Xerox Phaser 3635MFP User Manual

							10 Paper and other Media 
Xerox Phaser 3635 User Guide165
CAUTION: Exposed areas can cause labels to peel off during printing, which 
can cause paper jams. Exposed adhesive can also cause damage to machine 
components. 
• Do not feed a sheet of labels through the machine more than once. The 
adhesive backing is designed for one pass through the machine.
• Do not use labels that are separating from the backing sheet or are wrinkled, 
bubbled, or otherwise damaged.
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11  Setups
This chapter identifies some of the key settings that you can customize to meet your 
requirements. It is aimed primarily at the System Administrator of the machine. 
Changing these settings is easy and will save you time when using the machine.
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168Xerox Phaser 3635 User Guide
Accessing Tools
All the machine setup features are in the Tools menu, accessed through the Log 
In/Out and Machine Status buttons on the control panel.
1.Press the Log In/Out button on the control panel.
2.Use the number keypad to enter the default password - 1111. Select Enter on 
the touch screen.
3.Press the Machine Status button.
4.Select the To o l s tab.
NOTE: 1111 is the factory set default password. It is recommended that you 
change this password. For information on changing passwords, press the Help 
button on the machine keypad.
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Tools Menu Overview
According to your machine setup, some or all of the following options are 
accessible from the Tools Mode screen::
FeatureFeature OptionsFeature Options Sub-menu
Device Settings
GeneralEnergy Saver
Set Date & Time
GMT Offset
Language Default
Xerox Customer Support
System Administrator Reports
Altitude Adjustment
Contention Management
Tests & ResetsImage Quality Test Patterns
User Interface Button Test
Audio Tone Test
LED Indicator Test
Touch Area Test
Display Pixel Test
Video Memory Test
Reset User Interface
Application Checksum Verification
Software Reset
TimersSystem Timeout
Incomplete Scan
Held Job Timeout
SuppliesPrint Cartridge Reorder Notification
Feed Rollers Counter Reset
Fuser Counter Reset
Bias Transfer Roller Counter Reset
Paper Tray 
ManagementPaper SettingDefault Stock
Paper Substitution
Default Paper Size
Tray SettingsAuto Tray
Tray Confirmation Message
User InterfaceGeneralMeasurements
Audio Tones
Screen Defaults
SFO (Special Feature Option Enablement)
Job SheetsBanner Sheets
Error Sheets
Scan Status Sheets
Stock Choice
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							11 Setups 
170Xerox Phaser 3635 User Guide Feature DefaultsSet Fax Defaults
Set Copy Defaults
Service EnablementsE-mail
Network Scanning
Network Accounting
Embedded Fax
Server Fax
On Demand Overwrite
USB Port
Copy Service SettingsReduce/Enlarge Preset
Basic Copy Preset
Fax Service SettingsFax Country Settings
Line Configuration
Incoming Fax Defaults
Transmission Defaults
Mailbox Setup
Documents Received in Mailbox
Fax Report
Error Correction Mode
Connectivity & 
Network SetupGeneralSoftware Upgrade
AdvancedNetwork Setting
AccountingAccounting EnablementAuthentication Mode
Network Accounting Setup
Foreign Interface Device Setup
Security SettingsAuthenticationJob Operation Rights
Image Overwrite SecurityImmediate Image Overwrite
On Demand Overwrite
FeatureFeature OptionsFeature Options Sub-menu
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Localization
Before using your new machine, the localization settings below will have been set 
using the machine installation wizard. As your requirements change, you may need 
to reset or adjust these settings.
Set Date and Time
Some features and functions on the machine require the local date and time such 
as the header on a fax and the configuration sheet. This utility enables you to set 
and change the local date and time on the machine.
Tools > Device Settings > General > Set Date & Time
Set the date in either mm/dd/yy or dd/mm/yy or yy/mm/dd format, and enter the 
correct date.
Set the correct time using either the 12 or 24 hour clock. Enter the time in the Hour 
and Minutes fields and choose AM and PM as relevant, if it’s a 12 hour clock.
NOTE: Any changes made to time or date will require the machine to be rebooted 
before taking effect.
Greenwich Mean Time Offset
Select the required offset using the increase and decrease buttons to the left and 
select Save when complete. Information for the GMT offset setting can be found 
in the Quick Use Guide.
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172Xerox Phaser 3635 User Guide
Tools > Device Settings > General > GMT Offset
Set Measurements
The measurements that are displayed on the touch screen can be set to either 
inches or mm. You can also set the decimal point (Numeric Separator) to either a 
period (e.g. 12.3) or a comma (e.g. 12,3).
Tools > User Interface > General > Measurements
Set Default Paper Size
The Default Paper Size settings allows the programming of the default paper size. 
Set the default size to either 8.5 x 11" (refers to Letter and Legal sizes) or A4 (297 
x 210mm). 
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Tools > Paper Tray Management > Paper Setting > Default Paper Size
Set Altitude
The xerographic process used in your machine to make prints is affected by air 
pressure. Air pressure is determined by the height of the machine above sea level. 
The machine will automatically compensate for differences in air pressure if you 
enable the feature.
Tools > Device Settings > General > Altitude Adjustment
 
Setting the altitude enables the machine to operate effectively and maximises 
performance.
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174Xerox Phaser 3635 User Guide
Fa x  S e t u p
The Fax Service Settings allow you to customize the fax settings.
Tools > User Interface > Fax Service Settings 
Fax Transmission Defaults
The transmission defaults allow you to customize the fax transmission settings.  
Tools > User Interface > Fax Service Settings > Transmission Defaults
NOTE: The following features are only available when Embedded Fax is enabled.
Automatic Redial
SetupIf the machine cannot make contact with the destination fax machine, it will 
automatically wait and redial later. This option enables you to specify the interval 
between unsuccessful attempts (in minutes) and the number of times the machine 
will redial. 
Audio Line MonitorWhen the machine is transmitting a fax the dialing, handshake and digital data 
create audible beeps and buzzing sounds on the phone line. Normally this cannot 
be heard. However, the Audio Line Monitor allows a user to listen to the call 
progress and hear the number dialed and the beginning of the handshake. This is 
often known as "listen to dial". 
If you want to hear the fax audio monitor, select the On button.
Select Save to confirm the setting. The dialing and handshake tones will now be 
audible every time a fax is sent.
Prefix DialThe Prefix Dial allows you to enter a frequently used dial code that can be used for 
all outgoing faxes. This code usually includes country dial codes or extensions 
inside the workplace. Use a maximum of 5 digits.
Toll SaveThe Toll Save feature allows you to set a low rate period to send stored faxes to 
take advantage of cheaper, off-peak rates.
Select On to enable this feature. Set the Send Start date and time (in mm/dd/yy 
hrs/mins AM/PM format) and then set the End date and time (in mm/dd/yy hrs/
mins AM/PM format).
Select Off to disable this feature.
Batch SendThe Batch Send feature allows the user to send several fax jobs to the same 
destination fax machine during one transmission. This reduces the connection 
time and provides an economy rate for call connection charges.
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