Ricoh Mp C4500 Instruction Manual

							Settings for the Document Server
121
3 Settings for the Document Server
For details, see System Settings, and Copier / Document Server Features.
❖Copier / Document Server Features
❖System Settings
Reference
p.47 “System Settings”
p.91 “Copier / Document Server Features”
Heading items Default
General Features Customize Function: Document Server Storage2 Sided Original: 
Top to Top
General Features Customize Function: Document Server Storage1 sided→Comb 2 
orig
General Features Customize Function: Document Server Storage1 sided→Comb 4 
orig
General Features Customize Function: Document Server Storage1 sided→Comb 8 
orig
General Features Customize Function: Document Server StorageCreate Margin
General Features Customize Function: Document Server StorageOff
Heading Item Default
General Features Warm-up BeeperOn
General Features Copy Count DisplayUp
General Features Output: Document ServerInternal Tray 1
Tray Paper Settings Paper Tray Priority: CopierTray 1
Tray Paper Settings Cover Sheet TrayOff
Tray Paper Settings Slip Sheet TrayOff
Timer Settings Copier/Document Server Auto Reset Timer60 second(s)
Administrator 
ToolsAuto Delete File in Document Server3 day(s)
Administrator 
ToolsDelete All Files in Document Server - 
						

							Copier / Document Server Features
122
3 
						

							123
4. Facsimile Features
This chapter describes user tools in the Facsimile Features menu. For details on
how to access Facsimile Features, see Accessing User Tools (System Settings).
General Features
This section describes the user tools in the General Features menu under Facsim-
ile Features.
❖Quick Operation Key (1-3)
Frequently used functions programmed as Quick Operation keys are shown
on the menu immediately after the power is turned on.
If [On] is selected, the Quick Operation keys can be programmed with the fol-
lowing items:
On
 Manual E-mail RX
 Send Later
Subject
Text
 Recept. Notice
 E-mail TX Results
 BCC transmission
 Std. Message
 Fax Header Print
Label Insertion
Closed Network
SUB Code TX
 SEP Code Reception
Stamp
 Print Memory Lock
TX File Status
 RX File Status
Journal
Print Stored RX File
TX Status Report
Forwarding
 Switch RX Mode
SUB Code TX
Off 
						

							Facsimile Features
124
4
Up to three functions can be programmed to Quick Operation keys.
Functions that appear dimmed have already been set.
❖Switch Title
Select the title to be shown on the destination list.
 Title 1
 Title 2
 Title 3
❖Search Destination
Select a destination list to be used in Search Destination.
You can select from Address Book, or registered LDAP Server.
❖Communication Page Count
Checks the transmission, reception, and totals on the display.
Transmissions:
Total number of transmitted pages
 Receptions:
Total number of received pages
APress [Facsimile Features].
BPress [General Features].
CPress [Communication Page Count].
DAfter checking the display, press [Exit].
EPress the {User Tools/Counter} key.
❖Adjust Sound Volume
Adjust the sound volume during On Hook Mode and Immediate Transmis-
sion.
 On Hook Mode
 At Transmission
 At Reception
 At Dialing
At Printing
❖Box Setting
The following functions are for delivery and transfer of documents:
Personal Box
Information Box
Transfer Box
For details about Box Setting, see Box Settings.
❖Box Setting: Print List
You can print a list of the currently registered Personal Boxes, Information
Boxes, and Transfer Boxes. 
						

							General Features
125
4
❖On Hook Mode Release Time
Use this function to specify a time to cancel On Hook mode after you transmit
using On Hook dialing.
1 minute
3 minutes
5 minutes
 10 minutes
Reference
p.3 “Accessing User Tools”
p.174 “Box Settings”
Adjusting the Volume, Troubleshooting
Sending at a Specific Time (Send Later), Facsimile Reference
Fax Header Print, Facsimile Reference
Reading the Display, Facsimile Reference 
						

							Facsimile Features
126
4Scan Settings
This section describes the user tools in the Scan Settings menu under Facsimile
Features.
❖Program / Change / Delete Scan Size
You can program, change, or cancel frequently used scan sizes.
For details about programming Scan Size, see Program / Change / Delete
Scan Size.
Reference
p.3 “Accessing User Tools”
p.143 “Program / Change / Delete Scan Size” 
						

