Kyocera FS 1028MFP User Manual

							OPERATION GUIDE6-1
6Document Box
This chapter explains the typical procedure fo r utilizing Document Box.
• Printing Documents Stored in USB Memory ...... ........... 6-2
• Saving Documents to USB Me mory (Scan to USB) ..... 6-4
• Removing USB Memory ............... ................................ 6-6
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							Document Box 
6-2OPERATION GUIDE
Printing Documents Stored in USB Memory
Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the 
USB memory without having to use a computer.
Limitations
• The following file types can be printed:
• PDF file (Version 1.5)
• TIFF file (TIFF V6/TTN2 format)
• XPS file
• PDF files you wish to print shou ld have an extension (.pdf).
• Files to be printed should be saved no further down than the top 3 folder levels.
• Plug the USB memory directly into the USB memory  slot (A1). We do not guarantee that USB memory 
printing is error free if a USB hub is used.
Printing
Print documents stored in the removable USB memory.
1Plug the USB memory into the USB memory slot.
2Press the  Document Box  key. The Document Box 
menu appears.
3Press the  U or  V key to select [USB Memory].
4Press the  OK key. USB Memory appears.
5Press the  U or V  key to select the the file you want 
to print.
Document Box:a  b 
*********************1  USB Memory
USB Memory:
a  b 
*********************
i Folder-1
j File-1   T 
[ Menu ] [ Select ]
N Store File
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							Document Box 
OPERATION GUIDE6-3
6
Select a folder and press the OK key to view the 
files in the folder. Documents in the top 3 folder 
levels including the root directory can be viewed.
6Press [Select] (the  Right Select key). The selected 
file name is indicated by  a checkmark next to it.
When you want to print additional files, repeat 
steps 5 to 6 to select them.
7Press the  OK key. A menu appears.
8Press the  U or  V key to select [Print].
9Press the  OK key. The basic screen appears. 
Change the number of copies, 1-sided/2-sided 
printing, etc., as necessary. For changing print 
settings, refer to  Copying on page 3-9  and  
Copying Functions on page 4-1 .
10Press the Start key. Printing of  the selected file 
begins.
USB Memory:a  b 
N Store File
i Folder-1
*********************
[ Menu ] [ Select ]
j File-1   g 
USB Memory:
a  b 
*********************
2  Delete
1  Print
Ready to print. Copies:  1
 A4 
q      s A  A4a
[][ ]
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							Document Box 
6-4OPERATION GUIDE
Saving Documents to USB Memory (Scan to USB)
This function allows you to store scanned image files  in USB memory connected to the machine. You can store 
files in PDF, TIFF,  JPEG or XPS format.
NOTE: The maximum number of the storable files is 100.
Storing Documents
The procedure for storing documents in removable USB memory is explained below.
1Plug the USB memory into the USB memory slot .
2Press the Document Box  key. The Document Box 
menu appears.
3Press the  U or  V key to select [USB Memory].
4Press the  OK key. USB Memory appears.
5Press the  U or  V key to select [Store File].
6Press the  OK key. The basic screen appears. 
Change the original type, file format, etc., as 
necessary. For changing scan settings, refer to  
Sending Functions on page 5-1 .
7Press the Start key. The original is scanned and the 
data is stored in the USB memory.
Document Box:a  b 
*********************1  USB Memory
USB Memory:
a  b 
*********************
i Folder-1
j File-1   T 
[ Menu ] [ Select ]
N Store File
Ready to scan. A4
q
[][ ]
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							Document Box 
OPERATION GUIDE6-5
6
IMPORTANT: When removing the USB memory, 
ensure that you use the correct removal procedure, as 
described in  Removing USB Memory on page 6-6 .
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							Document Box 
6-6OPERATION GUIDE
Removing USB Memory
Remove the USB memory.
IMPORTANT: Be sure to follow the proper procedure to avoid damaging the data or USB memory.
1Press the Document Box  key. The Document Box 
menu appears.
2Press the  U or  V key to select [USB Memory].
3Press the  OK key. USB Memory appears.
4Press [Menu] (the  Left Select key). A menu 
appears.
NOTE: This is the image on the screen when a folder 
is selected. [Open] is not  displayed when a file is 
selected. 
5Press the U or V key to select [Remove Memory].
6Press the  OK key. A confirmation message 
appears.
7Press [OK] (the  Right Select key) or remove the 
USB memory. The screen returns to the Document 
Box menu.
