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Kyocera FS 1028MFP User Manual

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    							Management 
    OPERATION GUIDE11-15
    11
    Login/Logout
    If job accounting is enabled, an account ID entry screen appears each time you use this machine. 
    Use the procedure below to login and logout.
    Login
    NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
    1In the screen below, enter the account ID using the 
    numeric keys and press the OK key.
    NOTE: If you entered a wrong character, press the 
    Clear key and enter the account ID again. 
    If the entered account ID does not match the registered 
    ID, a warning beep will sound  and login will fail. Enter 
    the correct account ID. 
    By pressing [Counter] (the  Left Select key), you can 
    refer to the number of pages printed and the number of 
    pages scanned.
    When the screen to enter the login user name and 
    password appears
    If user login administration is enabled, the screen to 
    enter the login user name and password appears. Enter 
    a login user name and password to log in. (Refer to 
    Login/Logout on page 11-5 .) If the user has already 
    registered the account information, the account ID entry 
    would be skipped. (Refer to  Adding a User on page 11-
    6 .) 
    2Proceed to complete the rest of the steps.
    Logout When the operations are complete, press the Logout 
    key to return to the a ccount ID entry screen.
    Account ID:   b 
     
    *******************
    [Counter ]
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    							Management 
    11-16OPERATION GUIDE
    Managing Accounts
    This section explains how to add a new account. The following entries are required.
    Use the procedure below to register a new account.
    NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
    1Press the System Menu/Counter  key on the main 
    unit operation panel.
    2In the Sys. Menu/Count. menu, press the  U or  V 
    key to select [User/Job Account], and then press 
    the  OK key.
    3If user login administration is disabled, the user 
    authentication screen app ears. Enter your login 
    user name and password and then press [Login]. 
    For this, you need to log in with administrator 
    privileges. Refer to  Adding a User on page 11-6  for 
    the default login user name and password.
    NOTE: If [Netwk Authentic.] is selected as the user 
    authentication method, press [Menu] (the Left Select  
    key) to select the authentication destination.
    4In the User/Job Account menu, press the U or  V 
    key to select [Job Account. Set.].
    Item Description
    Account Name Enter the account name (up to 32 characters).
    Account ID Enter the account ID as many as eight digits  (between 0 and 99999999). 
    Restriction This Prohibits printi ng/scanning or restricts the 
    number of sheets to load. Refer to  Restricting the 
    Use of the Machine on page 11-22 .
    Sys. Menu/Count.:a  b 
    *********************
    5  User Property
    6  Common Settings
    [ Exit ]
    4  User/Job Account
    Login User Name
    L  b 
     
    *******************
    Login Password:
    [ Menu ] [ Login ]
    User/Job Account:a  b 
    1  User Login Set.
    *********************
    3  Unknown ID Job [ Exit ]
    2  Job Account.Set.
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    							Management 
    OPERATION GUIDE11-17
    11
    5Press the OK key. The Job A ccount. Set. menu 
    appears.
    6Press the  U or  V key to select [Account. List].
    7Press the  OK key. Account. List appears.
    8Press [Menu] (the  Right Select key), press the  U 
    or  V key to select [Add A ccount], and then press 
    the  OK key.
    9Enter the account name and press the  OK key.
    10Enter the account code and press the  OK key.
    NOTE: Any account ID that has already registered 
    cannot be used. Enter any other account ID.
    11Press the  U or  V key to select [Exit] and then 
    press the  OK key.
    Select [Detail] and press the OK  key to see 
    information of the registered accounts.
    12Account. List is displayed and the new account is 
    added to the account list.
    Job Account.Set.:a  b 
    4  Each Job Account
    *********************
    6  Default Setting
    [ Exit ]
    5  Account. List
    Account. List:
    a  b 
    *********************
    k Osaka GUI Design
    k Kyoceramita [ Menu ]
    k UI R&D DEP.
    Menu:
    a  b 
    1  Detail/Edit
    2  Delete
    *********************3  Add Account
    Account Name:
    T  b 
    *                 S
         ABC
    [ Text ]
    Account ID:   b 
     