							Send Settings
127
4 Send Settings
This section describes the user tools in the Send Settings menu under Facsimile
Features.
❖Max. E-mail Size
When the other party has a limit on the size of e-mail messages that can be
received, or sending data heavy e-mail causes problems, you can make set-
tings to limit the size of sent e-mail. When this function is set to on, transmis-
sion of e-mail that exceeds the set size is aborted.
On
Off
When e-mail exceeds the maximum file size, an Error Report is output, and
the e-mail is deleted.
Even when e-mail does not exceed the size limit, it may be rejected if it does
not meet the requirements of the server settings.
APress [Facsimile Features].
BPress [Send Settings].
CPress [Max. E-mail Size].
DPress [On].
EEnter the maximum e-mail size using the number keys.
Maximum e-mail size can be between 128 and 102,400 KB.
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then enter
again.
FPress [OK]. 
						

							Facsimile Features
128
4
❖Program / Change / Delete Standard Message
Program standard messages to be printed at the top of the first page of the
original of the opposite party. It is useful for personalizing messages such as
sending greetings.
You can program three standard messages. You cannot change the Confi-
dential, Urgent, Please phone., or Copy to corres. section messages.
The procedure is the same for both programming and changing.
APress [Facsimile Features].
BPress [Send Settings].
CPress [Program / Change / Delete Standard Message].
DCheck that [Program / Change] is selected.
To delete the registered message, press [Delete].
ESelect the message you want to program or change.
To delete the registered message, select the message you want to delete,
and then press [Yes].
FEnter a new message.
For details about entering text, see Entering Text, About This Machine.
GPress [OK].
To cancel a registration, press [Cancel].
HPress [Exit].
IPress the {User Tools/Counter} key. 
						

							Send Settings
129
4
❖Backup File TX Setting
You can specify whether or not to send to a selected folder the backup of a file
sent by Memory Transmission.
By setting [Backup File TX Setting] to [On] and selecting the destination folder,
you can automatically send to the selected folder the backup of a file sent by
Memory Transmission using the machine’s control panel, Web Image Moni-
tor, DeskTopBinder, or LAN-Fax.
Select the destination folder for the backup file from the address book.
On
Off
If you set [Backup File TX Setting] to [On] but the Backup File TX fails, the ma-
chine automatically prints a backup file TX communication failure report.
For details about the communication failure report, see Communication
failure report, Facsimile Reference.
Using the parameter settings (switch 04, bit 1), specify whether or not to
print a communication failure report.
The backup file format will be the same as that specified for files sent by
Scan to Folder. Using the parameter settings (switch: 21, bit: 3), select TIFF
or PDF as the format for sending a file. The format is factory-preset to TIFF.
Using the parameter settings, you can specify the redial interval (switch 35,
bits 0-7) and the maximum number of redials (switch 36, bits 0-7). The re-
dial interval is factory-preset to 15 minutes; the maximum number of redi-
als, to 192.
Using the parameter settings, (switch 37, bit 0) you can specify whether to
stop sending a backup file if the destination folder becomes full while the
machine is sending or waiting to send a fax or the backup file.
APress [Facsimile Features].
BPress [Send Settings].
CPress [Backup File TX Setting].
DPress [On].
If there is a folder already programmed, a folder name is shown. If you
want to change the folder, press [Folder] and proceed to step 5.
ESpecify a folder for back up, and then press [OK].
The folder name is shown to the right of [Folder].
FPress [OK].
GPress the {User Tools/Counter} key.
Reference
p.3 “Accessing User Tools”
p.154 “Parameter Settings”
Entering Text, About This Machine
Communication failure report, Facsimile Reference
Maximum Values, Facsimile Reference 
						

							Facsimile Features
130
4Reception Settings
This section describes the user tools in the Reception Settings menu under Fac-
simile Features.
❖Switch Reception Mode
Specify the method for receiving fax documents.
 Manual Reception
 Auto Reception
❖Program Special Sender
By programming particular receivers as Special Sender in advance, you can
have Special Senders treated differently.
For details about how to program Special Sender, see Special Senders to
Treat Differently.
❖Program Special Sender: Print List
You can print the Special Sender List.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender: Print List].
DPress the {Start} key.
To cancel printing a list before pressing the {Start} key, press [Cancel] or the
{Clear/Stop} key.
EPress the {User Tools/Counter} key.
❖Forwarding
Specify whether or not received fax documents are to be forwarded to a pro-
grammed receiver.
On
Off
❖Reception File Setting
Selects whether received documents are saved on the hard disk to be printed
later or printed immediately without being saved.
For details about Reception File Setting, see Reception File Setting.