Palm I705 Wireless Handheld Instructions Manual

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To perform a local HotSync operation on a Mac computer:
1.Place your handheld on the HotSync cradle.
2.Make sure HotSync Manager is enabled: Double-click the HotSync Manager 
icon in the Palm folder. Click the HotSync Controls tab and make sure the 
Enabled option is selected.
3.Press the HotSync button   on the cradle.
The HotSync Progress dialog box appears followed by the Select User dialog 
box.
4.In the Select User dialog box, select the user name you entered when you 
installed the Palm Desktop software, and click OK.
The HotSync Progress dialog box reappears and synchronization begins. 
						

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5.Wait for a message on your handheld indicating that the process is complete.
After the HotSync process is complete, you can remove your handheld from the 
cradle. Gently rock your handheld forward in the cradle and then lift it to 
remove.
IR HotSync operations
Your handheld is equipped with an infrared (IR) port that supports the IrCOMM 
implementation of the standards for infrared communication established by the 
Infrared Data Association (IrDA). This means that not only can you beam data to 
another Palm OS handheld that’s equipped with an IR port, but you can also beam 
data to a mobile phone and any other device that supports the IrCOMM 
implementation of the IrDA standards. 
Most importantly, you can use the IR port to perform HotSync operations; you 
don’t need your cradle. This is especially useful if you travel with an infrared-
enabled laptop. You simply enable infrared communication on your laptop and 
handheld and follow the steps in “Performing an IR HotSync operation” later in 
this section.
Preparing your computer for infrared communication
Before you can perform a HotSync operation using the IR port, the computer with 
which you want to synchronize must fulfill these requirements:

Your computer must support the IrCOMM implementation of the IrDA 
standards.

Your computer must have an enabled infrared port that’s built into the 
computer, or an enabled infrared device attached to the computer. 

Some desktop computers may require an infrared device attached to a physical 
COM port. Laptops are likely to have a built-in IR port, so no external device is 
necessary. 

Your computer must have an installed infrared driver.

If you have an external infrared device attached to your computer, a driver is 
probably included with the device. Consult the documentation included with 
the device for information on installing the required driver.
Check your computer’s documentation to learn if the computer supports infrared 
communication.  
						

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To configure HotSync Manager for infrared communication on a Windows computer:
1.Click the HotSync Manager icon   in the Windows system tray, and make sure 
Infrared is checked. If you do not have an Infrared option on the HotSync 
Manager menu, complete the following steps.
2.Make sure Local Serial is checked on the menu.
3.Choose Setup.
4.Click the Local tab.
5.In the Serial Port drop-down box, select the simulated port that your computer 
uses for infrared communication.
See the documentation for your operating system for instructions on finding the 
simulated port. This information is usually located in the Control Panel.
6.Click OK.
NOTEIf your cradle is connected to a USB port, you can continue using it 
while HotSync Manager is configured for infrared communication. If your 
cradle is connected to a serial port, you cannot use your HotSync cradle again 
until you reconfigure the HotSync Manager to communicate with the port 
defined for cradle synchronization.
To configure HotSync Manager for infrared communication on a Mac computer:
1.Double-click the HotSync Manager icon in the Palm folder.
2.In the HotSync Controls tab, select Enabled.
3.Click the Serial Port Settings tab.
4.Under Check for handheld connection using, select Local Setup. 
						

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5.Under Local Setup, select Infrared Port from the Port pop-up menu.
6.Close the HotSync Software Setup window. 
Performing an IR HotSync operation
After you complete the steps to prepare for performing an IR HotSync operation, 
it is easy to perform the actual operation. 
To perform an IR HotSync operation:
1.In the Applications Launcher, tap the HotSync icon.
2.Ta p  L o c a l .
3.Tap the pick list below the HotSync icon and select IR to a PC/Handheld.
4.Position the IR port of your handheld within a couple of inches of the infrared 
port of your computer.
5.Tap the HotSync icon to start the IR HotSync operation.
Returning to cradle HotSync operations
It’s easy to return to using the cradle for HotSync operations.
If your cradle is connected to a USB port, you can continue using it while HotSync 
Manager is configured for infrared communication. Use the following instructions 
to return to Local USB cradle HotSync operations only when needed, such as when 
you have disconnected the cradle from the USB port.
Ta p  h e r e  t o  
start IR 
HotSync 
operation 
						

