Palm I705 Wireless Handheld Instructions Manual

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CHAPTER 10
Using Clock
Clock enables you to view the current time and date and to set an alarm. 
Use Clock to do the following:

View the current time and date.

Open a preferences screen where you can set the time and date for all the 
applications on your handheld.

Set an alarm.
To open Clock:
1.Tap the Applications icon  . 
2.Tap the Clock icon  .
TIPYou can also tap the clock icon   in the upper-left corner of the Graffiti® 
writing area to open clock.
Viewing the time
Clock makes it easy for you to check the time and date, and provides a convenient 
travel alarm feature. See “Date and Time preferences” in Chapter 17 for details on 
setting the current date and time for all the applications on your handheld.
In addition to setting the date and time, you can set an alarm to sound during the 
next 24-hour period.
To view the time:
Do one of the following:

When your handheld is on, tap the Clock icon   in the upper left corner of the 
Graffiti writing area.

Tap the Applications icon  , and then tap the Clock icon  . 
						

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Setting an alarm
To set an alarm:
1.Tap the Applications icon  . 
2.Tap the Clock icon  .
3.Tap the Alarm box to open the Set Alarm dialog box.
4.Tap the time columns to set the hour and minute.
5.When the alarm reminder message appears, do one of the following:
Tap OK to permanently dismiss the reminder and return to the current screen.
Tap Snooze to dismiss the reminder and return to the current screen. The 
reminder message appears again in five minutes, and an attention indicator 
blinks in the upper-left corner of the screen to remind you of the pending alarm. 
When the reminder message reappears, the current time displays in the 
Reminder bar and the alarm time displays on the screen. 
6.Ta p  G o  To  t o  o p e n  C l o c k .
Clock menus
Clock menus are shown here for your reference, and Clock features that are not 
explained elsewhere in this book are described here.
See “Using menus” in Chapter 6 for information about choosing menu commands. 
						

							Clock menus
11 3
Options menu
Display OptionsAllows you to choose which information appears on the Clock 
screen.
Day. Activates the day of the week display. When it is on, the day 
appears above the time.
Date. Activates the date display. When it is on, the date appears 
below the time.
Alarm 
PreferencesSound. Sets the sound of the alarm. The choices are Alarm, 
Bumble Bee, Reveille, Sonata, Wake Up, and Warbler.
Volume. Defines how loud the alarm sounds. The choices are Low, 
Medium, and High.
About ClockShows version information for Clock. 
						

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CHAPTER 11
Using Date Book
Date Book lets you quickly and easily schedule appointments or any kind of 
activity associated with a time and date. Use Date Book to do the following:

Enter a description of your appointment and assign it to a specific time and 
date.

Display a chart of your appointments for an entire week. The Week View makes 
it easy to spot available times and any potential scheduling overlaps or 
conflicts.

Display a monthly calendar to quickly spot days where you have morning, 
lunch, or afternoon appointments.

Display an agenda showing appointments, untimed events, and your To Do 
items for the day.

Set an alarm to notify you of the scheduled activity. 

Create reminders for events that are based on a particular date, rather than time 
of day. Birthdays and anniversaries are easy to track with your handheld.

Attach notes to individual events for a description or clarification of the entry 
in your Date Book.
To open Date Book:

Press the Date Book application button on the front panel of your handheld. 
Date Book opens to today’s schedule.
TIPPress the Date Book application button repeatedly to cycle through the 
Day, Week, Month and Agenda views.
Date Book button 
						

							Chapter 11 Using Date Book
11 6
When you open Date Book, the screen shows the current date and a list of times for 
a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind of activity 
that you associate with a day. You can enter a new event on any of the available 
time lines. 
When you schedule an event, its description appears on the time line, and its 
duration is automatically set to one hour. You can easily change the start time and 
duration for any event.
It’s possible to schedule events that overlap, but Date Book makes it easy to find 
such conflicts. See “Spotting event conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a particular date but 
have no specific start or end times, such as birthdays, holidays, and anniversaries. 
These are referred to as “untimed events.” Untimed events appear at the top of the 
list of times, marked with a diamond. You can have more than one untimed event 
on a particular date.
You can also schedule a repeating event, such as a weekly meeting, and continuous 
events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1.Tap the time line that corresponds to the beginning of the event.
2.Enter a description of the event. You can enter up to 255 characters.
Ta p  a  
time line
Enter event  Time bar 
shows 
duration 
						

