Konica Minolta 240f User Manual

							Konica Minolta 240f5-35
5.5 Security functions5
5.5.2 Checking the destination machines number before transmission
ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and 
those registered in the destination machine match. Transmission is allowed only when the passcodes are 
matched.
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If a fax number is not registered for the destination, a communication error occurs and transmission fails.
You can also set to always enable ID check transmission. For details, refer to Chapter 3, Setting ID Check 
Transmission in the Users Guide Administrator Operations.
When using manual transmission (transmission using a handset of an external phone or the [Monitor] func-
tion), the ID check transmission function is disabled, even if you set it to ON.
1Load the document, and press .
2Press [Advanced].
3Press [ID Check].
4Select [ON] and press [Enter].
%Press [OFF] to disable the ID check transmission setting.
5Press [Close].
6Specify the destination, and press .
%For details on specifying the destination, refer to page 6-3. 
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5.5
5.5.3 Entering the destination twice before transmission (Confirmation dial)
When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed 
before starting transmission. Transmission is allowed only when the first and second numbers match. Enter-
ing the destination twice enables you check whether there has been a mistake when entering the number. 
For details on setting the confirmation dial function, refer to Chapter 3, Confirming the Destination Before 
Transmission in the Users Guide Administrator Operations.
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When the destination includes a dialing option like pause (/P), you need to reenter it exactly as entered pre-
viously including the dialing option.
1Load the document, and press .
2Specify the destination.
%For details on specifying the destination, refer to page 6-3. 
%When specifying the destination with the numeric keys, press [Enter] after specifying the destina-
tion.
3When the confirmation dial screen is displayed, reenter the 
destination you entered in step 2.
%To specify multiple destinations, repeat the operation in 
steps 2 and 3 until all the destinations are entered twice. 
When specifying the destination with the numeric keys, 
press [Enter] after specifying the destination.
4Press .
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The following screen is displayed when the first and second numbers entered do not match. Repeat the pro-
cedure in step 3. If the first destination you entered is wrong, press  and repeat the procedure from 
step 2.
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							Konica Minolta 240f5-37
5.5 Security functions5
5.5.4 Security reception
This function stores documents in memory without being printed. This function makes it possible to store 
documents received at night in the memory, for example, when no one is in the office. Since it is necessary 
to enter a passcode to print the documents, this prevents received documents from being taken away. This 
section describes the procedure for manually enabling the security reception function set in advance and 
printing the received documents.
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How to set up security reception, refer to Security Reception in the Users Guide Administrator Operations.
When documents have been received during security reception, the message Security Reception document 
exists. is displayed and the information lamp illuminates green.
Turning on security reception in real-time
You can manually enable security reception regardless of the set time.
1Press .
2Press [Advanced].
3Press [SecurityRx].
4Enter the protect passcode using the numeric keys, and press 
[Enter].
5Select [ON], and press [Enter].
%If you select [OFF], the security reception setting is dis-
abled.
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5.5
Printing security reception documents
1Press .
2Press [Advanced].
3Press [Security Rx].
4Enter the protect passcode using the numeric keys, and press [Enter].
%To delete one of the entered digits, press [Clear].
%To delete all of the entered digits, press [All Clear].
5Select [OFF], and press [Enter].
The security reception documents are printed.
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							Konica Minolta 240f5-39
5.5 Security functions5
5.5.5 PIN masking
To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN 
(personal identification number) entry when dialing a number.
Your machines PIN masking feature helps you keep that PIN private.
With PIN masking activated, you can dial a number plus a PIN, but the PIN will not appear in the journal, error 
message printout, delayed command list or transmission report. The PIN may contain up to eight characters 
including the * or # symbols. You can enter them from the numeric keys.
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Set the PIN mode in advance. For details on setting the PIN mode, refer to Chapter 3, Activating the PIN 
mask in the Users Guide Administrator Operations.
Dialing in PIN mask mode 1
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To set Mode 1, register the PIN to the fax number of the destination when registering the destination.
1Load the document, and press .
2Enter the phone number, press * (star) and enter the PIN.
%The PIN always follows the fax number. For example, to 
dial 67778889 with a PIN of 12345678, enter 
67778889*12345678.
3Press [Enter].
4Press .
