HP Officejet J5780 User Manual

							2 Find more information
You can access a variety of resources, both printed and onscreen, that provide
information about setting up and using the HP All-in-One.
•
Sources of information
Sources of information
Setup Poster
The Setup Poster provides instructions for setting up your HP All-in-One and
installing software. Make sure you follow the steps in the Setup Poster in order.
User Guide
This User Guide contains information on how to use your HP All-in-One,
including troubleshooting tips and step-by-step instructions. It also provides
additional setup instructions to supplement those in the Setup Poster.
Readme
The Readme file contains the most recent information which might not be found
in other publications.
Install the software to access the Readme file.
www.hp.com/supportIf you have Internet access, you can get help and support from the HP website.
This website offers technical support, drivers, supplies, and ordering
information.
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							Chapter 2
10 Find more information
 
						

							3 HP All-in-One overview
You can access many HP All-in-One functions directly, without turning on your computer.
You can quickly and easily accomplish tasks such as making a copy or sending a fax
from the HP All-in-One.
This section describes the HP All-in-One hardware features and control panel functions.
This section contains the following topics:
•
The HP All-in-One at a glance
•
Control panel features
•
Text and symbols
•
Use the software
•
Connection information
The HP All-in-One at a glance
LabelDescription
1Automatic document feeder
2Control panel
3Control panel display (also referred to as the
display)
4Output tray extender (also referred to as the tray
extender)
5Input tray
6Output tray
7Glass
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							LabelDescription
8Lid backing
9Rear door
10Rear USB port
11Power connection
121-LINE (fax) and 2-EXT (phone) ports
Control panel features
The following diagram and related table provide a quick reference to the HP All-in-One
control panel features.
LabelName and Description
1Menu in the Fax area: Presents the Fax Menu for selecting options.
2Redial/Pause: Redials the most recently dialed number, or insert a 3-second pause in a fax
number.
3Start Fax Black: Starts a black-and-white fax.
4Start Fax Color: Starts a color fax.
5One-touch speed dial buttons: Access the first five speed dial numbers.
6Keypad: Enters fax numbers, values, or text.
7Attention light: When blinking, the attention light indicates an error that requires your attention
has occurred.
8Setup/?: Presents the Setup Menu for generating reports, changing fax and other maintenance
settings, and accessing the Help menu. Press  to scroll through the Help topics available, and
then press OK to select a topic. The Help topic you select opens on your computer screen.
9Left arrow: Decreases values on the display.
10OK: Selects a menu or a setting on the display.
11Right arrow: Increases values on the display.
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12 HP All-in-One overview
 
						

							LabelName and Description
12Cancel: Stops a job, exits a menu, or exits settings.
13Start Copy Black: Starts a black-and-white copy job.
14Start Copy Color: Starts a color copy job.
15Start Scan: Starts a scan job and sends it to the destination you selected using the Scan To
button.
16Scan To: Presents the Scan To menu for selecting a scan destination.
17Power: Turns the HP All-in-One on or off. The On button is lit when the HP All-in-One is on. The
light blinks while performing a job.
When the HP All-in-One is off, a minimal amount of power is still supplied to the device. To
completely disconnect the power supply to the HP All-in-One, turn the device off, and then
unplug the power cord.
18Quality: Selects Best, Normal, or Fast quality for copying.
19Reduce/Enlarge: Changes the size of a copy for printing.
20Menu in the Copy area: Presents the Copy Menu for selecting options.
21Display: View menus and messages.
22Speed Dial: Selects a speed dial number.
23The functionality of this button depends on the country/region in which the HP All-in-One is sold.
The button name is one of the following:
Fax Resolution: Adjusts the resolution for the fax you are sending.
Junk Fax Blocker: Presents the Junk Fax Blocker Set Up menu for managing unwanted fax
calls. You are required to subscribe to a caller ID service with your phone company to use this
feature.
Text and symbols
You can use the control panel keypad to enter text and symbols when you set up speed
dial entries and the fax header information.
You can also enter symbols from the keypad when you dial a fax or phone number. When
the HP All-in-One dials the number, it will interpret the symbol and respond accordingly.
For example, if you enter a dash in the fax number, the HP All-in-One will pause before
dialing the remainder of the number. A pause is useful if you need to access an outside
line before dialing the fax number.
This section contains the following topics:
•
Enter text using the keypad on the control panel
•
Available symbols for dialing fax numbers
Enter text using the keypad on the control panel
You can enter text or symbols by using the keypad on the control panel.
(continued)
Text and symbols 13
 
						