    *******************S
    k
     Dep.01:a  b 
    *********************
    2  Detail
    1  Exit
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    							Management 
    11-18OPERATION GUIDE
    Managing Accounts
    This changes the registered account information or deletes the account.
    Use the procedure below to manage accounts.
    NOTE: Refer to Character Entry Method on Appendix-5 for details on entering characters.
    1Press the System Menu/Counter  key on the main 
    unit operation panel.
    2In the Sys. Menu/Count. menu, press the  U or  V 
    key to select [User/Job Account], and then press 
    the  OK key.
    3If user login administration is disabled, the user 
    authentication screen app ears. Enter your login 
    user name and password and then press [Login]. 
    For this, you need to log in with administrator 
    privileges. Refer to  Adding a User on page 11-6  for 
    the default login user name and password.
    NOTE: If [Netwk Authentic.] is selected as the user 
    authentication method, press [Menu] (the Left Select  
    key) to select the authentication destination.
    4In the User/Job Account menu, press the U or  V 
    key to select [Job Account. Set.].
    5Press the  OK key. The Job A ccount. Set. menu 
    appears.
    6Press the  U or  V key to select [Account. List].
    Sys. Menu/Count.:a  b 
    *********************
    5  User Property
    6  Common Settings
    [ Exit ]
    4  User/Job Account
    Login User Name
    L  b 
     
    *******************
    Login Password:
    [ Menu ] [ Login ]
    User/Job Account:a  b 
    1  User Login Set.
    *********************
    3  Unknown ID Job [ Exit ]
    2  Job Account.Set.
    Job Account.Set.:
    a  b 
    4  Each Job Account
    *********************
    6  Default Setting [ Exit ]
    5  Account. List
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    							Management 
    OPERATION GUIDE11-19
    11
    7Press the OK key. Account. List appears.
    The procedure differs depending on the details to be 
    edited.
    Changing account information
    1Press the U  or V key to select the account whose 
    information you want to  change, and then press the 
    OK  key.
    2Press the  Y or Z  key to select the item you want to 
    change, press [Edit] (the  Right Select key), 
    change account information and restriction of use, 
    and then press the  OK key.
    NOTE: Activate or deactivate  restriction. Refer to 
    Restricting the Use of the Machine on page 11-22 .
    3Repeat step 2 to change items as necessary.
    4After completing changing the account information, 
    press the OK key again. A confirmation screen 
    appears.
    5Press [Yes] (the  Left Select key). The account 
    information is changed.  Registered. is displayed 
    and the screen returns to Account. List.
    Account. List:a  b 
    *********************
    k Osaka GUI Design
    k Kyoceramita
    [ Menu ]
    k UI R&D DEP.
    Account. List:
    a  b 
    k UI R&D DEP.
    *********************
    k Kyoceramita [ Menu ]
    k Osaka GUI Design
    Detail:
    C  b 
    Account Name: 1/7
    Osaka GUI Design
    [ Edit ]
    Overwrite.
    Are you sure?
    z k Osaka GUI DESIGN
    [ Yes ] [ No ]
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    							Management 
    11-20OPERATION GUIDE
    Deleting an account
    1Press the 
    U or  V key to select the account you 
    want to delete, and th en press [Menu] (the Right 
    Select key).
    2Press the  U or  V key to select [Delete].
    3Press the  OK key. A confirmation screen appears.
    4Press [Yes] (the  Left Select key). The account is 
    deleted. Completed.  is displayed and the screen 
    returns to Account. List.
    Managing the Copier/Printer Counts
    You can select how the copying and printing page counts ar e shown - either the total of both or each of copying 
    and printing individually. The selection may influence  restriction on the count and count method. Refer to 
    Restricting the Use of the Machine on page 11-22,  Counting the Number of Pages Printed on page 11-30  and 
    Printing an Accounting Report on page 11-35  for details. 
    Use the procedure below to set the counting methods.
    1Press the  System Menu/Counter  key on the main 
    unit operation panel.
    2In the Sys. Menu/Count. menu, press the  U or  V 
    key to select [User/Job Account], and then press 
    the  OK key.
    Account. List:a  b 
    k UI R&D DEP.
    *********************
    k Kyoceramita
    [ Menu ]
    k Osaka GUI Design
    Menu:
    a  b 
    1  Detail/Edit
    *********************
    3  Add Account
    2  Delete
    Delete.
    Are you sure?
    z k UI R&D DEPT.
    [ Yes ] [ No ]
    Sys. Menu/Count.:a  b 
    *********************
    5  User Property
    6  Common Settings [ Exit ]
    4  User/Job Account
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    							Management 
    OPERATION GUIDE11-21
    11
    3If user login administration is disabled, the user 
    authentication screen appears. Enter your login 
    user name and password and then press [Login]. 
    For this, you need to log in with administrator 
    privileges. Refer to  Adding a User on page 11-6  for 
    the default login user name and password.
    NOTE: 
    • Refer to Character Entry Method on Appendix-5  for 
    details on entering characters.
    • If [Netwk Authentic.] is  selected as the user 
    authentication method, press [Menu] (the Left 
    Select  key) to select the au thentication destination.
    4In the User/Job Account menu, press the  U or  V 
    key to select [Job Account. Set.].
    5Press the  OK key. The Job A ccount. Set. menu 
    appears.
    6Press the  U or  V key to select [Default Setting].
    7Press the  OK key. The Default Setting menu 
    appears.
    8Press the U  or V key to select [Copy/Print Count].
    9Press the  OK key. Copy/Print Count appears.
    10Press the  U or  V key to select [Total] or [Split].
    Login User NameL  b 
     
