Xerox Phaser 3635MFP User Manual

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Xerox Phaser 3635 User Guide55
Off: The feature is switched off.
On: Use this option to enable the Booklet Creation feature. There are two further 
options available, when Booklet Creation is enabled.
Covers
Use this feature to automatically add covers to your copied set using stock taken 
from a different tray than the copies. Covers must be the same size and orientation 
as the main body of the job.
Off: The feature is switched off.
Front and Back: Use this option to add both a front and back cover to the copies.
Front Only: Use this option to add a front cover to the copies.
Back Only: Use this option to add a back cover to the copies.
NOTE: Some media types cannot be used as covers.
Transparency Separators
Use this feature to add either a blank or printed divider between each 
transparency within a set. Always load transparencies in the Bypass Tray. 
OptionDescription
1 Sided Originals Select this option if the originals are single-sided.
2 Sided OriginalsSelect this option if the originals are double-sided.
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56Xerox Phaser 3635 User Guide
Transparency jobs will be delivered single-sided, and collated with no finishing. The 
quantity can only be set to 1 for this feature.
Select Blank to have the system insert a blank page between each transparency, 
or select Printed to insert a printed page between each transparency. Then choose 
the appropriate transparency and separator stock.
Transparency Supply: Select this button to specify the tray from which the 
machine needs to use the transparency stock.
Separator Supply: Select this button to specify the tray from which the machine 
needs to use the separator stock.
Page Layout
This feature is used to copy two or more documents, in a reduced size, onto one 
sheet of paper. It is ideal for creating handouts, storyboards or documents used for 
archival purposes.
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NOTE: Originals must be loaded in the document feeder when using this feature.
1 Page Up: Copies an original onto one sheet of paper.
2 Pages Up: Copies two separate originals onto one sheet of paper.
4 Pages Up: Copies four separate originals onto one sheet of paper. 
NOTE: For landscape originals, place the top of the document at the back of the 
feeder. For portrait originals, place the top of the document to the left. 
Store Job
Use this feature to store files and job settings.
Off: The feature is switched off.
Copy & Store: Use this option to copy the original documents and store in the 
device memory for retrieval later.
Store Only: Store the originals in the device memory for retrieval later. No hard 
copy output is produced.
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ID Card Copy
Use this feature to copy both sides of an ID document, e.g. a driver’s license, onto 
one side of paper.
1.Select Services Home to display the Services Home screen.
2.Select ID Card Copy to display the ID Card Copy screen.
3.Configure the output to improve the quality of the copy.
Paper Supply: Use the Paper Supply options to select a paper tray for the copy 
job.
Lighten / Darken: Adjusts the lightness or darkness of the output.
Background Suppression: Use to automatically reduce or eliminate the dark 
background resulting from copying colored paper or newspaper originals.
4.Place one corner of the ID card into the back left-hand corner of the 
document glass.
5.Press Start to copy side 1.
6.Turn the ID card over to scan the second side.
7.Press Start to copy side 2. Both sides of the ID card print on the same side of 
the output copy.
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							Xerox Phaser 3635 User Guide59
4  Fa x
The Fax feature may not be available on your machine, depending on your configuration. 
The optional Embedded Fax and Server Fax services can be installed, but only one fax 
service can be enabled at a time. 
NOTE: Embedded Fax is the default service when both fax services are installed.
Your System Administrator will set up the default fax service. This chapter contains 
information about the available fax options.
Embedded Fax
Once enabled on your machine, you will be able to transmit and receive hard copy fax jobs 
over the telephone network directly to and from another fax machine. Your images are sent 
from your machine directly to the fax number entered. This type of fax travels over normal 
telephone lines and will therefore be charged at telephone rates.
LAN Fax
LAN (Local Area Network) Fax enables you to send documents to fax machines directly from 
your computer. Once enabled, you can select the Fax option from your printer driver.
The LAN fax option requires the Embedded Fax Kit to be fitted to the machine.
Server Fax
Once the optional server fax is enabled on your machine, you will be able to transmit and 
receive hard copy faxes without a dedicated telephone line on the machine. Your images are 
sent from your machine, via your network, to a fax server which forwards them on to the fax 
number you entered. 
Access to the Fax features is gained using the Services Home button on the control panel 
and Fax to display the Fax feature tabs.
Feature Differences
Embedded Fax offers more features than Server Fax. The table below identifies which 
features are present for each fax service.