							To enter text
1.Press the keypad numbers that correspond to the letters of a name. For example, the
letters a, b, and c correspond to the number 2, as shown on the button below.
TIP:Press a button multiple times to see the available characters. Depending
on your language and country/region setting, other characters might be available
in addition to the ones shown on the keypad.
2.After the correct letter appears, wait for the cursor to advance automatically to the
right, or press 
. Press the number that corresponds to the next letter in the name.
Press the button multiple times until the correct letter appears. The first letter of a
word is automatically set to uppercase.
To enter a space, pause, or symbol
▲To insert a space, press Space.
To enter a pause, press Redial/Pause. A dash appears in the number sequence.
To enter a symbol, such as @, press the Symbols button repeatedly to scroll through
the list of available symbols.
asterisk (*)dash (-)ampersand (&)
period (.)slash (/)parentheses ( )
apostrophe ()equals (=)number sign (#)
at (@)underscore (_)plus (+)
exclamation (!)semicolon (;)question (?)
comma (,)colon (:)percent (%)
approximation (~)  
To erase a letter, number, or symbol
▲If you make a mistake, press 
 to clear it, and then make the correct entry.
After you are done entering text, press OK to store your entry.
Available symbols for dialing fax numbers
To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of
symbols. The following table provides the symbols that you can use in a fax or phone
number sequence, fax header information, and speed dial entries.
Available
symbolsDescriptionAvailable when entering
*Displays an asterisk symbol when
required for dialing.Fax header name, speed dial
names, speed dial numbers, fax or
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14 HP All-in-One overview
 
						

							Available
symbolsDescriptionAvailable when entering
phone numbers, and monitor dial
entries
-When auto-dialing, the HP All-in-One
enters a pause in the number sequence.Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
( )Displays a left or right parenthesis to
separate numbers, such as area codes,
for easier reading. These symbols do not
affect dialing.Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
WWhen auto-dialing, W causes the HP All-
in-One to wait for a dial tone before
continuing to dial.Speed dial numbers and fax or
phone numbers
RDuring auto-dialing, the R functions the
same as a Flash button on your telephone.Speed dial numbers and fax or
phone numbers
+Displays a plus symbol. This symbol does
not affect dialing.Fax header name, fax header
number, speed dial names, speed
dial numbers, and fax or phone
numbers
Use the software
You can use the HP Solution Center Software (Windows) or HP Photosmart Studio (Mac)
Software (Mac) to access many features not available from the control panel.
The software is installed on your computer when you set up the HP All-in-One. For further
information, see the Setup Poster that came with your device.
Access to the software differs by operating system (OS). For example, if you have a
Windows computer, the HP Solution Center Software entry point is the HP Solution
Center. If you have a Mac, the HP Photosmart Studio (Mac) Software entry point is the
HP Photosmart Studio window. Regardless, the entry point serves as the launching pad
for the software and services.
To open the HP Solution Center Software on a Windows computer
1.Do one of the following:
• On the Windows desktop, double-click the HP Solution Center icon.
• In the system tray at the far right of the Windows taskbar, double-click the HP
Digital Imaging Monitor icon.
• On the taskbar, click Start, point to Programs or All Programs, select HP, and
then click HP Solution Center.
2.If you have more than one HP device installed, select the HP All-in-One tab.
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							NOTE:On a Windows computer, the features available in the HP Solution
Center vary depending on the devices you have installed. The HP Solution Center
is customized to display icons associated with the selected device. If the selected
device is not equipped with a particular feature, then the icon for that feature does not
display in the HP Solution Center.
TIP:If the HP Solution Center on your computer does not contain any icons, an
error might have occurred during the software installation. To correct this, use the
Control Panel in Windows to completely uninstall the HP Solution Center Software;
then reinstall the software. For more information, see the onscreen Help that came
with the HP All-in-One.
Connection information
You can use the HP All-in-One as a stand-alone copier and fax machine, or you can
connect the HP All-in-One to a computer to enable printing and other software features.
The different connection options available to you are described in the following sections.
This section contains the following topics:
•
Supported connection types
•
Connect using a USB cable
•
Use printer sharing
Supported connection types
DescriptionRecommended number
of connected
computers for best
performanceSupported software
featuresSetup instructions
USB connectionOne computer connected
with a USB cable to the
rear USB of the HP All-in-
One.All features are
supported.Follow the Setup Poster
for detailed instructions.
Windows printer sharingUp to five computers.
The host computer must
be turned on at all times,
or the other computers
will not be able to print to
the HP All-in-One.All features resident on
the host computer are
supported. Only print is
supported from the other
computers.For setup instructions,
see Use printer sharing.
Connect using a USB cable
Refer to the Setup Poster that came with the HP All-in-One for detailed instructions on
using a USB cable to connect a computer to the rear USB port.
Use printer sharing
If your computer is on a network, and another computer on the network is connected to
the HP All-in-One by using a USB cable, you can use that device as your printer using
Windows printer sharing. The computer connected directly to the HP All-in-One acts as
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16 HP All-in-One overview
 
						

							the host for the printer and has full feature functionality. Other computers on the network,
which are referred to as clients, have access only to the print features. All other functions
must be performed on the host computer.
For more information on enabling Windows printer sharing, refer to the user guide that
came with your computer or the Windows onscreen Help.
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18 HP All-in-One overview