Canon Imageclass D1320 User Guide

							6-5
\bsing
	the
	Fax
	Functions
Specifying De\f\bina\bion\f
Spe\bifying destinations using the addr\Less book
When	you	type	an	alphanumeric	character	from	the	operation	panel	or	search	for	an	alphanumeric	character	in	the	
address	\fook	screen,	fax	num\fers	with	the	mat
ched
	letter	or	num\fer	are	display
 ed.
	You	can	select	your	destination	from	
the	display

ed
	num\fers.
T

o
	select	a	destination	from	the	address	\fook,	you	need	to	reg
 ister
	destinations	in	the	address	\fook	in	advanc
 e.	
	“Registering	Destinations	in	the	Addr ess	Book ”	(→ P.	5-2)
1 Press [] 
2 Press [] (Address Book).
3 Press [] or [] to sear\bh for your 
destination.
• Select  to display all destinations.
•
 Select  at the bottom of the screen to add or edit 
destinations.
	“Registering Destinations in the\I Address Book (D1370/
D1350 \fnly)” (→P. 5-2)  
  
    CANON01 01234567
    CANON02 9876543
...
    CANON03 0011223...
All  A-Z 	
4 Sele\bt the destination using [] or [] and 
press [OK].  
  
    CANON01 0123456...
    CANON02 9876543...
    CANON03 00112233
All   A-Z 	
Spe\bifying destinations using group addresses 
 	
 When group addre\f\fe\f are regi\f\bered in coded dial code\f
	 P ress
	[]	(Coded	Dial),	and	then	enter	the	three-digit	registration	num\fer	(001	to	181)	with	the	numeric	keys.  
 	
When group addre\f\fe\f are regi\f\bered in one-\bouch key\f
Press
	the	one-t

ouch
	key	(01	to	19)	in	which	the	gr
 oup
	address	that	you	
want	to	select	is	reg

istered.
To
	select	a	destination	from	the	coded	dial	codes

,
	you	need	to	reg
 ister
	
group	addresses	in	these	codes	in	advanc

e.
	“Registering	and	Editing	Destinations	for	Group	Dialing”	(→ P.	5-9)
When \bhe wrong key i\f pre\f\fed
(1)
	Pr

ess
	[]	(Clear).
(2)
	Selec

t
		using	[]	and	press	[OK].
*	 To	clear	all	the	scan	settings	specified,	press	[]	(Reset).
  
						

							6-6
\bsing
	the
	Fax
	Functions
Cancel	sending	the	jo\f	currently	\feing	sent.
Keys to be used for this operation
OK
Stop
 NOTE 
How \bo cancel fax \fending
You can also cancel \Ithe job with the f\Iollowing procedures.
•
 To cancel the job in\I the Status Monit
or/Cancel screen.
 “Checking and Canceling Fax Jobs” (→P. 6-18)
•
 Press [] (Stop) twice.
1 When  is displayed after the fax 
sending starts , sele\bt  using [
] or [] 
and press [OK].
	 		
Scanning...
 
 
 Destinations: 1
 No. of TX Pages: 1
* You can also cancel \Ithe job by pressing [] (Stop).
When a documen\b i\f loaded on \bhe pl\ua\ben gla\f\f
When  is displayed, follow the same steps 
as the above.
	 		
Scan Next: Press Start
 
 
 Destinations: 1
 No. of TX Pages: 1
2 Sele\bt  using [] or [] when  
appears on the s\breen and press [OK].
* You can also cancel \Ithe job by pressing [] (Stop).
The job is canceled.
	 		
Cancel?
 
 
 Details
Canceling Fax Job\f
         
						

							6-7
\bsing
	the
	Fax
	Functions
You	can	call	and	redial	up	to	three	fax	sending	history.
Keys to be used for this operation
RecallOK StartFAX
1 Pla\be your do\bument.
 “Placing Documents” (→P. 2-\b)
 “Supported Document Types” (→P. 2-2)
2 Press [].
3 Press [] (Re\ball).
4 Sele\bt history for redial using [] or [] and 
press [OK].
In the history, recipient name and/\Ior telephone number are 
displayed. For sequential broadcast, only one c\Iontent is displayed.
	 		
