100 dpiProduces a small file size and is recommended for simple text 
documents.
200 x 200 dpiRecommended for average quality text documents and line art.
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If Color mode is selected, the maximum resolution is 300 x 300 dpi.300 x 300 dpi
Recommended for high quality text documents and line art. Can 
also be used for medium quality photos and graphics. This is the 
default resolution and the best choice for most documents.
400 x 400 dpi
Recommended for average quality photos and graphics. It 
produces good quality images and a smaller file size than the 
600x600 resolution.
600 x 600 dpi
Recommended for use with high quality photos and graphics. It 
produces the largest image file size, but delivers the best image 
quality.
ResolutionDescription
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Advanced Settings
The Advanced Settings tab allows you to update recently created network 
templates or to temporarily manipulate the scan template to enhance the 
appearance and style of your scanned image.
Lighten/Darken
Adjusts the lightness or darkness of the output.
Background Suppression 
Use to automatically reduce or eliminate the dark background resulting from 
copying colored paper or newspaper originals.
Resolution
See “Resolution” on page 96.
Quality / File Size
The Quality / File Size settings allow you to choose between scan image quality 
and file size.
OptionDescription
Normal QualityUse this option to produce good quality images 
and the smallest file size. 
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NOTE: Large files are not ideal for sharing and transmitting over the network due 
to the high processing demands they place on system resources.
Update Templates
Use this feature if you want to refresh the Network templates and cannot wait 
until the system automatically updates the system. Local template updates are 
immediate and automatic.
NOTE: The template update can take several minutes. Higher Quality Use this option produces high quality images 
and larger file sizes. 
Maximum QualityUse this option for the highest image quality 
and the largest file size. 
OptionDescription
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Layout Adjustment
Use this feature to temporarily change the information relating to your original.
Original Size
Select this feature to specify how the device determines the size of the original 
document.
NOTE: If your machine does not show Mixed Size Originals, it is recommended 
that the originals used are of the same size.
Scan to Edge
Use this feature to “refresh” the quality of an original that has become torn or 
frayed at the edges, or that has hole punch, staple or other marks.
OptionDescription
Auto-Detect
Use this option to allow the machine to determine 
the size of the originals being fed through the 
document feeder.
Manual Size Input
Use the Presets and Custom Size options to specify 
the dimensions of the document scanning region 
when scanning from the document glass. There are 
several dimensions that correspond to common 
document sizes and orientations. Select a standard 
size or use Custom Size to manually adjust the 
scanning dimensions.
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When Scan to Edge is set to On, the device will scan the image to the edges of the 
original.
When Scan to Edge is set to Off, a small blank border will be added around the 
scan edges to prevent uneven lines around the edges.
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Filing Options
Use this feature to manage the file destinations, formats and metadata.
File Name
Use this option to change the File Name from the template default. Type your file 
name using the soft touch screen keypad, then select the Save button. 
Use the following options to configure the policy if the file name already exists:
OptionDescription
Rename New File
Use this option when you want the machine to 
name the new file (or folder) with a unique name.
Append to Existing File
Use this option to add the newly created scanned 
image file to an existing document with the same 
name as the document being scanned.
This option is not available with Multi-Page Tiff and 
PDF file format options.
Overwrite Existing file
Use this option to replace the existing file that has 
the same filename as the newly created scanned 
image file.
Do Not Save
Use this option to cancel the scanning operation if 
a file with the same name as the newly created 
scanned image file is detected.
Add Date to Name
Use this option when you want the machine to 
name the new file (or folder) with a unique name, 
along with the current date and time.
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File Format
Use the File Format option when the job is to be sent with a different file format 
than that set as the template default.
Document Management Fields
Document Management Fields provide information which is filed with your 
scanned documents in the Job Log.
Third party applications can be used to search, file and distribute jobs based on 
their Job Log information.
Add File Destinations
The System Administrator can set up multiple Network Scanning destinations on 
the machine. Once configured, a user can add any of these destinations to their 
existing template.
OptionDescription
PDF
Portable Document Format. Given the right software the recipient 
of the scanned image can view or print the file, no matter what 
their computer platform. PDF files usually open with Adobe 
Acrobat Readers.
Multi-Page 
TIFFTagged-Image File Format. A graphic file that can be opened in a 
variety of graphic software packages across a variety of computer 
platforms.
Single-Page 
TIFFTagged-Image File Format. A graphic file that can be opened in a 
variety of graphic software packages across a variety of computer 
platforms.
JPEG
JPEG formats are graphic files, that can be accessed with all 
graphics or image editing applications.
NOTE: JPEG option is available only in Color and Grayscale mode.
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