    *******************
    Login Password:
    [ Menu ] [ Login ]
    User/Job Account:a  b 
    1  User Login Set.
    *********************
    3  Unknown ID Job [ Exit ]
    2  Job Account.Set.
    Job Account.Set:
    a  b 
    *********************
    2  Account Report
    3  Total Accounting [ Exit ]
    1  Job Accounting
    Default Setting:
    a  b 
    1  Apply Limit
    *********************
    3  Counter Limit [ Exit ]
    2  Copy/Print Count
    Copy/Print Count:
    a  b 
    1  Total
    *********************2 *Split
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    							Management 
    11-22OPERATION GUIDE
    11Press the OK key.
    Completed.  is displayed and the screen returns to 
    the Default Setting menu.
    Restricting the Use of the Machine 
    This section explains how to restrict  the use of the machine by account  or the number of sheets available.
    The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the 
    Copier/Printer Counts on page 11-20 .
    Restriction Items ‹ [Split] selected for  Copier/Printer Count
    ‹  [Total] selected for  Copier/Printer Count
    Item
    Detail
    Print Restriction 
    (Copier) Limits the number of sheets used for copying.
    Print Restriction 
    (Printer) Limits the number of sheets used for printing.
    Scan Restriction 
    (Others) Limits the number of sheets scanned (excludes 
    copying).
    Fax TX 
    Restriction Limits the number of sheets sent by fax. (For FS-
    1128MFP only)
    Item Detail
    Print Restriction Limits the total nu mber of sheets used for copying 
    and printing.
    Scan Restriction 
    (Others) Limits the number of sheets scanned (excludes 
    copying).
    Fax TX 
    Restriction Limits the number of sheets sent by fax. (For FS-
    1128MFP only)
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    							Management 
    OPERATION GUIDE11-23
    11
    Applying Restriction
    Restriction can be applied in two modes as follows: 
    Use the procedure below to select a restriction method.
    1Follow steps 1 to 7 of Managing Accounts on page 
    11-16 . 
    2In Account. List, press the  U or  V key to select the 
    account to which you want to set restriction of use, 
    and then press the  OK key.
    3Press the  Y or  Z key to select the item to be 
    restricted and then press [Edit] (the Right Select  
    key).
    When selecting [Split] in  Copy/Print Count, screen 
    changes as shown in the left.
    4Press the  U or  V key to select the desired 
    restriction method  and then press the  OK key.
    Item
    Description
    Off No restriction given
    Counter Limit Restricts the print counter in one-page increments  up to 9,999,999 copies.
    Reject Usage  Restri ction is applied.
    Account. List:a  b 
    k UI R&D DEP.
    *********************
    k Kyoceramita
    [ Menu ]
    k Osaka GUI Design
    Detail:
    C  b 
    Print Restrict.: 4/6
    Off [ Edit ]
    Detail:C  b 
    Print Restrict.: 4/7
    Copier
    Off [ Edit ]
    Print Restrict.:a  b 
    *********************
    2  Counter Limit
    3  Reject Usage[ Exit ]
    1 *Off
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    							Management 
    11-24OPERATION GUIDE
    If you select [Counter Limit], enter the upper limit 
    number of pages in the next screen, and then press 
    the 
    OK key.
    5Repeat step 3 to 4 to  set items as necessary.
    6Press the OK key again. A confirmation screen 
    appears.
    7Press [Yes] (the Left Select  key). The restriction of 
    use is changed.  Registered. is displayed and the 
    screen returns to Account. List.
    Applying Limit of Restriction
    This specifies how the machine behaves when the counter has reached the limit of restriction. The table below 
    describes the action taken.
    Use the procedure below to apply the restriction limit.
    1Press the  System Menu/Counter  key on the main 
    unit operation panel.
    2In the Sys. Menu/Count. menu, press the  U or  V 
    key to select [User/Job Account], and then press 
    the  OK key.
    Limit Pages:D  b 
        (1 - 9999999)
          
    **123456*pages
    Overwrite.
    Are you sure?
    z k Osaka GUI DESIGN
    [ Yes ] [ No ]
    Item Description
    Immediately *
    * The next job will be prohibited in sending or in storing in the box.
    Job stops when the counter reaches its limit. 
    Subsequently  Printing/scanning of the job continues but the  subsequent job will be rejected.
    Alert Only Job continues while displaying an alert message.
    Sys. Menu/Count.:a  b 
    *********************
    2  User Property
    3  Common Settings [ Exit ]
    1  User/Job Account
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