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To return to local USB cradle HotSync operations on a Windows computer:
1.If needed, connect the cradle to the USB port of your computer you use for 
HotSync operations.
2.Click the HotSync Manager icon   in the Windows system tray, and select 
Local USB if it is not already checked. 
To return to local Serial cradle HotSync operations on a Windows computer:
1.If needed, connect the cradle to the port of your computer you use for HotSync 
operations.
2.Click the HotSync Manager icon   in the Windows system tray.
3.Choose Setup, and then click Local.
4.Select the COM port where your cradle is connected.
5.Click OK.
To return to local serial cradle HotSync operations on a Mac computer:
1.If needed, connect the cradle to a serial port on your computer.
2.Double-click the HotSync Manager icon in the Palm folder.
3.In the HotSync Controls tab, select Enabled.
4.Click the Serial Port Settings tab.
5.Under Check for handheld connection using, select Local Setup.
6.Under Local Setup, select the port where your cradle is connected from the Port 
pop-up menu.
7.Close the HotSync Software Setup window. 
Now, the next time you want to perform a HotSync operation, just press the 
HotSync button on the cradle, as you always did in the past.
Conducting a HotSync operation via modem
You can use a modem to synchronize your handheld when you are away from your 
computer.
IMPORTANTThe first HotSync operation must be performed using a local, direct 
connection, or with infrared communication. After that, you can perform a modem 
HotSync operation.
To perform a HotSync operation via modem you need the following:

A modem connected to your computer.

Palm Desktop software configured for use with the modem.  
						

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A modem connected to your handheld. 

A configuration for the kind of modem connection you want to make. See 
“Connection preferences” in Chapter 17 for more information.
NOTEYou cannot perform a wireless HotSync operation using your 
handheld’s internal radio.
Preparing your computer
There are a few steps you must perform to prepare your computer for a modem 
HotSync operation. Be sure to perform these steps before you leave your office so 
that your computer is ready to receive a call from your handheld. 
To prepare your Windows computer for a modem HotSync operation:
1.Confirm that the computer modem is connected and turned on, and that no 
communications applications, such as fax or telephony software, are running on 
a COM port.
Make sure the computer is disconnected from all online services, such as 
America Online (AOL). This helps to avoid conflicts with the COM port.
2.Start HotSync Manager if it is not already running, and from the HotSync 
Manager menu, choose
 Modem.
3.Adjust the following options as needed. 
Serial PortIdentifies the port for the modem. If you are unsure of the port 
assignment, look at the Modem Properties in the Windows 
Control Panel.
SpeedDetermines the speed at which data is transferred. Try the As 
Fast As Possible rate first, and adjust downward if you 
experience problems. This setting allows Palm Desktop 
software and your handheld to find and use the fastest speed.
ModemIdentifies the modem type or manufacturer. Refer to your 
modem manual or faceplate for its type or settings. If you’re 
not sure of your modem type or your modem doesn’t match 
any that appear in the list, select Hayes Basic. 
						