Recall
      012XXXXXX
5 Press [] (Start).
 NOTE 
Con\ben\b\f \faved in \bhe fax \fendi\ung hi\f\bory
The sequential broadcast destinatio\Ins are included. The following 
reading settings ar\Ie saved as well. You can change them\I for 
redialing.
•
 Resolution
•
 Density
•
 2-Sided \friginal
•
 Sharpness
Redial re\f\bric\bion\f
• Manual fax sending i\Is not saved in the history and cannot be 
redialed .
 “Notifying the Recipient of an Incoming Fax by Telephone 
(Manual Sending)” (→P. 6-8)
•
 When fax sending f\Irom the histor

y is restricted, redialing feature 
is not available.
 “Restrict History TX” (→P. 6-28)
•
 When  is set to , the saved fax 
sending history up to then is deleted for preventing those new 
destinations in th\Ie history from being redialed.
 “Restrict New Destinations” (→P. 6-28)
When \bhe machine i\f \u\burned OFF
Recently dialed numb\Iers are all cleared.
To au\boma\bically redial a number
 “Auto Redial” (→P. 6-2\b)
Redialing (Manual Redialing)
         
						

							6-8
\bsing
	the
	Fax
	Functions
No\bifying \bhe Recipien\u\b of an Incoming 
Fax by Telephone (Manual Sending)
Send	a	fax	manually	when
•	 you
	wan
 t
	to	notify	the	recipien
 t
	of	an	incoming	fax	\fy	telephone
•	 the
	rec

eiving
	fax	machine	cannot	rec
 eive
	faxes	automatically
Keys to be used for this operation
Start
FAXNumeric keys
1 Conne\bt an external telephone to the ma\bhine.
For more information, see the St\Iarter Guide that come\Is with the 
machine.
2 Pla\be your do\bument in the feeder.
 “Placing Documents” (→P. 2-\b)
 “Supported Document Types” (→P. 2-2)
3 Press [].
4 Spe\bify the s\ban sett\Lings.
You cannot scan the\I 2-sided printing document.
 “Changing the Scan Settings (Fax)” (→P. 6-3)
5 Che\bk for a dial tone via the handset \Lof the 
external telephone.
Check if you hear the dial tone.
6 Dial the re\bipient’s number.
7 Talk to the re\bipient through the handset.
When you hear a beep
Proceed to Step 9.
8 Ask the re\bipient to set his/her fax ma\b\Lhine to 
re\b eive your fax.
9 When you hear a beep, press [] (Start), and 
hang up the handset.
When the scan is complete, the machine is ready to send your faxes.
 NOTE
Re\f\bric\bion\f when \fending faxe\f manuallyWhen placing documents on the platen glass, only one page can be 
sent. Furthermore, the group dialing function is not available.
•
 The

 2-sided printing document cannot be scanned. (The 2-sided 
printing scan setting will be invalid.)
Check for a dial \bone before en\bering \bhe number.When the number is entered before checking for a dial tone, your call 
cannot come through or may be connected to a wrong destination.
Pu\fh-bu\b\bon Telephone for Tone Dialing
Some	types	of	pus h-\futton	tel ephones	req uire	a	pus h-\futton	
lin

e
	(fo
 r
	exa
 mple,
	\fan
 ks,
	air
 lines,
	or	hot
 el
	res
 ervations).
	Whe
 n
	
the	mac

hine
	is	con
 nected
	to	a	dia
 l-up
	lin
 e,
	you	can	rec
 eive
	a	fax	
usi

ng
	ton
 e
	dia
 ling.
	Fol
 low
	the	ste
 ps
	in	the	pro
 cedure
	\fel
 ow.
Keys to be used for this operation
Start
FAXTone, Numeric keys
Hook
1 Press [].
2 Press [] (Hook) and \bhe\bk for the dial tone.
Check if you hear the dial tone.
3 Dial the information servi\be from whi\bh you want 
to re\beive fax(es) using the n\Lumeri\b keys.
	 		
Specify destination.
  01/01/2011 12:52AM
    012XXXXXX
 Start Receiving
 Resolution: 200 x 1
...
4 Respond to the prere\borded messages of the \L
informa
tion servi\be and press [
] (Tone).
You can switch to tone dialing.
	 		
Specify destination.
  01/01/2011 12:52AM
    012XXXXXXT
 Start Receiving
 Resolution: 200 x 1
...
5 Enter the required numbers using the numeri\b keys.
	 		
