Konica Minolta 240f User Manual

							Konica Minolta 240f6-3
6.1 Specifying destinations6
6 Specifying destinations
6.1 Specifying destinations
Destinations for faxes, Internet Faxes, and the Scan to E-Mail function can be specified using various meth-
ods.
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In the address book, an icon is displayed before the same of each destination, indicating the type of desti-
nation that is registered.
: Fax number or fax number group
: E-mail address or e-mail address group
: Folder shortcut
: User
: FTP shortcut
Address 
BookSearch Numeric 
KeysAddress 
EntryDial His-
tory (Re-
dial)Mail His-
tory
Fax
o o o o 
Internet Faxo o o o 
Scan to E-Mailo o o o 
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							Specifying destinations6
6-4Konica Minolta 240f
6.1
6.1.1 Selecting from the address book
If you register a destination in the address book in advance, you can select that destination from the address 
book displayed on the screen. When you have registered groups, they are also displayed in the address book. 
When you specify a destination from the address book, transmission will start without pressing .
Selecting from the address book
1Press  or .
2Select the destination from the address book.
%You can press the [Fax] tab on the fax screen to display 
destinations registered with a fax number. You can also 
press the [e-mail] tab to display destinations registered 
with an e-mail address or the [All] tab to display all desti-
nations.
%If you enable the Broadcast function in advance, you can 
specify multiple destinations. For details, refer to page 3-7 
and page 4-7.
%Press [+] or [,] to switch the displayed pages.
%To use the personal address book, press  to switch to the personal address book. Perform a 
user login before using the personal address book. For de-
tails on logging in, refer to Chapter 2, Logging In / Logging 
Out in the Users Guide Administrator Operations.(Example: Address book on the 
[e-mail] tab of the scanner screen.)
(Example: Fax screen)
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							Konica Minolta 240f6-5
6.1 Specifying destinations6
Using the [Index] function
When there are many destinations registered, you can press [ I n d e x ]  t o  s o r t  o r  f i l t e r  the displayed destinations.
1Press  or .
2Press [Index].
%On the scanner screen, press the [e-mail] tab.
3Press the desired button.
4Select the destination.
%You can press the [Fax] tab on the fax screen to display destinations registered with a fax number. 
You can also press the [e-mail] tab to display destinations registered with an e-mail address or the 
[All] tab to display all destinations.
%If you enable the Broadcast function in advance, you can specify multiple destinations. For details, 
refer to page 3-7 and page 4-7.
%Press [+] or [,] to switch the displayed pages.
%To use the personal address book, press  to switch to the personal address book. 
Perform a user login before using the personal address book. For details on logging in, refer to 
Chapter 2, Logging In / Logging Out in the Users Guide Administrator Operations.
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For details on registering destinations, refer to the following pages.
You cannot use prefixes when selecting a destination from the address book.
Item Description
Others Lists the destination names starting with a symbol or number.
Group Lists the registered group names.
[ABC] to [WXYZ] Lists the destination names starting with the selected alpha characters.
Destination Type Reference Page
Fax number or e-mail address Registering / Editing Address Book Destinations p. 8-3
Group Registering / Editing Groups p. 8-12
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							Specifying destinations6
6-6Konica Minolta 240f
6.1
Selecting from the group
When transmitting a fax or Internet Fax, you can specify a destination group without using [Index].
1Press .
2Press [Advanced].
3Press [Group Tx].
4Select the groups, and press [Enter].
% indicates fax number group.
% indicates e-mail address group.
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							Konica Minolta 240f6-7
6.1 Specifying destinations6
6.1.2 Searching for server destinations
You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server and 
address book destinations. There are two methods for searching for destinations; simple search, which en-
ables you to search by entering part of the destination, and advanced search, which enables you to search 
by setting detailed conditions. 
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Register the LDAP server in advance. For details on the procedure for registering servers, refer to Chapter 3, 
Specifying the Network Settings in the Users Guide Administrator Operations.
Simple searching
Enter part of the name or e-mail address to search for.
1Press [Search] on the [e-mail] tab of the scanner screen or 
[Search] on the fax screen.
2Enter part of the name or the e-mail address to search for, and 
press [Execute].
%Up to 30 characters can be entered.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%You can press [Server] on the search screen to change the 
server to perform searching. Normally perform searching 
using the specified server.
3Select the destination to specify from the search results, and 
press [Enter].
%You can select multiple destinations.
%If you performed searching from the fax screen, you can 
press [Fax] or [e-mail] to display only fax number or e-mail 
address destinations.
%If there are no corresponding destinations, no destinations 
are displayed.
%To further search within the search results, press [Nar-
rowList], and repeat steps 2 and 3.
