Ricoh Mp C4500 Instruction Manual

							Registering Folders
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DCheck that [Program / Change] is selected.
ESelect the name whose folder you want to change, and then press [Folder].
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Folder].
GSelect the items you want to change.
HPress [Connection Test] to check the path is set correctly.
IPress [OK].
JPress [Exit].
Note
❒To change the name, key display and title, see Changing a Registered Name.
Reference
p.214 “Changing a Registered Name”
To change the protocol
APress [SMB], or [NCP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous protocol.
CEnter each item again.
Reference
p.242 “Registering an SMB Folder” 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
252
7
Changing items under FTP
APress [Change] under Port No.
BEnter the new port number, and then press {q}.
CPress [Change] under Server Name.
DEnter the new server name, and then press [OK].
EPress [Change] under Path.
FEnter the new path, and then press [OK].
Deleting an FTP Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK]. 
						

							Registering Folders
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JPress [Exit].
Note
❒To delete a name entirely, see Deleting a Registered Name.
Reference
p.215 “Deleting a Registered Name”
Using NCP to Connect
Note
❒To register a shared folder configured in Windows, see Using SMB to Connect
❒To register a folder in an FTP server, see Using FTP to Connect
Reference
p.242 “Using SMB to Connect”
p.248 “Using FTP to Connect”
Registering an NCP Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name you want to register or enter the registered number using
the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
NPress [NCP].
OSelect Connection Type.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
PSpecify the folder.
QPress [OK].
RPress [Exit].
Note
❒To register the name, see Registering Names.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒If you have set Connection Type to [NDS], enter the user name followed
by the name of the context where the user object is located. If the user name
is user and the context name is context, enter user.context
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒When [Do not Specify] is selected, the NCP User Name and NCP Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies. For details, see File Transfer.
❒If User Authentication is specified, contact your administrator.
Reference
p.212 “Registering Names”
p.255 “To locate the NCP folder manually”
p.255 “To locate the NCP folder using Browse Network”
Entering Text, About This Machine 
						

							Registering Folders
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7
To locate the NCP folder manually
APress [Change] under Path.
BEnter the path where the folder is located.
C[OK].
DPress [Connection Test] to check the path is set correctly.
EPress [Exit].
Note
❒If you set Connection Type to [NDS], and if the NDS tree name is tree,
the name of the context including the volume is context, the volume
name is volume and the folder name is folder, then the path will be
\	ree\volume. context\folder.
❒If you set Connection Type to [Bindery], and if the NetWare server name
is server, the volume name is volume and the folder name is folder,
then the path will be \\server\volume\folder.
❒You can enter a path using up to 128 characters.
❒If the connection test fails, check the settings, and then try again.
To locate the NCP folder using Browse Network
APress [Browse Network].
BIf you have set Connection Type to [NDS], a list of items in the NDS tree
appears. If you have set Connection Type to [Bindery], a list of items on the
NetWare server appears.
CSearch for the destination folder in the NDS tree or NetWare server.
You can press [Up One Level] to switch between levels.
DSelect the folder you want to register.
E[OK].
Note
❒Only the folders you are allowed to access appear in [Browse Network].
❒If the languages used on the machine and the destination you want to view
differ, the items in the list may not appear correctly.
❒Up to 100 items can be displayed in the list. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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Changing an NCP registered folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the user of the registered folder you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Folder].
GSelect Connection Type.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
HSpecify the folder.
To specify a folder, you can either enter the path manually or locate the folder
by browsing the network.
IPress [Connection Test] to check the path is set correctly.
JPress [OK].
KPress [Exit].
Note
❒To change the name, key display and title, see Changing a Registered Name.
Reference
p.214 “Changing a Registered Name” 
						

							Registering Folders
257
7
To change the protocol
APress [SMB], or [FTP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous protocol.
CEnter each item again.
Reference
p.242 “Registering an SMB Folder”
p.248 “Registering an FTP Folder”
Deleting an NCP Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect a user of the folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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J[Exit].
Note
❒To delete a name entirely, see Deleting a Registered Name.
Reference
p.215 “Deleting a Registered Name” 
						

							Registering Names to a Group
259
7 Registering Names to a Group
You can register names to a group to enable easy management of e-mail address-
es and folders for each group.
To add names to a group, the groups must be registered beforehand.
Important
❒When using Scan to Folder function, you cannot send scan files to a group
with over 50 folders registered.
❒The maximum number of destinations registerable to a group is 500.
Note
❒You can set a protection code to prevent unauthorized access to the folders
registered in a group. For details, see Registering a Protection Code.
Reference
p.269 “Registering a Protection Code”
Registering a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress [New Program]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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FPress [Change] under Group Name.
GEnter the group name, and then press [OK].
The Key Display name is set automatically.
HPress the title key under Select Title, if necessary.
The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]…
Added to the list of items in the selected title.
You can select [Frequent] and one more page for each title.
IWhen you want to change the key display, press [Change] under Key Dis-
play. Enter the key display, and then press [OK].
JPress [OK].
Reference
Entering Text, About This Machine
Registering Names to a Group
You can put names that have been registered in the Address Book into a group.
When registering new names, you can also register groups at the same time.
APress [System Settings].