Document Box:a  b 
*********************1  USB Memory
USB Memory:
a  b 
*********************
i Folder-1
j File-1   T 
[ Menu ] [ Select ]
N Store File
Menu(Folder):
a  b 
1  Memory Detail
2  Remove Memory
USB memory can be
safely removed. [OK ]
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							OPERATION GUIDE7-1
7 Status / Job Cancel
This chapter explains how to check the status and history of jobs and cancel the jobs being 
processed or wait ing to be printed.
This chapter also explains  how to check the remaining am ount of toner and paper and the 
status of devices, and how to  cancel the fax communication.
• Checking Job Status ....... ..............................................7-2
• Checking Job History ...... .............................................. 7-8
• Sending the Job Log Hist ory .......................................7-13
• Pause and Resumption of Jobs . .................................7-19
• Canceling of Jobs ...... .................................................7-19
• Device/Communication ...............................................7-20
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							Status / Job Cancel 
7-2OPERATION GUIDE
Checking Job Status
Check the status of jobs being processed or waiting to be printed.
Available Status Screens
The processing and waiting statuses of jobs are displayed as a list on the Message Display in four different 
screens - Print Job, Send Job, Store Job and Schedul ed Job. The following job statuses are available.
Print Job Status Screen
1Press the  Status/Job Cancel key. The Status 
menu appears.
2Press the  U or  V key to select [Print Job Status].
3Press the  OK key. Print Job Status appears. Press 
the  U or  V key to check the print queue.
Screen
Job statuses to be displayed
Print Job • Copy
• Printer
• FAX reception
• Document Box
• E-mail reception
• Job Report /List
• Printing data from removable memory
Send Job • FAX transmission
• PC (SMB/FTP) transmission
•E-mail
• Application
• Multiple destination
• Sending Job FAX using Delayed  transmission
Store Job • Scan
•FAX
Scheduled Job • FAX
Status:a  b 
*********************
2  Send Job Status
3  Store Job Status
[ Pause ]
1  Print Job Status
Print Job Status:
a  b 
0008 
r Copy   r 
0009 
r maury’s data
0010 
W aaaa
[ Pause ] [ Menu ]
1234
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							Status / Job Cancel 
OPERATION GUIDE7-3
7
Press the OK key to check detailed information of 
the selected job.
NOTE: You can also check the job information by 
pressing [Menu] (the  Right Select key) and selecting 
[Detail] in the menu that appears.
Press the  Y or Z key to switch the display to other 
information items. The  items displayed are as 
follows:
Status (status of job)
Accepted Time
Job Name
Job Type
User Name
Page and Copy 
(number of pages and copies to be printed)
Original Page (number of pages of the original)
When complete job name not disp layed in detailed information
When the job name in Job Name is displayed in a short form, press [Detail] (the  Right Select key) to see the 
complete job name. Press the  OK key to return to the original screen.
The table below lists the items displaye d in the Printing Jobs Status screen.
0009 Detail:C  b 
Status: 1/8
Processing
No. Item / Key Detail
1 Job No. Acceptance No. of job
2 Type Icons that indicate the job type
„ Copy job  r
„ Printer job  W
„ FAX reception  b
„ E-mail reception  p
„ Job from Document Box  x
„ Report / List  j
„ Data from Removable Memory  Y
3 Job Name Job Name or file name
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							Status / Job Cancel 
7-4OPERATION GUIDE
Send Job Status screen
1Press the 
Status/Job Cancel key. The Status 
menu appears.
2Press the  U or  V key to select [Send Job Status].
3Press the  OK key. Send Job Status appears. Press 
the  U or  V key to check the send queue.
Press the  OK key to check detailed information of 
the selected job.
NOTE: You can also check the job information by 
pressing [Menu] (the  Right Select key) and selecting 
[Detail] in the menu that appears.
Press the  Y or Z key to switch the display to other 
information items. The  items displayed are as 
follows:
Status (status of job)
Accepted Time
Job Name
Job Type
User Name
Original Pages (number of pages of the original)
Color/B & W (color mode of the original)
Destination
4 Status
Status of job
r :P rin tin g
s  : Print Waiting
no icon: Pausing print job or error
R  : Preferential print job is 
running
S  : Suspended because 
preferential print job is 
running
No. Item / Key
Detail
Status:a  b 
*********************
2  Send Job Status
3  Store Job Status
[ Pause ]
1  Print Job Status
Send Job Status:
a  b 
0010 
b 066764333   r 
0011 
p Broadcast   N
0017 b 0324256345  N
[ Cancel ] [ Menu ]
1234
0011 Detail:C  b 
Status: 1/8
Processing
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