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User Interface Fax TabFe a t u reSub-Features/
OptionsEmbedded 
Fa xServer Fax
Ta b  1 :
Fax (Embedded Fax)
B a s i c  Fa x  ( S e r ve r  Fa x )
For more information see 
page 59 (Embedded Fax) 
or page 59 (Server Fax).Speed DialYe s
Add (multiple 
destinations)Ye sYe s
Manual DialYe s
RedialYe s
2 Sided 
Scanning1-Sided
2-Sided
2-Sided Rotate 
Side 2Ye sYe s
Original TypePhoto and Text
Te x t
PhotoYe sYe s
ResolutionStandard
Fine
SuperfineYe sStandard and 
Fine only
Dialling 
CharactersYe sYe s
Address BookYe sFa x  D i r e c t o r y
Ta b  2 :
Image Quality
For more information see 
page 73 (Embedded Fax) 
or page 83 (Server Fax).Lighten/DarkenYe sYe s
Background 
SuppressionOff
Auto 
SuppressionYe sYe s
Color ModeBlack and White
Full ColorYe s
Ta b  3 :
Layout Adjustment
For more information see 
page 74 (Embedded Fax) 
or page 84 (Server Fax).Original SizeAuto Detect
Presets
Custom Scan 
AreaYe sYe s
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Ta b  4 :
Fa x  O p t i o n s
For more information see 
page 75 (Embedded Fax) 
or page 85 (Server Fax).Store for 
PollingOff
OnYe s
Remote PollingPoll a Remote 
Fa x
Poll a Remote 
MailboxYe s
Delay SendOff
Specific TimeYe sYe s
Send Header 
Te x tOff
OnYe s
MailboxesSend to Remote 
Mailbox
Store to Mailbox
Print Mailbox 
Documents
Delete Mailbox 
DocumentsYe s
Fax Sending 
Fe a t u r e sPriority SendYe s
Fa x  Re p o r t sSelect from the 
listYe s
User Interface Fax TabFe a t u r eSub-Features/
OptionsEmbedded 
Fa xServer Fax
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Fax Procedure
This section describes the basic procedure for sending faxes. Follow the steps 
below.
Embedded Fax and Server Fax Procedure – page 62
Load the Documents – page 62
Select the Features – page 63
Dial the Number – page 66
Start the Fax Job – page 66
Job Status Screen – page 67
Stop the Fax Job – page 67
LAN Fax Procedure – page 67
NOTE: If an authentication feature is enabled, you may need an account before 
using the machine. To get an account, or for more information, contact the 
System Administrator.
Embedded Fax and Server Fax Procedure
1 Load the Documents
You can load the documents to be faxed either on the Document Glass or through 
the Document Feeder.
For information on setting up the paper trays, refer to Setting up Paper Trays in the 
Setups chapter on page 179.
Document Feeder:
The following steps explain how to load documents using the document feeder: 
1.Before loading the documents into the document feeder, ensure they are in 
good condition and remove all staples and paper clips.
2.Insert the documents neatly into the 
document feeder, face up. The first 
page should be on top with the 
headings towards the left of the 
machine.
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L Up to 100 sheets of 20 
lb (80 g/m²
) bond paper can 
be loaded. Weight ranges 
from 12.5 lb to 28 lb (50 - 120 
g/m²
) - refer to Machine 
Specifications in the 
Specifications chapter on 
page 206. for full Document 
Feeder Specifications.
3.Place the stack in between the guides aligning the left edge with the 
document feeder tray, and position the guides to just touch the edge of the 
documents.
4.When Paper Supply is set to Auto, the machine automatically selects an 
appropriate tray.
Document Glass:
The following steps explain how to load documents using the document glass:
1.Raise the document feeder.
2.Place the document face down on the document glass, aligned with the tip of 
the registration arrow near the top left of the document glass.
3.Lower the document feeder.
2 Select the Features
If the screen displays Job Status or Machine Status, press the Services Home 
button. If the touch screen displays other options, e.g. E-mail, select Services 
Home and select Fax from the displayed items. 
Various fax features can be selected for your fax job. The most common features 
are displayed on the Fax screen.
NOTE: The Fax screen is not the same for Embedded and Server Fax. Embedded 
Fax has more features than Server Fax. For example, as well as having the 
standard Keypad Dial and Group Dial, it also has Manual Dial, Speed Dial and 
Redial features.
Registration 
Arrow
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64Xerox Phaser 3635 User Guide
1.Press the Services Home button on the control panel.
2.Select Fa x on the touch screen. Ensure that the Fa x screen is displayed
NOTE: The image below shows the Embedded Fax screen.
3.Press the Clear All button once on the control panel to cancel any previous 
selections, if needed. The control panel returns to the default Entry screen.
4.Select the button for the feature required.
Embedded Fax
Services Home 
button
Fe a t u r eDescription
Fa x
Use this tab to select the standard options for a fax job, e.g. 
dial options, resolution, sides scanned, etc.
Image QualityUse this tab to adjust the appearance of the fax output, e.g. 
image quality, color mode, etc.
Layout AdjustmentUse this tab to adjust the layout of the fax output, e.g. 
original size, etc.
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