Specify destination.
 01/01/2011 12:52AM
    012XXXXXXT3456
 Start Receiving
 Resolution: 200 x 1
...
6 Press [] (Start) to re\beive fax(es).
 NOTE
To make a \belephone call
An external telephone must be co\Innected to the machine.
Check for a dial \bone before en\bering \bhe number.
When the number is\I entered before checking for a dial tone, 
your call cannot com\Ie through or may be connected to a wrong 
destination.
U\feful Fea\bure\f
              
						

							6-9
\bsing
	the
	Fax
	Functions
Sending a Fax Abroad (Adding Pau\fe\f)
When	making	an	overseas	call,	you	may	need	to	add	a	pause	
to	the	fax	num\fer.
Sinc

e
	signals	are	transmitt
 ed
	ov
 er
	long	distances	across	a	
complicat

ed
	channel,	your	call	may	not	\fe	connec
 ted
	without	
adding	a	pause	aft

er
	the	coun
 try
	code	or	in	fron
 t
	of	the	fax	
num\fer.	By	adding	a	pause,	enough	time	elapses	\fefor

e
	the	
machine	starts	dialing	the	num\fer	again.
Keys to be used for this operation
Start
FAX
Pause
Tone, Numeric keys
1 Pla\be your do\bument.
 “Placing Documents” (→P. 2-\b)
 “Supported Document Types” (→P. 2-2)
2 Press [].
3 Spe\bify the s\banning\L settings as needed.
 “Changing the Scan Settings (Fax)” (→P. 6-3)
4 Enter the international a\b\bess \bode using the 
numeri\b keys.
For more information on international access cod\Ies, contact your 
telephone company.
	 		
Fax Number
     012

5 Press [] (Pause) to enter a pause as needed\L.
• The letter  is displayed to indicate that a pause is \Iadded.
•
 The default pause le\Ingth is tw
 o seconds*. To change it, see 
“Pause Time” (→P. 6-23)
•
 To add more pauses int

o the dialing seque\Ince, press [
] 
(Pause) again.
*
 The default pause le\Ingth varies depending on t\Ihe countr

y 
where you are using the machin\Ie.
	 		
Fax Number
     012P

6 Enter the \bountry \bode, the area \bode, and the 
fax/telephone number usi\Lng the numeri\b k
eys.
			
Fax Number
     012p031XXXXXXX

7 Press [] (Pause) to add a pause to the end of 
the fax/telephone number as n\Leeded.
• The letter  is displayed at the end of t\Ihe fax number.
•
 A pause added to the end of the n\Iumber is set to 10 seconds
 .
			
Fax Number
     012p031XXXXXXXP

8 Press [] (Start).
        
						

							6-10
\bsing
	the
	Fax
	Functions
Sending \bo Mul\biple De\f\bina\bion\f a\b a 
Time (Sequen\bial Broadca\f\b)
You	can	send	the	same	fax	to	multiple	destinations	
simultaneously.
Keys to be used for this operation
OKStart
Numeric keys
1 Pla\be your do\bument.
 “Placing Documents” (→P. 2-\b)
 “Supported Document Types” (→P. 2-2)
2 Spe\bify destination.
 “Specifying Destinations” (→P. 6-\b)
To specify destinat\Iion, following methods are available.
•
 Specifying destina\Itions by enter

ing the fax number\I
•
 Specifying destina\Itions using one-touch k

eys
•
 Specifying destina\Itions using coded \Idial codes
•
 Specifying destina\Itions using group addr

esses
•
 Specifying destina\Itions using the ad\Idress book
3 Sele\bt how to spe\bify destinations that you want 
to add using [
] or [] and press [OK].
• Address Book
•
 Coded Dial
•
 Specify Next Destination (Ne

w)
 “Specifying Destinations” (→P. 6-\b)
4 Repeat Step 2 and 3 to enter all the destinations.
5 Press [] (Start).
 NOTE
The number of de\f\bina\bion\f \bha\b you can \fpecify for a 
\fequen\bial broadca\f\b
• Using the numeric keys: Up to 10 destinations
•
 \fne-touch k
 eys: Up to 19 destinations
•
 Coded dial codes: Up\I to 181 destinations\I
To \fpecify de\f\bina\bion\f u\fing \bhe numeri\uc key\f
Enter the numbers and\I press [\fK].
For confirming/dele\bing/e\udi\bing \bhe \fpecified 
de\f\bina\bion\f
(1) Select  using \I[] or [] and 
press [\fK].
	 		 	 	 	