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5.5
Dialing in PIN mask mode 2
1Load the document, and press .
2Specify the destination.
%If the destination was specified using the numeric keys 
and/or address book number, proceed to step 3.
%If you specify multiple destinations, proceed to step 3.
%If the destination was specified using the address book, 
proceed to step 4.
3Press .
4Use the numeric keys to enter the PIN number, and press [En-
ter]. 
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							Konica Minolta 240f5-41
5.6 Useful reception functions5
5.6 Useful reception functions
5.6.1 Automatically distributing received documents (Auto distribution)
When a fax is received, it is distributed to a specified destination if its information matches the conditions 
registered in advance. Up to 200 distribution settings can be registered.
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Faxes cannot be distributed when the reception mode is set to the Tel Ready mode. Use a reception mode 
other than the Tel Ready mode. For details on checking the currently set reception mode, refer to page 4-8. 
Since faxes can only be distributed to destinations registered in the address book, register the destinations 
to distribute to in the address book in advance. For details, refer to page 8-3.
Auto distribution can also be registered from Message Board. Refer to Chapter 3, Automatically Distributing 
Received Documents in the User’s Guide Message Board Operations. Some auto distribution settings reg-
istered with Message Board cannot be changed from the control panel.
Reception
Home OfficeOff on Saturday and SundayDistribute from 16:45 on Friday
to 7:00 on Monday
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							Useful reception functions5
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5.6
Registering/editing individual distributing conditions
You can register individual distributing conditions to determine whether to forward a received fax. Enter as 
follows:
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This section describes the procedure for registering distributing conditions. When editing, select the distrib-
uting condition you want to edit in step 4, and press [Edit]. Select the item to change, and change it while 
referring to the procedure for registration. 
Item Description
Setting Select whether to enable this distributing condition individually when 
automatic distribution is set. If disabled, distribution will not be per-
formed with this condition, even if automatic distribution is set.
Name The distribuing condition name displayed in the button on the screen. 
Up to 30 characters can be entered.
Destination The destination to distribute to. Destinations registered in advance 
can be set as the destination to distribute to. Up to 2000 destinations 
can be specified.
Priority  You can set one of three priority levels.
[High] When the received document matches multiple distributing condi-
tions, this condition is given priority.
[Middle] When the received document matches multiple distributing condi-
tions, this condition is given priority if no other matching conditions 
are set to [High].
[Low] When the received document matches multiple distributing condi-
tions, this condition is given priority if no other matching conditions 
are set to [High] or [Middle].
Conditions  Set the conditions for determining whether to distribute a received 
document.
[Fax Number] Set this to only distribute documents received from a specific fax 
number.
Up to 24 digits can be entered. Numerals, # and * can be entered.
[Sub-Address] To distribute documents received with F-code reception, enter the 
sub-address registered in the F-code box. Up to 20 digits can be en-
tered.
[Password] To distribute documents received with F-code reception, enter the 
password registered for the F-code box, if required. Up to 20 digits 
can be entered. Numerals, # and * can be entered.
Schedule Distribution starts at the specified time and day of the week. You can 
also register the time only, or day of the week only. If nothing is reg-
istered, distributing is performed regardless of the time. Enter the 
time in the entry box in the 24 hour format using two digits.
Auto Print Enable to also print the received document on this machine.
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							Konica Minolta 240f5-43
5.6 Useful reception functions5
1Press .
2Press [Register].
3Press [AutoDistribute].
4Press [Add].
%When editing, select the distributing condition you want to 
edit, and press [Edit]. 
5Press [Setting].
6Select [ON], and press [Enter].
%If you select [OFF], the setting is disabled.
7Press [Name].
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5.6
8Enter the name, and press [Enter].
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
9Press [Destination].
10Select the destination fax number from the address book or by 
pressing [Speed-Dial], and press [Enter].
%If you press [Speed-Dial], you can select a destination us-
ing a search number. For details on selecting search num-
bers, refer to page 6-12. 
%If you press [Search], you can search a destination. For de-
tails on searching destination, refer to page 6-7. 
11Press [Priority].
12Select the priority level, and press [Enter].
13Press [Conditions].
%If you do not want to register distribution conditions, proceed to step 25.
14Press [Fax Number].
%If you do not want to register a fax number, proceed to 
step 18.
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