%To perform another search, press [NewSearch], and repeat 
steps 2 and 3.
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							Specifying destinations6
6-8Konica Minolta 240f
6.1
Advanced searching
Specify detailed conditions to perform searching.
Enter the search conditions as follows:
1Press [Search] on the [e-mail] tab of the scanner screen or [Search] on the fax screen.
2Press [Advanced].
3Press the search item box for the search condition you want 
to enter.
%In this example, [e-mail] is selected.
%You can press [Server] on the search screen to change the 
server to perform searching. Normally perform searching 
using the specified server.
4Enter the search condition, and press [Enter].
%You can press [CopyName] to copy the string entered in 
Name or e-mail.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations. Item Description
[AND], [OR] • [AND]
 Searches for destinations that meet all the specified conditions.
• [OR]
 Searches for destinations that meet at least one of the specified 
conditions.
Search 
ItemsName Enter to search for destinations by name.
Fax Enter to search for destinations by fax number.
e-mail Enter to search for destinations by e-mail address.
Co. Enter to search for destinations by company name.
Cannot be specified as a search condition by itself. Specify it in combination 
with a name, fax number, or e-mail address.
Search Con-
ditionsNot 
usedSpecify this to not use the search item.
Any Specify this to search for destinations that include the search item.
Initial Specify this to search for destinations that start with the search item.
Final Specify this to search for destinations that end with the search item.
Equal Specify this to search for destinations that equal the search item.
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							Konica Minolta 240f6-9
6.1 Specifying destinations6
5To select a search condition other than Any, press the 
search condition box next to the search item you entered.
%If you do not want to change the search condition, proceed 
to step 7.
6Select the search condition, and press [Enter].
7To continue entering search conditions, repeat the operation in steps 3 to 6.
%If the search condition is set, proceed to step 8.
8Press [Execute].
9Select the destination to specify from the search results, and 
press [Enter].
%You can select multiple destinations.
%If you performed searching from the fax screen, you can 
press [Fax] tab or [e-mail] tab to display only fax number or 
e-mail address destinations.
%Press   to check the details for that destination. Press 
[Close] to close the confirmation screen.
%If there are no corresponding destinations, no destinations 
are displayed.
%To further search within the search results, press [Nar-
rowList], and repeat steps 3 and 8.
%To perform another search, press [NewSearch], and repeat steps 3 and 8.
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							Specifying destinations6
6-10Konica Minolta 240f
6.1
Regarding search results
An icon is displayed in front of destinations in the search results.
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Press   to check the details for that destination. Press [Close] to close the confirmation screen. Press [Reg-
ister] to register the displayed destination in the address book. For details, refer to page 8-9.
6.1.3 Entering destinations
Entering destinations using the numeric keys
When transmitting a fax, enter the fax number.
1Press .
2Use the numeric keys to enter the fax number, and press [En-
ter].
%Press [Clear] to delete the digit at the position of the cur-
sor.
%You can press [Prefix] to enter a prefix number registered 
in advance. For details, refer to page 8-39.
%Dialing options can be entered. For details on dialing op-
tions, refer to page 4-20. 
3When there are multiple destinations, repeat step 2.
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You can press [Register] after entering a fax number to register the displayed fax number in the address book. 
For details, refer to page 8-7.
Icon Description
A fax number on an LDAP server.
An e-mail address on an LDAP server.
A fax number registered in the address book.
An e-mail address registered in the address book.
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							Konica Minolta 240f6-11
6.1 Specifying destinations6
Entering e-mail addresses
When transmitting with Internet Fax or Scan to E-Mail, enter the e-mail address.
1Press  or .
2Press [Advanced].
3Press [Mail Address].
4Enter the e-mail address, and press [Enter].
%Up to 50 characters can be entered.
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
5When there are multiple destinations, repeat steps 3 and 4.
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You can press [Register] after entering an e-mail address to register the displayed e-mail address in the ad-
dress book. For details, refer to page 8-8.
(Scanner screen)
(Fax screen)
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							Specifying destinations6
6-12Konica Minolta 240f
6.1
6.1.4 Specifying using search numbers
You can enter destinations by specifying registered search numbers.
1Press  or .
2Press [Advanced].
3Press [Speed-Dial].
4Enter the search number using the numeric keys, and press 
[Enter].
%You can also enter the search number using [+] and [,].
%If you pressed  in step 1, proceed to step 6.
5Select [Fax] if transmitting a fax or 
[e-mail] if transmitting an internet fax, and press [Enter].
This screen is only displayed if both a fax number and e-mail 
address are registered in the address book.
6When there are multiple destinations, repeat steps in 3 to 5.
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You cannot use prefixes when selecting a destination using the search number.
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