Send: Press Start
       Destinations: 3
    0123456789    
 Specify Next Destin
...
 Confirm/Edit Destina
(2) Select the destination \Iusing [] or [] and press [\fK].
 Details of the desti\Ination are displa

yed.
	 		 	 	 	
Confirm/Edit Dest.
    Canon 0987654321
    User01 9876543210
    0123456789
(3)   In order to delete the destination,\I select  
using [
] or [] and press [\fK].
   For edi\bing de\f\bina\bion\f b

eing en\bered u\fing numeric 
key\f
   Edit the destinatio\Ins using numeric k

eys and select  
using [
] or [] and press [\fK].
        
						

							6-11
\bsing
	the
	Fax
	Functions
This	section	descri\fes	how	to	receive	faxes.
RX Mode
The	machine	allows	you	to	receive	faxes	automatically	or	manually	in	several	different	ways.
See
	the	follo
 wing
	flow
 charts
	to	select	the	rec
 eive
	mode	that	you	wan
 t
	to	use.
T

he
	default	setting	is	.
Au\bo mode
You	can	receive	faxes	automatically.
The	rec eive	mode	var ies	depending	on	whether	an	ex ternal	telephone	is	connec ted	to	the	machine	or	not.
Operation for when an incoming call is received
Without an external telephone connected
When the call is a fax
When the call is a fax When the call is a fax
When the call is a 
voice call When the call is a 
voice call
When you pick up the handset while the 
incoming call rings
When you do not pick up the handset while 
the incoming call rings
When the call is a voice call
An incoming call rings for the specified number of times. 
*
The machine receives 
the fax automatically. The machine does not respond.
You can start talking 
as is. The machine receives the 
fax automatically.
You cannot start talking.
With an external telephone connected
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Select  
using [   ] or [   ] and 
press [OK].
(3) Hang up the handset.
*	 You	can	set	the	incoming	call	ring	time	using	“Incoming	Ring ”	(→ P.	6-25).
RX Mode
   
						

							6-12
\bsing
	the
	Fax
	Functions
Fax/Tel mode
You	can	receive	faxes	automatically	(The	telephone	rings	on	an	incoming	call).	To	disa\fle	audi\fle	incoming	rings,	see
“Inc oming	Ring ”	(→ P.	6-25)
You	can	answer	incoming	calls	\fy	picking	up	the	handset.
Operation for when an incoming call is received
An incoming call rings for the specified number of times.*1
When you do not pick up the handset 
within the specified number of times When you pick up the handset within 
the specified number of times
When the call is a fax When the call 
is a voice call
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Select  
using [   ] or [   ] and 
press [OK].
(3) Hang up the handset. You can start 
talking as is.
The machine judges whether the 
incoming call is a fax or voice call.*2
When the call is 
a fax
When the call is 
a voice call
The machine receives 
the fax automatically. The telephone rings.*3
When you pick up the 
handset during ringing
When you do not pick up 
the handset during ringing
You can start talking as is.
The machine hangs up the 
telephone or switches to the fax 
receive mode.
*4
*1	You	can	change	the	incoming	call	ring	time	using	“Incoming	Ring
”	(→ P.	6-25)
*2	To	set	a	ring	delay	\fefor e	the	telephone	starts	ring ing	on	an	incoming	call,	go	to	the		option.
*3	To	adjust	the	incoming	call	ring	time,	go	to	the		option.
*4	To	specify	how	the	machine	\fehav es	when	you	do	not	answer	an	incoming	call,	go	to	the		option.
For
	more	infor
 mation
	on	these	options,	see	“Adv
 anced
	Settings	for	the	Fax/T
 el
	Aut
 o
	Swit
 ch
	Mode
 ”
	(→
 P.
	6-14)
  
						

							6-13
\bsing
	the
	Fax
	Functions
An\fwer mode
You	can	receive	faxes	automatically.
The	telephone ’s	\fuilt-in	answer	function	rec ords	messages	of	unanswer ed	calls.
	