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4.Click OK.
To prepare a Mac computer for a modem HotSync operation:
1.Confirm that the computer modem is connected and turned on, and that no 
communications applications, such as fax or telephony software, or AppleTalk 
networking are running on that serial port.
Make sure the computer is disconnected from all online services, such as 
America Online (AOL). This helps to avoid conflicts with the serial port.
2.Double-click the HotSync Manager icon in the Palm folder.
3.Click the Serial Port Settings tab.
4.Under Check for handheld connection using, click Modem Setup.
5.Adjust the following options as needed. 
6.Close the HotSync Software Setup window.
Setup StringIdentifies the setup string for your particular modem. Not all 
modems require a setup string. Refer to your modem manual 
and enter the setup string if recommended by the 
manufacturer.
ModemIdentifies the type of modem connected to your computer. If 
your modem does not appear on the list, use the Hayes Basic 
setting, or choose Custom to enter a command string. Refer to 
the manual that came with your modem to find the appropriate 
command string.
PortIdentifies the port that Palm Desktop software uses to 
communicate with the modem. Select the modem or printer 
port where you connected the modem cable.
Modem SpeakerActivates the modem’s speaker. If you are having trouble 
connecting, turn on this option to make sure the modem 
connected to your computer is responding to incoming calls. 
						

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Preparing your handheld
There are a few steps you must perform to prepare your handheld for a modem 
HotSync operation. 
To prepare your handheld for a modem HotSync operation:
1.Tap the Applications icon  . 
2.Tap the HotSync icon  . 
3.Ta p  M o d e m .
4.Tap the pick list below the icon and select a modem configuration.
If you need to create a configuration, tap the Menu icon and then select Options 
and Connection Setup. See “Connection preferences” in Chapter 17 for more 
information.
5.Tap the Enter phone # field.
If you plan to connect to your company’s dial-in server (network modem) 
instead of connecting to a computer modem, see “Creating a user profile” later 
in this chapter.
6.Enter the telephone number to access the modem connected to your computer.
7.If needed, enter a dial prefix (such as “9”) to access an outside line, and then tap 
the Dial Prefix check box.
TIPYou can enter a comma in the field to introduce a “pause” in the dialing 
sequence. Each comma equals a two second pause.
Select a modem 
configuration
Ta p  h e r e   
						

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8.If the phone line you’re using for the handheld has Call Waiting, select the 
Disable call waiting check box to avoid an interruption during the modem 
HotSync operation. 
9.If you want to use a calling card to place the call, select the check box and enter 
the calling card number. 
10 .Ta p  O K .
Selecting the conduits for a modem HotSync operation
The Conduit Setup dialog box on your handheld enables you to define which files 
and/or applications synchronize during a modem HotSync operation. You can use 
these settings to minimize the time required to synchronize data with a modem. 
To change the Conduit Setup for a modem HotSync operation:
1.Tap the Applications icon  . 
2.Tap the HotSync icon  . 
3.Tap the Menu icon  . 
4.Tap Options, and then tap Conduit Setup.
5.Tap the check boxes to deselect the files and applications that you do not want 
to synchronize during a modem HotSync operation. The default setting is to 
synchronize all files. 
Applications that do not have a database (such as games) do not synchronize — 
even if you select the item in the Conduit Setup dialog box. 
6.Ta p  O K .
Performing a HotSync operation via a modem
After you prepare your computer and your handheld, and select your Conduit 
Setup options, you are ready to perform a modem HotSync operation.
To perform a modem HotSync operation:
1.Tap the Applications icon  . 
2.Tap the HotSync icon  .  
						

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3.Tap the Modem icon   to dial the Palm Desktop modem and synchronize the 
applications.
4.Wait for the HotSync operation to complete. If you have any problems 
conducting a successful HotSync operation, see “HotSync problems” in 
Appendix B.
Creating a user profile
If you use the File Link feature to configure several Palm OS handhelds with 
specific information (such as a company phone list) before distributing them to 
their actual users, you can create a user profile to load the data into a handheld 
without associating that data with a user name. The User Profile feature is 
designed only for the first-time HotSync operation, before you assign a User ID to 
a particular handheld. 
To create a user profile on a Windows computer:
1.Open Palm Desktop software.
2.From the Tools menu, choose Users.
3.Click Profiles. 
4.Click New.
5.Enter a unique name for the profile and click OK. 
6.Repeat steps 3 and 4 for each profile that you want to create, and then click OK 
to return to Palm Desktop software. 
7.Select the profile from the User list and create the data for the profile (e.g., 
company phone list, etc.).