Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

							Fax Printer Driver
Use Fax Printer Driver
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Use Fax Printer Driver
1. With the document 
displayed on your PC’s 
monitor, select the Print 
option from the File menu.
2. From the Name field’s 
drop-down menu, select 
StratagyES Fax.
3. Click OK.
NoteIf you removed the check mark from the 
Never show the Login dialog field (SES 
Fax Client Setup screen) when you 
configured the fax printer driver, this 
screen does not display. See Step 5 on 
page 95 for details.
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							Fax Printer Driver
SES Fax Client Screen
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SES Fax Client Screen
The SES Fax Client screen (shown below) enables you to create and send a fax using 
Stratagy ES. Using the fields on this screen, you can address the fax (destination, fax 
number), add a cover page or a note to the fax, and enter destination information 
(name/company/fax/phone/e-mail) that will appear on the top of the cover page. 4. Type your mailbox number 
and security code in the 
fields provided.
NoteThis is a security feature 
to prevent unauthorized 
use of Stratagy ES fax 
features.Once authorization has been satisfied, the SES 
Fax Client window displays (see “SES Fax 
Client Screen” on page 98).
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							Fax Printer Driver
SES Fax Client Screen
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Table 4 SES Fax Client Screen Fields 
BUTTONDESCRIPTION
Document TitleDefines the name of the document that you are attempting to fax.
PagesProvides a page count of the fax document.
Destination TypeEnables you to select the type of destination for this fax. The three options 
are Local file, Mailbox, or Phone number.
Phone/Mailbox List/
PathDepending on which Destination Type was selected, this field defines the fax 
number, mailbox number, or file name.
BrowseEnables you to browse for a path/directory where you can store the TIF file, 
or to peruse the Stratagy ES user directory for a destination mailbox number. 
AddAdds the defined destination to the list for distribution.
RemoveRemoves the highlighted destination from the list.
Add ListEnables you to select a previously created list to the distribution.
Save ListSaves the currently defined list entries as a distribution list. 
Add Cover PageProvides the bottom portion of the screen where destination information can 
be defined.
ScheduleEnables you to schedule the fax for future delivery.
SendSends the fax to the defined destinations.
To (Name/Company/
Fax/Phone/Email)Defines destination information (such as a recipients name, company, phone 
number, etc.). This information appears on the cover page. 
Add a NoteProvides a text box where comments can be written and added to the cover 
page. 
						

							Fax Printer Driver
Schedule Fax for Future Delivery
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Schedule Fax for Future Delivery
1. After filling out the SES Fax Client 
screen, click Schedule. The Schedule 
Fax screen displays (shown right).
2. Using the drop-down menu select the 
date.
3. Using the scroll buttons, set the time of 
day.
4. Click Send
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Automatic Speech RecognitionC
NoteAutomatic Speech Recognition (ASR) is an optional feature in the Stratagy ES. 
Check with your System Administrator to find out if your system is configured 
for this feature.
Stratagy ES’s ASR feature enables you to speak into the phone and accomplish the 
following tasks:
Reach a destination by saying the user’s name
Log into your mailbox by saying a login command
Send a message by saying “send message” or “quick message”
A typical company instructional greeting when you reach your company’s main phone 
number would be, “Thank you for calling ABC Corporation. Please say the full name 
of the person you wish to reach or enter the extension number. You can also say ‘send 
message’ to send a message or ‘login’ to login to your mailbox.”
This appendix covers the general procedures for each of these tasks. 
						

							Automatic Speech Recognition
Reach Destination
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Reach Destination
After listening to your company’s instructional greeting and saying the user’s name, 
Stratagy ES follows this procedure:
Stratagy ES identifies the name and transfers your call to the user’s mailbox.
If Stratagy ES is not sure about the spoken name, it prompts you with the name 
match it has made and requests that you confirm the choice by saying “yes” or 
“no.” If you say “yes,” Stratagy ES transfers your call to the user’s mailbox.
...or if Stratagy ES cannot make a match for the spoken name (first or last name) or 
you say “no” when prompted to confirm the spoken name, it prompts you to repeat 
the name. If Stratagy ES recognizes the name when you repeat it, it transfers your 
call to the user’s mailbox.
If Stratagy ES still cannot identify the spoken name, it prompts you to spell the 
first and last name. If Stratagy ES recognizes the name, it transfers your call to the 
user’s mailbox.
...or if Stratagy ES cannot make a match, it transfers your call to the company 
operator.
NoteAt any time during these steps, you can say “operator help” and reach the 
company operator.
Access Your Mailbox
After listening to your company’s instructional greeting and speaking one of the login 
commands (i.e., mailbox login, mailbox logon, user login, user logon, access mailbox, 
log me in), Stratagy ES follows this procedure:
Stratagy ES prompts you for your name. If Stratagy ES recognizes the name, it 
then prompts you for your password.
...or if Stratagy ES does not recognize the name, it follows the same steps as in 
“Reach Destination” procedure except it does not transfer you to an operator as a 
final solution. Instead, Stratagy ES requests that you hang up and try again.
You enter your password using the telephone dial pad. Stratagy ES gives you 
access to your mailbox. 
						

							Automatic Speech Recognition
Send a Message
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Send a Message
After listening to your company’s instructional greeting and saying either “send 
message” or “quick message,” Stratagy ES follows this procedure:
Stratagy ES prompts you to speak the name of the user for whom you want to leave 
a message. Stratagy ES identifies the name and transfers your call to the user’s 
mailbox where you can leave the message.
...or if Stratagy ES does not recognize the name, it follows the same steps as in the 
“Reach Destination” procedure except it does not transfer you to an operator as a 
final solution. Instead, Stratagy ES requests you hang up and try again. 
						

							Automatic Speech Recognition
Send a Message
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Unified Messaging (UM)
with Outlook IntegrationD
Unified Messaging (UM) lets you efficiently access e-mail, voice mail and fax 
messages all within your e-mail inbox. You can also retrieve, save and forward all 
these different types of messages as easily as you currently retrieve messages from 
your telephone.
This appendix discusses how to play and send voice messages with Stratagy ES UM 
using Outlook Integration. It also includes instructions on how to configure your 
computer and Microsoft’s Outlook® to integrate with the Stratagy ES and how to set 
up the different options for voice message playback and management.
Stratagy ES can integrate with Outlook e-mail client to provide innovative UM 
functions. This integration enables you to play your voice messages over your 
multimedia PC speakers or through your telephone.You can also view faxes on your 
PC screen, no more going back and forth to the fax machine!
NoteSee the Stratagy Advisor CD-ROM for more UM information. 
						

							Unified Messaging (UM) with Outlook Integration
Stratagy ES Message Window
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Stratagy ES Message Window
The Stratagy ES Message window (see Figure 2 below and Table 5 on page 107) 
enables you to manage both your voice and fax messages from your PC. 
The Message window displays when you select a message from the Microsoft 
Outlook Inbox window. Using the toolbar, buttons and slides on the Message window, 
you can perform all the necessary functions to play, send, forward or reply to a 
message or view a fax.
Figure 2 Stratagy ES Message Window
Voice Reply
Voice Forward
Playback Slide
Multimedia 
Buttons
Standard 
Outlook 
To o l b a r
Telephone 
Playback
Fax Viewer
Configure 
Stratagy Voice 
Mail Button
Record Stratagy 
Voice Message 
Button
Speed SlideVolume Slide
Multimedia 
Buttons
Volume Slide
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