The telephone rings the number of times specified for the built-in 
answering machine.
*1
When you pick up the handset during 
ringingWhen the built-in answering machine 
starts up
When the call is a fax When the call is a 
voice call
The built-in answering 
machine records the 
message.
*2
You can start talking as 
is.
When the call is a 
voice callWhen the call is a fax
The machine receives the 
fax automatically.
Operation for when an incoming call is received
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Select  using [   ] or [   ] and 
press [OK].
(3) Hang up the handset.
*1	Set	the	answer	function	to	answer	after	a	few	rings.
*2		The	message	is	rec orded	on	the	answer	function	(Y ou	are	advised	to	add	appro ximately	4	seconds	of	silence	at	the	\feginning	of	the	message	or	set	the	maximum	rec
ording	time	to	20	seconds).
Manual mode
Pick	up	the	handset	to	answer	calls	or	receive	faxes	when	the	machine	is	set	to	manual	mode.
Set	this	mode	when	you	expec t	to	rec eive	more	incoming	telephone	calls	than	faxes	or	when	you	rec eive	few	faxes .
	
Operation for when an incoming call is received
The external phone rings.
When you pick up the handset while the 
telephone rings
When the call is a fax When the call is a voice call When you do not pick up the handset while 
the telephone rings
The machine cannot receive a call or fax.*1
You can start talking as is.
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
*2
(1) Press [Fax].
(2) Select  
using [   ] or [   ] and 
press [OK]. 
(3) Hang up the handset.
*1	When	“Auto	RX	Swit ch”	(→ P.	6-25)	is	set	to		,	the	machine	automa tically	starts	rec eiving	a	fax	aft er	sever al	rings .
*2	When	“Remote	RX”	(→ P.	6-25)	is	set,	you	can	dial	the	telephone	to	rec eive	faxes	remot ely.
DRPD (Di\f\binc\bive Ring Pa\b\bern De\bec\bion) mode
This	mode	assigns	distinctive	ring	patterns	to	up	to	two	phone	num\fers	per	telephone	line.	The	machine	automa tically	identifies	incoming	calls	\fased	on	the	ring	patt
ern	and	sorts	out	whether	an	incoming	call	is	a	fax	or	voic e	call.	Set	the	fax	ring	patter

n
	that	mat
 ches
	the	ring	patt
 ern
	of	your	telephone	compan
 y.
	Con
 tact
	your	telephone	compan
 y
	for	more	infor
 mation.
  
						

							6-14
\bsing
	the
	Fax
	Functions
Changing \bhe Receive Mode
Select	the	receive	mode	that	you	want	to	use.
 NOTE
Abou\b \bhe ex\bernal \belephone
The machine may not be able to send or receive faxes properly, 
depending on the t\Iype of telephone connected to it.
Keys to be used for this operation
OK
FAX
1 Press [].
2 Sele\bt  using [] or [] and press 
[OK].
	 		
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
...
3 Sele\bt the re\beive mode using [] or [] and 
press [OK].
	 		
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answering Machine
When  i\f \felec\bed
Proceed to specify the adva\Inced settings. See “Advanced Settings 
for the Fax/Tel Auto Switch Mode” (→P. 6-1\b)
If you \felec\b 
Select a ring pattern  using 
[] or [] and press [\fK]. 
Advanced Se\b\bing\f for \bhe Fax/Tel Au\bo 
Swi\bch Mode
Set	the	advanced	settings	for	the	Fax/Tel	Auto	Switch	mode.
Keys to be used for this operation
OK
FAX
1 Press [].
2 Sele\bt  using [] or [] and press 
[OK].
	 		
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
...
3 Sele\bt  using [] or [] 
and press [OK].
	 		
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answering Machine
4 Sele\bt the option using [\L] or [] and press [OK].
	
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX
Set
	the	dura
 tion
	during	which	the	machine	tries	to	detec
t	fax	tones	\fefor e	the	telephone	starts	ring
ing.
Set	the	dura tion	somewhere	\fetw een	5	to	30	seconds	and	press	[OK

].
 Set
	the	dura

tion
	during	which	the	telephone	keeps	ring

ing
	when	an	incoming	call	comes

.
Set
	the	dura

tion
	somewhere	\fetw
 een
	15	to	300	seconds	and	press	[OK

].
Action
	Af

ter
	Ring Specify
	how	the	machine	\fehav

es
	when	an	incoming	call	is	not	answer

ed.
Select
		or		and	press	[OK

].
	- :	Disconnec

t
	the	call.	- :	Rec

eive
	an	incoming	fax.
5 Sele\bt  using [] or [] and press [OK].
The changes are saved.
	
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX