Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

							Stratagy ES User Guide    01/0337
Send Messages4
You can record and send a message from any touchtone telephone to another 
Stratagy ES user, several users, or to a personal or system distribution list.
This chapter covers:
Recording controls
Send a message
Forward a message
Reply to the current message
Special Delivery options
Future Delivery
Send a fax 
						

							Send Messages
Recording Controls
38Stratagy ES User Guide    01/03
Recording Controls
While recording a message, you can pause/resume the recording or end the recording 
using the following keys (shown below).
Pause/Resume (toggle or 30 seconds)
At any time while recording messages to another mailbox in the system, you can press 
 to pause the recording. The message resumes recording as soon as you press . 
Stratagy ES prompts you with, “Begin recording... (Beep).” 
If within a defined amount of time (default is 30 seconds) you do not press 
, 
Stratagy ES restarts another 30-second pause. If during the second 30-second pause 
you: 
Do not press any key, Stratagy ES assumes you have cancelled the message and 
returns to the Main Menu.
Press , Stratagy ES returns you to the Send Messages Menu and you can send, 
review or record over the message.
End Recording
After recording a message, press  to end the recording.
3096
End recording Pause/Resume
(toggle or 30 secs.) 
						

							Send Messages
Send a Message
Stratagy ES User Guide    01/0339
Send a Message
Using the Send Messages Menu (shown below), you can record a message and send it 
to single mailbox or multiple destinations (e.g., personal or system distribution list), 
forward a message (with a comment), or reply to a message sent you.
Set the Hour (1~12)
AM
PM
Set the Minutes (0~59)
Set the Day (1~31)
Set the Month (1~12)
Set the Year (last two digits)
Return to previous menu
(message delivery time plays) While recording a message, you 
can press:
Pause/Resume (toggle or 30 
seconds)
End recording
Select from the following:
Mailbox number plus
Directory plus name
Personal Distribution List (1~25)
Press       when finished. From the Main Menu:
Play Messages
Forward the current message
Reply to the current message
Send Messages
Enter destination (one of the following):
Mailbox number plus
Directory plus name
Personal Distribution List (1~25)
Multiple Destinations              
Record
Record a message, comment, or reply.
(Press      when finished.)
Send and Return to Main menu
Review recording
Re-record
Append recording
Select Additional Destinations
Special Delivery Options
Set Urgent status (On/Off)
Set Private status (On/Off)
Set Return Receipt request (On/Off)
Return to previous menu
Set Future Delivery
Cancel message and select new destination
Cancel and return to Main Menu
4555 
						

							Send Messages
Send a Message
40Stratagy ES User Guide    01/03
1. From the Main Menu, 
press 
.Stratagy ES prompts you to enter the destination 
(i.e., mailbox number, Personal or System 
Distribution List, or Multiple Destinations).
2. Enter one of the following 
destinations:
 plus . 
Press 
 again to record a 
message without playing 
the user’s name.If you entered a user’s mailbox number, 
Stratagy ES plays the user’s name or mailbox 
number for confirmation. 
If you entered a system distribution list mailbox 
number, Stratagy ES plays the list comment or 
number for confirmation. Ask your System 
Administrator for more information about 
system lists available to you.
NoteIf your Stratagy ES system is designed 
with a fixed length number for your 
mailbox number, do not press 
 after 
entering a mailbox number. See your 
System Administrator for specific 
operation of your system.
Directory plus the first 
letters (Q=7, Z=9) of 
the user’s first or last 
name
...or the first letters of a 
system distribution list 
name.
NoteEntry must be at least 
three letters long.
Press
to select the 
name as the destination, 

to hear the next name, 
or 
 to cancel your 
entry and re-enter.Stratagy ES plays the first match for the 
combination of letters you entered.
NoteSee your System Administrator for 
specific operation of your system. 
						

							Send Messages
Send a Message
Stratagy ES User Guide    01/0341

plus a Personal 
Distribution List 
number (

~).Stratagy ES plays the list comment or number 
for confirmation. See “Manage Personal 
Distribution Lists” on page 74 to create or 
revise a destination (distribution) list.
Multiple Destinations You are prompted for the destinations: mailbox 
number, directory and/or 

 Personal 
Distribution List.
NoteIf you forget to enter any destination(s), 
you can press 
 Additional Destinations 
after you record your message to add 
destinations (see page 42).
3. Record a message after the 
tone. When finished, 
press
.
While recording, you can 
press 
 to pause/resume 
(toggle or 30 seconds) the 
recording.
4. Press
 again to send the 
message immediatelyStratagy ES tells you that your message has 
been sent and returns you to the Main Menu.
Important!If you pressto send your 
message, you cannot use the 
special recording and sending 
options.
...or before sending the 
message, you can use all of 
the following options in 
any combination as often as 
desired.

Review recording The recording plays.
Re-record
Press
when done.The system prompts you to record at the beep. 
						