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11 7
3.If the event is one hour long, skip to step 5. If the event is longer or shorter than 
an hour, tap the time of the event to open the Set Time dialog box. 
TIPYou can also open the Set Time dialog (to select a start time) by making 
sure no event is selected, and then writing a number on the number side of the 
Graffiti
® writing area.
4.Do one of the following:
Tap the time columns on the right side of the Set Time dialog to set the Start 
Time, then tap the End Time box and tap the time columns to set the End Time.
Tap All Day to automatically insert the start and end time of the event as 
defined in your Date Book preferences.
5.Ta p  O K .
6.Tap a blank area of the screen to deselect the event. A vertical line appears next 
to the time, indicating the duration of the event.
If an event has the same start and end time, the time is only displayed once.
To schedule an event for another day:
1. Select the date you want for the event by doing one of the following: 
–Tap the day of the week that you want in the date bar at the top of the screen. 
If necessary, tap the Previous week or Next week scroll arrows to move to 
another week.
Ta p  t h e  
time of an 
event
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times 
						

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TIPYou can also use the scroll button on the front panel of your handheld to 
move forward or backward one day at a time.
–Tap Go To at the bottom of the screen to open the Go to Date dialog box. 
Select a date by tapping a year, month, and day in the calendar.
TIPIn the Go to Date dialog box, you can also use the scroll button on the front 
panel of the handheld to move forward or backward one month at a time.
2.After you locate the date, follow the steps for scheduling an event for the 
current day.
To schedule an untimed event: 
1.Select the date that you want for the event.
2.Ta p  N e w.
3.Tap No Time, so that no start or end times are defined for the new event.
TIPYou can also create a new untimed event by making sure no event is 
selected and then writing letters in the Graffiti® writing area.
Previous 
weekNext 
week
Tap to select a day of 
the current week
Previous year Next year
Tap to select Tap to select a 
month
Tap to select a 
day 
						

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11 9
4.Enter a description of the event.
5.Tap a blank area on the screen to deselect the untimed event.
If you create an event and decide later that there is no particular start or end 
time, you can easily change it to an untimed event. Tap the time of the event in 
the Date Book screen, tap No Time, and then tap OK.
Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1.Tap the event you want to reschedule.
2.Ta p  D e t a i l s .
3.To change the time, tap the Time box and select a new time.
4.To change the date, tap the Date box and select a new date.
5.Ta p  O K .
Setting an alarm for an event
The Alarm setting enables you to set an alarm for events in your Date Book. You 
can set an alarm to notify you minutes, hours, or days before an event. The default 
Alarm setting is 5 minutes before the time of the event, but you can change this to 
any number of minutes, hours, or days.
When you set an alarm, this icon   appears to the far right of the event with the 
alarm. When the alarm occurs, a reminder message also appears onscreen.
To set an alarm for an event:
1.Tap the event to which you want to assign an alarm.
2.Ta p  D e t a i l s .
3.Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
No time 
selected New 
untimed 
event 
						

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4.Tap the pick list to select Minutes, Hours, or Days.
5.Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time 
units.
6.Ta p  O K .
7.When the reminder message appears on screen, do one of the following:
Tap OK to permanently dismiss the reminder and return to the current screen.
Tap Snooze to dismiss the reminder and return to the current screen. The 
reminder message appears again five minutes after you tap Snooze, and an 
attention indicator blinks in the upper-left corner of the screen to remind you of 
the pending alarm.
Tap Go To to open Date Book. Date Book will open and display the event 
associated with the alarm. 
Alarm for untimed events: You can set a silent alarm for an untimed event. In this 
case, the alarm triggers at the specified period of minutes, hours, or days before 
midnight (beginning) of the day of the untimed event. When the alarm triggers, the 
reminder list displays the alarm message until you clear it. See “Reviewing alerts” 
in Chapter 6 for details.
For example, you set an alarm for an untimed event that occurs on February 4th. If 
the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on the 
night of February 3rd. The reminder remains in the reminder list until you turn on 
your handheld and dismiss it.
Scheduling repeating or continuous events
The Repeat function lets you schedule events that recur at regular intervals or 
extend over a period of consecutive days. 
Tap here to 
select unit of time Enter number of 
time units here