							Send Messages
Send a Message
42Stratagy ES User Guide    01/03

Append recording
Press
when done.The appended recording plays after the already 
recorded portion of the message. The system 
prompts you to record at the beep.
Select Additional 
DestinationsSend the message to additional destinations. 
(See Step 2 on page 40 for instructions.)
Special Delivery 
OptionsYou can send a message as urgent, private, or 
with a return receipt request. The settings may 
be used in any combination and may be changed 
prior to sending the message.
See “Special Delivery Options” on page 48 for 
instructions on using this option.
Set Future Delivery You can have your message delivered at a future 
specified time and date. See “Future Delivery” 
on page 49 for instructions on using this option.
Cancel message and 
select new destinationCancels the message and returns you to Step 2 
on page 40.
Cancel and Return to 
the Main MenuCancels the message and returns you to the 
Main Menu. 
						

							Send Messages
Forward a Message
Stratagy ES User Guide    01/0343
Forward a Message
Any message sent to you that is not marked as Private can be forwarded to a single 
destination or a personal or system distribution list. When forwarding a message, 
recording a message (comment) is optional.
1. From the Play Messages 
Menu, press 
.Stratagy ES prompts you to enter the destination 
(i.e., mailbox number, Personal or System 
Distribution List or Multiple Destinations).
2. Enter one of the following 
destinations:
 plus . 
Press 
 again to record a 
message without playing 
the user’s name.If you entered a user’s mailbox number, 
Stratagy ES plays the user’s name or mailbox 
number for confirmation. 
If you entered a system distribution list mailbox 
number, Stratagy ES plays the list comment or 
number for confirmation. Ask your System 
Administrator for more information about 
system lists available to you.
NoteIf your Stratagy ES system is designed 
with a fixed length number for your 
mailbox number, do not press 
 after 
entering a mailbox number. See your 
System Administrator for specific 
operation of your system.
Directory plus the first 
letters (Q=7, Z=9) of 
the user’s first or last 
name
...or the first letters of a 
system distribution list 
name.
NoteEntry must be at least 
three letters long.Stratagy ES plays the first match for the 
combination of letters you entered.
NoteSee your System Administrator for 
specific operation of your system. 
						

							Send Messages
Forward a Message
44Stratagy ES User Guide    01/03
Pressto select the 
name as the destination, 

to hear the next name, 
or 
 to cancel your entry 
and re-enter.

plus a Personal 
Distribution List 
number (

~).Stratagy ES plays the list comment or number 
for confirmation. See “Manage Personal 
Distribution Lists” on page 74 to create or 
revise a destination (distribution) list.
 Multiple Destinations You are prompted for the destinations: mailbox 
number, directory and/or 

 Personal 
Distribution List.
NoteIf you forget to enter any destination(s), 
you can press 
 Additional Destinations 
after you record your message to add 
destinations (see page 45).
3. (Optional) Press 
 to record 
a message (comment) after 
the tone. When finished, 
press
.
While recording, you can 
press 
 to pause/resume 
(toggle or 30 seconds) the 
recording.
4. Press
 again to forward 
the message immediatelyStratagy ES tells you that your message has 
been forwarded and returns you to the Main 
Menu.
Important!If you press to forward your 
message, you cannot use the 
special recording and sending 
options.
...or before sending the 
message, you can use any 
of the following options: 
						

							Send Messages
Forward a Message
Stratagy ES User Guide    01/0345

Review recording The forwarding comment plays.
Re-record
Press
when done.The system prompts you to record the comment 
at the beep.

Append recording
Press
when done.The appended forwarding comment plays after 
the already recorded message comment. The 
system prompts you to record at the beep.
Select Additional 
DestinationsSend the forwarded message to additional 
destinations. (See Step 2 on page 43 for step-by-
step instructions.) You may repeat this step as 
often as necessary.
Special Delivery 
OptionsYou can send a message as urgent, private, or 
with a return receipt request. The settings may 
be used in any combination and may be changed 
prior to sending the message. 
See “Special Delivery Options” on page 48 for 
instructions on using this option.
Set Future Delivery You can have your message delivered at a future 
specified time and date. See “Future Delivery” 
on page 49 for instructions on using this option.
Cancel message and 
select new destinationCancels the message and returns you to Step 2 
on page 43.
Cancel and Return to 
the Main MenuCancels the message and returns you to the 
Main Menu. 
						

							Send Messages
Reply to the Current Message
46Stratagy ES User Guide    01/03
Reply to the Current Message
Stratagy ES lets you reply to a message that you are currently playing. 
When you reply to a message sent from within a Stratagy ES user’s mailbox, you do 
not have to select a destination since Stratagy ES “remembers” the source of the 
message. You can send the reply to additional destinations. 
If the message was not recorded from a user’s mailbox, you may still reply to the 
message but you must enter the destination mailbox number.
When the originator(s) receives and plays the reply, he/she hears the prompt, “Reply 
message from [name or mailbox number].”
1. From the Play Messages 
Menu, press 
.You are prompted to record your reply to the 
message.
2. (Optional) If the message 
was not recorded from a 
user’s mailbox, you must 
enter a destination (see Step 
2 on page 40 for 
instructions).
3. Record your reply after the 
tone. When finished, 
press
.
While recording, you can 
press 
 to pause/resume 
(toggle or 30 seconds) the 
recording.
4. Press
 again to send the 
reply immediatelyStratagy ES tells you that your reply has been 
sent and returns you to the Main Menu.
Important!If you press to send your reply 
you cannot use the special 
recording and sending options.